• September 21 Full Agenda Package - Pages 1 to 38

1. ADOPTION OF MINUTES

a) of the meeting of Council held September 9, 2009 - Pages 1 to 5

Recommendation: THAT the minutes of the meeting of Council held September 9, 2009 be adopted.

2. APPROVAL OF AGENDA

3. PRESENTATIONS

4. DELEGATIONS

5. UNFINISHED BUSINESS

6. CORRESPONDENCE

7. DISCUSSION RELATED TO DELEGATIONS OR CORRESPONDENCE

8. REPORTS

a) Committee of the Whole - September 9, 2009 - Page 6
(1) Deputy Corporate Administrator - Permissive Taxation Exemptions for 2010
Annual taxation exemptions provided under the Community Charter. The deadline for application submission was August 31, 2009. In order for 2010 taxation exemptions to take affect, the bylaw must be adopted in the preceding year, on or before October 31, 2009.

Recommendation: THAT the report from the Deputy Corporate Administrator dated September 2, 2009 entitled "2010 Permissive Taxation Exemption Applications", be received;
AND THAT the properties contained in the list entitled "Permissive Taxation Exemption Applications 2010", attached to the Deputy Corporate Administrator's report dated September 2, 2009, be considered for permissive taxation exemption for the municipal portion of their taxes in the 2010 calendar year;
AND FURTHER THAT the necessary bylaw be forwarded to Council for reading consideration.

b) Director of Finance - 2009 - 2010 Water and Sanitary Sewer Utility Rates - Pages 7 to 15
At the August 17, 2009 meeting of Council, staff were directed to prepare the appropriate bylaws to implement a tiered water rate system as well as adjusting our sanitary sewer rates. The new tiered water rates as presented to Council on August 17, 2009 have been included in the attached Water Service System Bylaw and the new Sanitary Sewer rates have been included in the attached Sanitary and Storm Sewerage System Bylaw.

Subsequent to Council's approval of the tiered rate system, we have had a number of calls and emails from concerned citizens that the new tiered rate structure unduly penalizes large and extended families. Large families are likely to be consuming more than the average house for basic daily water needs but they will now pay a higher rate per cubic meter for those basic daily than a small family. Council may wish to consider some sort of alternative rate tiers for large families.

Recommendation: THAT the report from the Director of Finance dated September 11, 2009 entitled "2009-10 Water and Sanitary Sewer Utility Rates", be received;
AND THAT the 2009-10 Water Utility Rates amendment bylaw be forwarded to Council for consideration
AND THAT the 2009-10 Sanitary and Storm Sewerage Utility Rates amendment bylaw be forwarded to Council for consideration

c) Director of Community Planning - Follow Up Report on Home Based Business Regulations Update - Pages 16 to 20
Follow-up report on considering 'housekeeping amendments' to the home occupations regulations in order to keep the regulations current and provide greater clarity.

Recommendation: THAT the report from the Director of Community Planning dated September 14, 2009 entitled, "Follow-Up Report on Home Based Business Regulations Update" be received for information.

d) Director of Community Planning - Informational Report - Historical Plaque Program Phase 2.1 - Cultural History Plaque for the Train Station - Pages 21 to 24
The goal of this report is to respond to the Arrowsmith Potter's guild request for the consideration of placement of an historical plaque at the train station by November 10, 2010 to commemorate the station's 100th anniversary and Council's Resolution (#09 206).

Recommendation: THAT the report from the Director of Community Planning dated September 10, 2009 entitled "Historical Plaque Program Phase 2.1 - Cultural History Plaque for the Train Station", be received.

e) Manager of Engineering - Parksville Waterfront Walkway - Community Park to McMillan Street - Pages 25 to 27
On July 15, 2009, Council passed Resolution #09-182 authorizing staff to pre-qualify ten (10) firms to submit bids on the Parksville Waterfront Walkway. This is the third and final phase of the Waterfront Walkway. Tender packages were received by three contractors. Superb Construction Ltd. was the low bidder. SupErb Construction Ltd. has successfully completed Capital Works and Private Development projects within the City of Parksville including the Waterfront Feature in the Parksville Community Park.

Recommendation: THAT Council award the tender for the "Parksville Waterfront Walkway (Community Park to McMillan Street)", in the amount of $872,411.09 including GST, to SupErb Construction Ltd.

9. BYLAWS

a) "Downtown Business Improvement Area Establishment Bylaw, 2009, No. 1453"
Council adopted Bylaw 1420 in February 2007 which established the Downtown Business Improvement Area (BIA). The current term for the BIA expires December 31, 2009 and the City was approached by the PDBA to renew the BIA for a further term under the Council initiative method.

(i) Recommendation: THAT "Downtown Business Improvement Area Establishment Bylaw, 2009, No. 1453" be adopted.

b) "Development Cost Charges Waiver Bylaw for Eligible Developments, 2009, No. 1448.1"
To provide a more transparent understanding of the Development Cost Charges Waiver Bylaw for Eligible Developments.

(i) Recommendation: THAT Development Cost Charges Waiver for Eligible Developments Amendment Bylaw, 2009, No. 1448.1" be adopted.

c) "Permissive Taxation Exemption Bylaw, 2009, No. 1456" - Pages 28 to 34
Annual taxation exemptions provided under the Community Charter. The deadline for application submission was August 31, 2009. In order for 2010 taxation exemptions to take affect, the bylaw must be adopted in the preceding year, on or before October 31, 2009.

(i) Recommendation: THAT "Permissive Taxation Exemption Bylaw, 2009, No. 1456" be read a first time.

(ii) Recommendation: THAT "Permissive Taxation Exemption Bylaw, 2009, No. 1456" be read a second and third time.

d) "Water Service System Amendment Bylaw, 2009, No. 1320.15" - Pages 10 to 13
Staff were directed to prepare the appropriate bylaw to implement, effective October 2009, the proposed 3 year tiered block rate model for water usage.

(i) Recommendation: THAT "Water Service System Amendment Bylaw, 2009, No. 1320.15" be read a first time.

(ii) Recommendation: THAT "Water Service System Amendment Bylaw, 2009, No. 1320.15" be read a second and third time.

e) "Sanitary Storm Sewerage System Amendment Bylaw, 2009, No. 1319.7" - Pages 14 to 15
Staff were directed to prepare the appropriate bylaw to implement, effective October 2009, the proposed flat rate model for sanitary sewer usage.

(i) Recommendation: that Sanitary Storm Sewerage System Amendment Bylaw, 2009, No. 1319.7" be read a first time.

(ii) Recommendation: THAT "Sanitary Storm Sewerage System Amendment Bylaw, 2009, No. 1319.7" be read a second and third time.

10. NEW BUSINESS

11.NOTICE OF MOTION

12. SPECIAL BUSINESS (Closed/In Camera)

Pursuant to Sections 90 (1) (c) and (e) of the Community Charter Council proceed to a closed meeting to consider an items relating to personnel and acquisition of land.

13. ADJOURNMENT