• May 20 Full Agenda Package - Pages 1 to 44
• Item 8 (e) - 745 Humphrey Road (Distributed Report)
• Late Agenda Item - Zoning Bylaw Amendment to Permit Food Concession Trailers (Report)
• Late Agenda Item - Zoning Bylaw Amendment to Permit Food Concession Trailers (Bylaw)

1. ADOPTION OF MINUTES

a) of the regular meeting of Council held May 4, 2009 - Pages 1 to 5

Recommendation: THAT the minutes of the regular meeting of Council held May 4, 2009 be adopted.

b) of the special meeting of Council held May 11, 2009 - Pages 6 to 7

Recommendation: THAT the minutes of the special meeting of Council held May 11, 2009 be adopted.

2. APPROVAL OF AGENDA

3. PRESENTATIONS

4. DELEGATIONS

5. UNFINISHED BUSINESS

6. CORRESPONDENCE

7. DISCUSSION RELATED TO DELEGATIONS OR CORRESPONDENCE

8. REPORTS

a) Committee of the Whole - May 11, 2009 - Pages 8 to 9
(1) Robert Laframboise - Establishing a Food Trailer in the Industrial Park
Delegation presentation at the May 11, 2009 Committee of the Whole requesting permission to set up a food trailer in the industrial park.

Recommendation: THAT Council refer the request of establishing a food trailer in the Industrial Park to staff for review and recommendation.

(2) Director of Finance - Quarterly Budget Report
The first quarter budget variance report (Appendix 1) focuses primarily on expenditures because the bulk of our revenues come in later in the year. A review of the revenues and expenditures compared to budget for the first quarter of 2009 has not revealed any significant budget overages.

Recommendation: THAT the "Quarterly Budget Report" for the period January to March 2009 as submitted by the Director of Finance, be received for information.

(3) Director of Community Planning - Consideration of a City Policy with Respect to Affordable Housing
This report addresses the specific topics of development cost charges, tax and fee waivers for affordable housing.

Recommendation: THAT staff be directed to prepare a policy which permits the waiving of development permit and building permit application fees associated with applications for developments [or that portion thereof] intended to provide affordable housing, that meets the City's definition of affordable housing;
AND THAT staff prepare a bylaw for the purpose of implementing the development cost charge waivers that are permissible under Section 933.1 of the Local Government Act.

(4) Director of Community Planning - Development Permit Amendment and Variance Permit for 500 Corfield Street
An application has been received from Corfield Glades Development Limited for the purpose of seeking a Zoning Bylaw relaxation which would permit the removal of an amenity building and replacing it with one residential unit. Development Permit Amendment would also be necessary to facilitate this request. This report is intended to deal with both.

Recommendation: THAT staff commence the statutory notification process required as Council intends to consider granting a Development Variance Permit to Corfield Glades Development Limited, Inc. No. BC0817974 for the purpose of providing a Zoning Bylaw relaxation which would permit removal of the requirement for indoor recreation space on Parcel A (being a consolidation of Lots 30 and 31, see FB186963), Block 1438, Nanoose District, Plan VIP66125 [500 Corfield Street].

(5) Director of Community Planning - Consideration of City Position for Change of Hours to a "Liquor-Primary" Liquor Licence - 491 Island Highway East
The required steps have been taken to permit Council to adopt a resolution which could be sent to the Liquor Control and Licensing Branch in regards to the application for the Ocean Lounge and Liquor Store to permanently change their hours.

Recommendation: THAT having considered the issues and providing an opportunity for public input, a resolution be forwarded to the Liquor Control and Licensing Branch indicating that Council 'does not support' the permanent change to the hours of liquor sales for the Ocean Lounge on Lot B, District Lot 4, Nanoose District, Plan 23567 [491 Island Highway East];
AND THAT having considered the issues and providing an opportunity for public input that a resolution is forwarded to the Liquor Control and Licensing Branch indicating Council's 'support' for a one year temporary change to the hours of liquor sales for the Ocean Lounge as follows:

ONE YEAR TEMPORARY CHANGE OF HOURS
Sunday, Monday, Tuesday and Wednesday - 11:00 AM to 11:00 PM
Thursday, Friday and Saturday - 11:00 AM to 1:00 AM

AND THAT Council's comments on the prescribed Liquor Control and Licensing Branch considerations are as per Schedule 'A' attached to and forming part of the Planner's report dated April 30, 2009;
AND FURTHER THAT the views of the local residents and businesses were solicited through newspaper advertisements, posted signage and delivered notices and that fourteen comments were received as per the attached Schedule 'B'.

(6) Director of Community Planning - Consideration of Mandatory Water Catchment Systems
A Council resolution directed Staff to consider the topic of implementing mandatory water catchment systems in new single family dwellings. This report indicates reasons why this important initiative would be better positioned for success further into the water conservation program.

Recommendation: THAT the requirement for all new single family home construction after January 1, 2010 to have water catchment/cistern systems that will allow for the collection of rain water for the watering of lawns, flower gardens and washing of cars be tabled at this time and brought forward for consideration as part of the water conservation program at the appropriate time.

b) Chief Administrative Officer - Special Events Application, BC Bike Race - Monday June 29, 2009 - Pages 10 to 11
At the April 6, 2009 Council meeting the Special Events application dated January 16, 2009 submitted by the BC Bike Race for permission to use City Streets and portions of the Parksville Community Park for the finish of Day 2 of the "BC Bike Race" on June 29, 2009 as indicated on the Event Application Form, was approved. At that time staff was also directed to bring forward an amendment to "City of Parksville Park Regulation Bylaw, 1999, No. 1327" that would allow overnight accommodation in a Park when authorized by Council resolution. "City of Parksville Park Regulation Amendment Bylaw, 2009, No. 1327.1", containing the requested amendment, was adopted May 4, 2009.

Recommendation: THAT the report dated May 11, 2009 from the Chief Administrative Officer regarding the BC Bike Race be received;
AND THAT the request by the BC Bike Race to allow for the set up of a maximum of 200 tents in the Parksville Community Park for the evening of Monday, June 29, 2009, be approved.

c) Chief Administrative Officer - Offer to Purchase City Owned Land at 201 Pym Street - Pages 12 to 16
The owner of 205 Pym has made a request to purchase City owned property at 201 Pym in order to meet new provincial requirements for outdoor daycare services. Staff has determined that although out right sale of the property would not be in the City's best interest, the needs of the owner of 205 Pym could be met by leasing only a portion of the property. The property in question was originally obtained as a 5% parkland dedication although all indications suggest that it was acknowledged at the time of acquisition that its actual use would be for municipal utility purposes. The uncertainty of its acknowledged use has complicated the interpretation and application of the notification requirements for the disposal of city owned property.

Recommendation: THAT the report from the Chief Administrative Officer dated April 29, 2009 entitled "Offer to Purchase the City Owned Land at 201 Pym Street (Lot 1, Plan 37388)" be received;
AND THAT Council approve in principal a three (3) year lease, as generally described in the May 11, 2009 report, with Ms. Nancy Anderson for a portion of Lot 1, Plan 37388 (201 Pym Street) for the period July 1, 2009 and ending June 30, 2012 with provisions that the lease may be extended for one three (3) year renewal period;
AND FURTHER THAT Staff be directed to publish notice of the proposed disposition of property in accordance with Section 26 (3) of the Community Charter.

d) Chief Administrative Officer - Lease Agreement for 183 McVickers - Pages 17 to 40
At the March 16, 2009 regular council meeting, Council passed a motion directing staff to extend the lease for 183 McVickers between the City and Joe Friede for a further 3 years at the current rate and to include provisions in the lease extension to waive the monthly rental amounts so long as the Family Resource Association Ripple Effect Program is in operation on the Leased Property. Staff met with Mr. Friede and negotiated a lease extension under those directions for Council's approval (see Schedule A).

Recommendation: THAT the report dated May 5, 2009 for the Chief Administrative Officer regarding the lease agreement for 183 McVickers Street be received;
AND THAT the Mayor and Corporate Officer be authorized to sign the Lease as outlined in Schedule A attached to the May 5, 2009 report from the Chief Administrative Officer with Mr. Joe Friede for the property legally described as the East Half of Lot 11, District Lot 4, Nanoose District, Plan 6725 (183 McVickers Street) for the period of September 1, 2009 to and including August 31, 2012 at an annual rent of six thousand ($6,000.00) dollars subject to Section 4.6 of the Lease Agreement.

e) Chief Administrative Officer - 745 Humphrey Road - Report to be distributed

9. BYLAWS

10. NEW BUSINESS

11. NOTICE OF MOTION

12. SPECIAL BUSINESS (Closed/In Camera)

13. ADJOURNMENT