• February 1 Full Agenda Package - Pages 1 to 48

1. ADOPTION OF MINUTES

a) of the Council meeting held January 18, 2010 - Pages 1 to 5

Recommendation: THAT the minutes of the meeting of Council held January 18, 2010 be adopted.

2. APPROVAL OF AGENDA

3. PRESENTATIONS

4. DELEGATIONS

5. UNFINISHED BUSINESS

6. CORRESPONDENCE

7. DISCUSSION RELATED TO DELEGATIONS OR CORRESPONDENCE

8. REPORTS

a) Committee of the Whole - January 18, 2010 - Pages 6 to 7
(1) Director of Community Planning - Comments Submitted by the Parksville Community Garden and Parkland Society re: Proposed Relocation of the Community Garden to Parksville Civic and Technology Centre Park
Staff met with members of the Parksville Community Garden and Parkland Society to go over the technical aspects of relocating the Community Garden to the Parksville Civic and Technology Centre Park site. In response, the Garden Society has put together an alternative materials list and cost estimate.

Recommendation: THAT the report from the Director of Community Planning dated January 4, 2010 entitled "Consideration of Comments Submitted by the Parksville Community Garden and Parkland Society with Respect to the Proposed Relocation of the Community Garden to the Parksville Civic and Technology Centre Park" be received for additional information.

(2) Director of Community Planning - Zoning Bylaw Amendment to the P-1 Zone to Permit Food and Beverage Sales at the Visitor Centre [1275 Island Highway East]
The City received a request from the Parksville and District Chamber of Commerce for an amendment to the current zoning to permit an outdoor food vendor at the Visitor Centre located in the Rotary Peace Park.

Recommendation: THAT the report from the Director of Community Planning dated January 7, 2010 entitled "Consideration of a Zoning Bylaw Amendment to the P-1 Zone to permit Food And Beverage Sales at the Rotary Peace Park Visitor Centre on Park, Block 564, Nanoose District, Plan VIP60816 (1275 Island Highway East)" be received;
AND THAT the advertising costs and any other "out of pocket" costs associated with the amendment process be submitted by the Parksville and District Chamber of Commerce;
AND FURTHER THAT staff be directed to draft a zoning amendment bylaw and commence the statutory process for the property legally described as Park, Block 564, Nanoose District, Plan VIP60816 to permit the use of 'food and beverage sales'.

(3) Director of Community Planning - Proposed Terms of Reference for an Official Community Plan Review and Official Community Plan Advisory Committee
The purpose of this report is to outline the proposed Terms of Reference for the hiring of a Consultant; a suggested approach; and, Terms of Reference for an Advisory Committee, for an Official Community Plan review.

Recommendation: THAT the report from the Director of Community Planning dated December 21, 2009 entitled "Proposed Terms of Reference for an Official Community Plan" be received;
AND THAT staff be directed to prepare a draft citizen response survey including the estimated costs of mailout and data compilation, for Council's review;
AND FURTHER THAT upon receipt and review of the results of the survey, Council revisit the requirement for an Official Community Plan review.

(4) Director of Engineering & Operations - Water and Sewer Connections on Properties with Carriage Houses
Staff have been directed by Council to review the option of a bylaw amendment to permit two water and sewer connections on properties with carriage houses.

Recommendation: THAT the report from the Director of Engineering and Operations dated January 12, 2009 entitled "Water and Sewer Connections on Properties with Carriage Houses", be received;
AND THAT staff be directed to bring forward amendments to the Water Service System Bylaw No. 1320 and the Sanitary and Storm Sewerage Bylaw No. 1319 to specifically permit two water and sewer connections on properties with carriage houses.

b) Deputy Corporate Administrator - Proposed Amendments to Downtown Revitalization Tax Exemption Bylaw - Pages 8 to 42
To address concerns raised during our ongoing bylaw review process, it has come to our attention that "Downtown Revitalization Tax Exemption Bylaw, 2007, No. 1433" requires clarification and more specific details on the application process, conditions and deadlines that must be met.

Recommendation: THAT the report from the Deputy Corporate Administrator dated January 26, 2010 entitled "Proposed Amendments to Downtown Revitalization Tax Exemption Bylaw", be received;
AND THAT staff be instructed to bring forward the draft "Downtown Revitalization Tax Exemption Bylaw, attached to the Deputy Corporate Administrator's report dated January 26, 2010 for reading consideration by Council.

c) Executive Assistant - 2010 Special Event Applications

Due to the events application deadline of January 29, 2010 - this report will be distributed at the meeting.

9. BYLAWS

a) "Firearms Regulation Bylaw, 2010, No. 1458"
A review of current bylaws has revealed two bylaws surrounding the discharge of firearms, slingshots and dangerous devices in the municipality adopted by Council in 1955 and 1976 are outdated. Staff has drafted an updated bylaw to regulate and prohibit the discharge of firearms and the use of bows while at the same time repealing the two outdated bylaws.

(i) Recommendation: THAT "Firearms Regulation Bylaw, 2010, No. 1458" be adopted.

b) "Traffic Bylaw Amendment Bylaw, 2010, No. 1436.1"
To address complaints received from the public, Staff is recommending an amendment to "Traffic Bylaw, 2009, No. 1436" to regulate the stopping, standing and parking of buses on City streets.

(i) Recommendation: THAT "Traffic Bylaw Amendment Bylaw, 2010, No. 1436.1" be adopted.

c) "Sanitary and Storm Sewerage System Amendment Bylaw, 2010, No. 1319.8" - Pages 43
Council resolution No. 09-287 of November 16, 2009 states that staff review the option of a bylaw amendment to permit two water and sewer connections on properties with carriage houses.

(i) Recommendation: THAT "Sanitary and Storm Sewerage System Amendment Bylaw, 2010, No. 1319.8" be read a first time.

(ii) Recommendation: THAT "Sanitary and Storm Sewerage System Amendment Bylaw, 2010, No. 1319.8" be read a second and third time.

d) "Water Service System Amendment Bylaw, 2010, No. 1320.17" - Page 44
Council Resolution No. 09-287 of November 16, 2009 states that staff review the option of a bylaw amendment to permit two water and sewer connections on properties with carriage houses. Also included is a housekeeping amendment to rename Schedule "C" to Schedule "A" as Schedules A and B were deleted via previous amendment bylaws.

(i) Recommendation: THAT "Water Service System Amendment Bylaw, 2010, No. 1320.17" be read a first time.

(ii) Recommendation: THAT "Water Service System Amendment Bylaw, 2010, No. 1320.17" be read a second and third time.

10. NEW BUSINESS

11.NOTICE OF MOTION

12. SPECIAL BUSINESS (Closed/In Camera)

Pursuant to Sections 90 (1) (c) of the Community Charter Council proceed to a closed meeting to consider an item relating to labour.

13. ADJOURNMENT