• February 15 Full Agenda Package - Pages 1 to 88

1. ADOPTION OF MINUTES

a) of the Council meeting held February 1, 2010 - Pages 1 to 5

Recommendation: THAT the minutes of the meeting of Council held February 1, 2010 be adopted.

2. APPROVAL OF AGENDA

3. PRESENTATIONS

4. DELEGATIONS

a) Mike Wansink, Island North Film Commission - Page 6
Regarding the Notice of Motion given February 1, 2010 regarding appointment of a Council liaison and to outline the benefits of association with the Island North Film Commission as opposed to an independent film liaison.

5. UNFINISHED BUSINESS

6. CORRESPONDENCE

a) Regional District of Nanaimo - Regional Growth Management Service Amendment Bylaw No. 1553.02 - Pages 7 to 8
This bylaw proposes to amend the requisition value for Regional Growth Management from $561,900 by 2013 to $450,000.

Recommendation: THAT the Council of the City of Parksville consents to the adoption of "Regional Growth Management Service Amendment Bylaw No. 1553.02, 2010", and the Regional District be notified accordingly.

b) Regional District of Nanaimo - Joint Civic Properties and Recreation Commission LS Amendment Bylaw No. 861.02 - Pages 9 to 12
This bylaw proposes to make housekeeping amendments to the establishing bylaw for the Recreation Coordinating Service in District 69.

Recommendation: THAT the Council of the City of Parksville consents to the adoption of "Joint Civic Properties and Recreation Commission Local Service Amendment Bylaw No. 861.02, 2009", and the Regional District be notified accordingly.

7. DISCUSSION RELATED TO DELEGATIONS OR CORRESPONDENCE

8. REPORTS

a) Committee of the Whole - February 1, 2010 - Page 13
(1) Director of Community Planning - Investigate the Possibility of Banning Cosmetic Pesticides with the Regional District of Nanaimo
The City has been involved with the Regional District of Nanaimo as part of the initial phase in their development of a cosmetic pesticide reduction education program. In the second phase of the program, the Regional District intends to develop a cosmetic pesticide restriction bylaw.

Recommendation: THAT the report from the Director of Community Planning dated January 18, 2010 entitled 'Investigate the Possibility of Banning Cosmetic Pesticides with the Regional District of Nanaimo' be received;
AND THAT the City continue to participate and coordinate with the Regional District of Nanaimo in the further advancement of a cosmetic pesticide reduction education program.

(2) Director of Community Planning - Consideration of Establishing a "Business Regulation Bylaw"
The Zoning and Development Bylaw, 1994, No. 2000 sets out permitted uses but does not address operational or nuisance impacts associated with specific uses. This report requests Council's approval to prepare a business regulation bylaw and an associated enforcement policy to address this issue.

Recommendation: THAT the report from the Director of Community Planning dated January 12, 2010 entitled 'Consideration of Establishing a "Business Regulation Bylaw"' be received;
AND THAT staff be directed to prepare a Business Regulation Bylaw addressing "noise and odour" and an associated Enforcement Policy.

b) Executive Assistant - 2010 Special Event Applications - Pages 14 to 17
Under the provisions of the City's Special Events Policy organizations proposing to hold an event on municipal property, streets or parks are required to apply for a special events permit. All events covered in the policy must be approved by Council and event organizers must fulfill the requirements outlined in the policy.

Recommendation: THAT the report from the Executive Assistant dated February 9, 2010 entitled "2010 Special Event Applications", be received;
AND THAT the following individuals/organizations be permitted use of the identified areas of the Community Park for special events during the specified times and in the areas outlined in the list of applications attached to the report from the Executive Assistant dated February 9, 2010 entitled "2010 Special Events Applications":


Rotary Club "Canada Day Celebrations" from June 30 till July 2, 2010;

AND THAT the following organizations be permitted use of City property and roads for special events at the specified times and on the roads outlined in the list of applications attached to the report from the Executive Assistant dated February 9, 2010 entitled "2010 Special Events Applications":

Royal Canadian Legion "Candlelight Tribute" on April 18, 2010;
Rotary Club "Canada Day Parade" on July 1, 2010;
Bike for your Life Society "Bike for your Life" on August 8, 2010;
Royal Canadian Legion "Remembrance Day Parade" on Nov. 11, 2010.

AND FURTHER THAT the approval for each event be granted on condition that the organizers adhere to their signed Terms and Conditions forms.

c) Director of Community Planning - Appointment of New Advisory Design Panel Member - Pages 18 to 19
The Terms of Reference for the Panel specifies that the panel is comprised of a maximum of five (5) voting members however to date the Panel has not been able to fulfill this requirement. A qualified candidate has applied to be a member for the Advisory Design Panel and this addition will meet the Terms of Reference and provide flexibility in obtaining a quorum.

Recommendation: THAT the report from the Director of Community Planning dated February 3, 2010 for consideration of the appointment of a new Advisory Design Panel member, be received;
AND THAT Daryoush Firouzli be appointed to the Advisory Design Panel for the remainder of the current term of Council.

d) Manager of Budgets and Special Projects - Tangible Capital Asset Policy - Pages 20 to 30
As Capital Assets are now required to be accounted for using Sec. 3150 of the Public Sector Accounting Board and amortizing them over their useful life, it is recommended a policy be implemented that provides overall direction for the capitalization of assets.

Recommendation: THAT the report from the Manager of Budgets and Special Projects dated January 29, 2010 entitled "Tangible Capital Asset Policy", be received;
AND THAT the draft "Tangible Capital Assets Policy No. 6.16" attached to the Manager of Budgets and Special Projects report dated January 29, 2010, be approved.

e) Director of Engineering and Operations - Beachside Drive Connector to Island Highway West at Alberni Highway - Pages 31 to 40
Staff have been directed to find options for Council to consider to replace Resolution #06-304, as part of the Transportation Study, to make access to the property located at 161 Island Highway West clearer.

Recommendation: THAT the report from the Director of Engineering and Operations dated February 8, 2010 for consideration of the connection of Beachside Drive to the Alberni Highway at the Island Highway West be received;
AND THAT Council rescind resolution 06-304;
AND THAT staff be directed to proceed with extension of Beachside Drive from McMillan through to Corfield Street, as opportunities through redevelopment or other funding mechanisms become available to achieve this goal;
AND THAT staff be directed to bring forward an application for Council's consideration for the revised road standard for Beachside Drive.

f) Communications Officer - Monthly City News Page and Quarterly E-Newsletter - Pages 41 to 47
Beginning in March 2010, publish a monthly City of Parksville news page in the Parksville Qualicum Beach News that will feature news, ideas and information of interest to residents of Parksville. In addition, the City will publish a quarterly newsletter to be emailed to subscribers with hard copies available at reception.

Recommendation: THAT the report from the Communications Officer dated February 10, 2010, entitled regarding Monthly City News Page and Quarterly E-Newsletter be received;
AND THAT Council direct staff to proceed with publishing each month, a news page in the Parksville Qualicum Beach News and a quarterly e-newsletter as proposed in the report from the Communications Officer dated February 10, 2010.

g) Fire Chief - Selection of Construction Manager for Fire Hall Expansion Project - Pages 48 to 63
A total of three companies responded to the Expression of Interest for firms or individuals interested in acting as Contract Manager for the design and construction of expansion of the current fire hall.

Recommendation: THAT the report from the Fire Chief dated February 11, 2010 entitled "Selection of Construction Manager for Fire Hall Expansion Project", be received;
AND THAT Liberty Contract Management Inc. be awarded the contract for Construction Manager for the Fire Hall Expansion Project that includes construction management services at a base cost of $120,000.00 (+ GST) plus additional Site Superintendent fees estimated at $121,600.00 (+ GST) as stipulated in the Liberty Contract Management Inc. Fee Proposal.

9. BYLAWS

a) "Sanitary and Storm Sewerage System Amendment Bylaw, 2010, No. 1319.8"
Council resolution No. 09-287 of November 16, 2009 states that staff review the option of a bylaw amendment to permit two water and sewer connections on properties with carriage houses.

(i) Recommendation: THAT "Sanitary and Storm Sewerage System Amendment Bylaw, 2010, No. 1319.8" be adopted.

b) "Water Service System Amendment Bylaw, 2010, No. 1320.17"
Council Resolution No. 09-287 of November 16, 2009 states that staff review the option of a bylaw amendment to permit two water and sewer connections on properties with carriage houses. Also included is a housekeeping amendment to rename Schedule "C" to Schedule "A" as Schedules A and B were deleted via previous amendment bylaws.

(i) Recommendation: THAT "Water Service System Amendment Bylaw, 2010, No. 1320.17" be adopted.

c) "Downtown Revitalization Tax Exemption Bylaw, 2010, No. 1459" - Pages 64 to 79
At the February 1, 2010 meeting of Council, Resolution No. 10-025 instructed staff to bring forward "Downtown Revitalization Tax Exemption Bylaw, 2010, No. 1459" for reading consideration by Council. Further, this bylaw may only be adopted after notice is given as per Section 227 of the Community Charter.

(i) Recommendation: THAT "Downtown Revitalization Tax Exemption Bylaw, 2010, No. 1459" be read a first time.

(ii) Recommendation: THAT "Downtown Revitalization Tax Exemption Bylaw, 2010, No. 1459" be read a second and third time.

d) "Zoning and Development Amendment Bylaw, 2010, No. 2000.77" - Pages 80 to 82
At the February 1, 2010 meeting of Council, Resolution No. 10-024(2) instructed staff to bring forward a zoning amendment bylaw to permit Food and Beverage Sales at the Rotary Peace Park Chamber of Commerce Visitor Centre.

(i) Recommendation: THAT "Zoning and Development Amendment Bylaw, 2010, No. 2000.77" be read a first time.

(ii) THAT "Zoning and Development Amendment Bylaw, 2010, No. 2000.77 be read a second time;
AND THAT "Zoning and Development Amendment Bylaw, 2010, No. 2000.77" be advanced to a public hearing.

10. NEW BUSINESS

11.NOTICE OF MOTION

a) Councillor Burger - Updated Master Transportation Plan - From February 1, 2010 Regular Meeting of Council

Recommendation: WHEREAS there appears to be significant confusion and concern within the community regarding elements of our Master Transportation Plan as updated by Boulevard Transportation Group;
AND WHEREAS we have been provided with only broad estimates of capital costs associated with the updated plan which could exceed sixty million dollars in capital spending;
AND WHEREAS the short and long term financial implications of this updated plan are key in determining what options we can afford to pursue given the limited nature of our tax base;
THEREFORE BE IT RESOLVED THAT staff be directed to provide preliminary cost estimates on all options now under consideration prior to further review or presentation to the public of the updated Master Transportation Plan.

b) Councillor Burger - Jensen Avenue Extension and Community Garden - From February 1, 2010 Regular Meeting of Council

Recommendation: WHEREAS Boulevard Transportation Group, in their update of our Master Transportation Plan, did not indicate a need to complete the Jensen Avenue extension in the near term;
AND WHEREAS the Jensen Avenue extension and related works are now on hold pending completion of the review on our updated master transportation plan;
AND WHEREAS completion of this project was originally scheduled for 2012 in the City's capital spending program based on a set of spending priorities previously adopted by Council;
NOW THEREFORE BE IT RESOLVED that the Jensen Avenue extension project remain on hold and the Parksville Garden and Parkland Society be granted permission to maintain and utilize the garden site on McVickers Street until 2010.

12. SPECIAL BUSINESS (Closed/In Camera)

Pursuant to Sections 90 (1) (e) of the Community Charter Council proceed to a closed meeting to consider an item relating to land.

13. ADJOURNMENT