• July 15 Full Agenda Package - Pages 1 to 36

1. ADOPTION OF MINUTES

a) of the special meeting of Council held July 6, 2009 - Pages 1 to 8

Recommendation: THAT the minutes of the special meeting of Council held July 6, 2009 be adopted.

2. APPROVAL OF AGENDA

3. PRESENTATIONS

4. DELEGATIONS

5. UNFINISHED BUSINESS

6. CORRESPONDENCE

a) Regional District of Nanaimo - Northern Community Sewer LS Apportionment Amendment Bylaw No. 889.51 - Page 9 to 10
This bylaw proposes to amend the apportionment date of the Northern Community Sewer Local Service Area. As part of the approval process the district requires the City's consent to this bylaw.

Recommendation: THAT the Council of the City of Parksville consents to the adoption of "Northern Community Sewer LS Apportionment Amendment Bylaw No. 889.51", and the Regional District be notified accordingly.

7. DISCUSSION RELATED TO DELEGATIONS OR CORRESPONDENCE

8. REPORTS

a) Committee of the Whole - July 6, 2009 - Pages 11 to 12
(1) Director of Community Planning - Consideration of Outstanding Housing Proposals with Respect to Affordable Housing
This report brings forward outstanding affordable housing requests that are ready for Council decision now that an overall City policy and Development Cost Charges waiver have been considered.

Recommendation: THAT the report from the Director of Community Planning dated June 25, 2009 for the reconciliation of outstanding affordable housing proposals be received;
AND THAT Council consider the affordable housing policy along with the development cost charges exemption bylaw to constitute the City's participation in affordable housing;
AND FURTHER THAT Council consider that all outstanding requests (noted below) for City participation in affordable housing that exceed this policy, be denied.
Proposal to construct and operate an affordable housing project on Lots 1 and 2, District Lot 123, Nanoose District, Plan 4091 [1350 Greig Road];
Consideration of support for motel conversion to affordable housing at Lot 1, District Lot 89, Nanoose District, Plan 5722, except Parts in Plans 10153 and VIP52582 [272 Island Highway West];
Consideration of a long term lease on behalf of the Oceanside Affordable Housing Society of 183 McVickers Street or determine an alternate site, if available, through the transfer of property title of the land or the air rights to the Oceanside Affordable Housing Society.

(2) Executive Assistant - 2009 Beer Garden Applications
Under the provisions of the City's Special Events Policy organizations proposing to hold an event on municipal property, streets or parks are required to apply for a special events permit. All events covered in the policy must be approved by Council and event organizers must fulfill the requirements outlined in the policy.

Recommendation: THAT the following organizations be permitted to conduct a beer garden special event in the Community Park Lacrosse Box at the specified time and dates outlined in the applications attached to the report from the Executive Assistant dated June 19, 2009 entitled "2009 Beer Garden Special Event Application":
District 69 Mixed Slo-Pitch Playoffs - Saturday, July 25 and Sunday, July 26, 2009, 12:00 PM till 6:00 PM;
Parksville Lions Club - August 1, 2, and 3, 2009, 12:00 PM till 6:00 PM;
AND THAT the approval be granted on condition that the organizers ensure that any temporary food concessions associated with the event are in compliance with Community Park Food Concessions Policy No. 3.18;
AND FURTHER THAT the approval be granted on condition that the organizers adhere to the signed Terms and Conditions forms attached to the report from the Executive Assistant dated June 19, 2009 entitled "2009 Beer Garden Special Event Application".

(3) Executive Assistant - 2009 Beer Garden Applications
Under the provisions of the City's Special Events Policy organizations proposing to hold an event on municipal property, streets or parks are required to apply for a special events permit. All events covered in the policy must be approved by Council and event organizers must fulfill the requirements outlined in the policy.

Recommendation: THAT the report from the Executive Assistant dated June 30, 2009 regarding a beer garden application for August 2, 2009 at the Oceanside Overdrive Car show, be received;
AND THAT the Beer Garden Event Application received from the Oceanside Overdrive Car Show for a beer garden in conjunction with the car show August 2, 2009 from noon to 4:00 p.m., be denied;
AND FURTHER THAT the Oceanside Overdrive Car Show organizers be advised that they may want to contact the Parksville Lions Club who are conducting a Beer Garden Event in conjunction with a baseball tournament August 1, 2, and 3, 2009 in the Community Park, to determine if they can merge these events.

b) Manager of Engineering - Tender Pre-Qualifications for the Waterfront Walkway - Pages 13 to 14
Selection from the pre-qualification list of companies to bid on the Capital Works Project: Waterfront Walkway

Recommendation: THAT Barnes Landscape Contractors Ltd.; CMF Construction Ltd.; Easy Living Holdings Ltd.; Fournier Excavating Ltd.; Hub Excavating Ltd.; Island West Coast Developments Ltd.; Locar Industries Ltd.; Triple H Construction; SupErb Construction Ltd.; and Windley Contracting Ltd. be invited to submit bids for the Waterfront Walkway Project.

c) Director of Community Planning - Consideration of Removal of Redundant Statutory Right of Way [280 Island Highway East] - Pages 15 to 25
A statutory right of way was registered on the Thrifty's food site permitting the City access to a utility on the site. The development of the new site will involve the relocation of the utility which makes the easement redundant.

Recommendation: THAT the removal of the statutory right of way discharge over Lot 1, District Lot 4, Nanoose District, Plan VIP86650 [280 Island Highway East] be granted.

d) Director of Community Planning - Deputy Approving Officer Appointment - Pages 26 to 27
The appointment of a Deputy Approving Officer is a requirement under the Community Charter and the City has been without a Deputy Approving Officer since the departure of the Director of Engineering and Operations.

Recommendation: THAT Fred Manson, Chief Administrative Officer, be appointed Deputy Approving Officer.

9. BYLAWS

a) "Development Cost Charges Waiver Bylaw for Eligible Developments, 2009, No. 1448" - Page 28
To rescind third reading of July 6, 2009 and read a third time as amended (include definition of affordable housing).

(i) Recommendation: THAT third reading of "Development Cost Charges Waiver Bylaw for Eligible Developments, 2009, No. 1448" given July 6, 2009 be rescinded;
AND THAT "Development Cost Charges Waiver Bylaw for Eligible Developments, 2009, No. 1448" be amended to include the definition of "Affordable Housing";
AND THAT "Development Cost Charges Waiver Bylaw for Eligible Developments, 2009, No. 1448" be read a third time as amended.

b) "Five Year Financial Plan Amendment Bylaw, 2009 - 2013, No. 1451.2" - Pages 29 to 32
To add Objectives and Policies for Revenue Sources, Tax Classes and Permissive Tax Exemptions to form part of this bylaw.

(i) Recommendation: THAT "Five Year Financial Plan Amendment Bylaw, 2009 - 2013, No. 1451.2" be read a first time.

(ii) Recommendation: THAT "Five Year Financial Plan Amendment Bylaw, 2009 - 2013, No. 1451.2" be read a second and third time.

10. NEW BUSINESS

11.NOTICE OF MOTION

a) Councillor Lefebvre - Downtown Revitalization - From July 6, 2009 Special Meeting of Council

Recommendation: WHEREAS the Strategic Plan has identified Downtown Revitalization as a priority in the City of Parksville, and the Downtown Revitalization Tax Exemption Bylaw No. 1433 was adopted in 2007;
AND WHEREAS the Weld and Corfield Street Corridors are recognized as likely redevelopment areas within the downtown core;
NOW THEREFORE BE IT RESOLVED that staff be directed to report back on the implications of expanding the exemption area to include the area bounded by Highway 19A, Jensen Avenue and Corfield Street.

b) Mayor Ed Mayne - Access to Businesses on the South Side of Highway 19A Immediately West of the Englishman River Bridge - From July 6, 2009 Special Meeting of Council

Recommendation: WHEREAS the recent improvements to Highway No. 19A immediately west of the Englishman River Bridge have had a negative impact on the businesses along the south side of the Highway by restricting access by west bound vehicles;
AND WHEREAS there has been no apparent history of traffic related incidents along that section of Highway 19A to warrant the restricted access;
NOW THEREFORE BE IT RESOLVED that staff be directed to review the technical issues of the signage and traffic configuration currently restricting such access and provide Council with alternatives and a recommended course of action.

12. SPECIAL BUSINESS (Closed/In Camera)

13. ADJOURNMENT