• June 15 Full Agenda Package - Pages 1 to 68

1. PUBLIC HEARING

a) "Official Community Plan Amendment Bylaw, 2009, No. 1370.11" - the purpose is to put in new development permit area guidelines to establish a wildfire interface management area in order to reduce the future risk of property damage from wildfires on those currently undeveloped lands that have been identified as potentially subject to high or extreme risk.

b) "Zoning and Development Amendment Bylaw, 2009, No. 2000.73" - the purpose is to amend the general regulations section to permit urban food gardens in all zones. Urban food garden being the use of land on a limited scale for the growing, harvesting and wholesaling of fruits, vegetables and edible plants, subject to regulation.

c) "Zoning and Development Amendment Bylaw, 2009, No. 2000.74" - the purpose is to amend the Industrial I-1 zone to permit food concession trailers on a temporary basis, up to a maximum of 180 days per calendar year.

2. ADOPTION OF MINUTES

a) of the regular meeting of Council held June 1, 2009 - Pages 1 to 4

Recommendation: THAT the minutes of the regular meeting of Council held June 1, 2009 be adopted.

3. APPROVAL OF AGENDA

4. PRESENTATIONS

a) Presentation of a plaque to Marjorie Leffler in appreciation of her dedication and generous contributions toward preserving the culture and history of Parksville.

b) Presentation of a plaque to the Mount Arrowsmith Ladies Auxiliary Branch #49 congratulating them on their 80th Anniversary in the City of Parksville.

5. DELEGATIONS

a) Mehdi Naimi - Rough Diamonds Creative Arts Society - Page 5
Presentation to Council regarding the Young Music Festival that took place on May 30, 2009 in the Community Park. Would like to introduce of some of the people involved in that production, clarify the decision making process and propose to the Council ways to collaborate in the future.

b) Julie Des Becquets and Katimavik Group - Katimavik Program - Page 6
Katimavik is a youth organization that has been in Parksville for the last 5 years working with different non-profit organizations. The program is aimed to help youth from different social economic backgrounds around Canada discover various areas of the country while learning about the environment, cultural differences, official languages and healthy lifestyle. The participants will be presenting their experience and what they have learned during these last nine months before heading home on June 24, 2009.

c) Kim Burden - Rotary Club of Parksville - Page 7
To provide Council with details about the Canada Day Celebration.

6. UNFINISHED BUSINESS

7. CORRESPONDENCE

8. DISCUSSION RELATED TO DELEGATIONS OR CORRESPONDENCE

9. REPORTS

a) Director of Finance - 2008 Statement of Financial Information - Pages 8 to 35
The municipality is required to prepare, by June 30, a Statement of Financial Information (SOFI) for the prior year under the Financial Information Act. The 2008 SOFI is required to include the following: Statement of Assets and Liabilities, Statement of Revenue and Expenditures, Statement of Changes in Financial Position, Schedule of Debts, Schedule of Guarantee and Indemnity agreements, Schedules showing remuneration and expenses of Council and employees with remuneration greater than $75,000.00, Statement of Severance Agreements, Schedule of payments made to suppliers of goods and services that exceeds $25,000.00, and a Management Report signed by the Director of Finance. These statements and schedules have been prepared in accordance with the Financial Information Act and are attached to this report. The SOFI package must also be approved by Council.

Recommendation: THAT Council approve the Statement of Financial Information for the year ended December 31, 2008.

b) Director of Community Planning - Development Variance Permit [500 Corfield Street] - Pages 36 to 40
An application has been received from Corfield Glades Development Limited for the purpose of seeking a Zoning Bylaw relaxation which would permit the removal of an amenity building and replacing it with one residential unit. At this meeting, Council must give those persons present in the gallery an opportunity to speak on this matter and shall take written submissions into consideration.

Recommendation: THAT contingent upon consideration of public comment received, Council direct Staff to issue a Development Variance Permit to Corfield Glades Development Limited, Inc. No. BC0817974 for the purpose of granting a Zoning Bylaw relaxation which would permit removal of the requirement for indoor recreation space on Parcel A (being a consolidation of Lots 30 and 31, see FB186963), Block 1438, Nanoose District, Plan VIP66125 (500 Corfield Street).

c) Deputy Corporate Administrator - Lease Agreement for 625 Pym Street - Pages 41 to 47
The City acquired the property at 625 Pym Street in 1995 to be used for recreational purposes. At the time of acquisition, several proposals for use of the existing dwelling were considered, however none came to fruition. At the request of the Friends of Foster Park, the City agreed to register a Restrictive Covenant on the property to ensure the residential dwelling would not be used for any purpose other than a caretaker's residence.

Recommendation: THAT the lease agreement with John Dennis for the caretaker/residence at 625 Pym Street be approved for the period July 1, 2009 to June 30, 2010 at a monthly rental rate of $900.00 per month and a one year option to renew;
AND THAT staff be authorized to negotiate a reduced rental rate in consideration of the tenant undertaking various duties on the property to the satisfaction of the Manager of Operations.

d) Deputy Corporate Administrator - Review of Special Events Applications Policy No. 8.22 and Liability Insurance Coverage Policy No. 3.3 - Pages 48 to 64
As part of the Corporate Policy Manual Review, the process in place for approval of special events by groups and organizations applying to use municipal parks, streets, property and facilities was monitored. As a result it is proposed that the Chief Administrative Officer or his designate approve special events that take place annually, and have done so for more than one year. New or significantly altered special event applications and Beer Garden applications would continue to be brought forward to Council for approval. Further, the amount of liability insurance coverage (Liability Insurance Coverage Policy No. 3.3) required by the City needs to be clarified.

Recommendation: THAT the report from the Deputy Corporate Administrator dated June 4, 2009 entitled "Review of Special Events Applications Policy No. 8.22 and Liability Insurance Coverage Policy No. 3.3", be received;
AND THAT "Liability Insurance Coverage Policy No. 3.3" be amended by replacing Item #1 with the statement "Depending on the nature of the activity and number of anticipated participants, the City will request Public Liability and Property Damage Insurance with inclusive amounts of not less than $2,000,000.00 (two million dollars) per occurrence (including $2,000,000.00 for bodily injury and/or death to any one or more persons and including voluntary medical payments and property damage) up to $5,000,000.00 (five million dollars) per occurrence (including $5,000,000.00 for bodily injury and/or death to any one or more persons and including voluntary medical payments and property damage)."
AND THAT "Applications for Special Events Policy No. 8.22" be repealed;
AND FURTHER THAT the draft "Applications for Special Events Policy" attached to the Deputy Corporate Administrator's report dated June 4, 2009, be approved.

10. BYLAWS

11. NEW BUSINESS

12.NOTICE OF MOTION

a) Councillor Lefebvre - Accessibility - From June 1, 2009 Regular Meeting of Council

Recommendation: THAT staff prepare for Council's consideration and implementation a rebate program similar to last year's low flush toilet rebate program for providing Parksville residents with a one time grant not to exceed $1,000.00 for carrying out an accessibility project (either retro fit or new construction) using the City's accessibility check list or the City's accessibility booklet as criteria for such work over the next 12 month period.

b) Councillor Patterson - Scotch Broom - From June 1, 2009 Regular Meeting of Council

Recommendation: THAT staff be instructed to review and provide recommendations to Council for the control of Scotch Broom on all property within the City boundaries.

13. SPECIAL BUSINESS (Closed/In Camera)

Pursuant to Sections 90 (1) (e) and (g) of the Community Charter Council proceed to a closed meeting to consider items relating to land and legal issues.

14. ADJOURNMENT