• June 1 Full Agenda Package - Pages 1 to 28

1. ADOPTION OF MINUTES

a) of the regular meeting of Council held May 20, 2009 - Pages 1 to 5

Recommendation: THAT the minutes of the regular meeting of Council held May 20, 2009 be adopted.

2. APPROVAL OF AGENDA

3. PRESENTATIONS

a) Presentation of congratulatory plaque to the Oceanside Generals

4. DELEGATIONS

5. UNFINISHED BUSINESS

6. CORRESPONDENCE

7. DISCUSSION RELATED TO DELEGATIONS OR CORRESPONDENCE

8. REPORTS

a) Manager of Engineering - Springwood Reservoir No. 4 Upgrade - Pages 6 to 8
On July 16, 2007, Council passed Resolution #07-226 authorizing staff to pre-qualify twelve (12) firms to submit bids for projects in the 2008 Capital Works Program. One of the projects identified was the "Springwood Reservoir No. 4 Upgrade". In general, this is the last phase of the Springwood Complex upgrade that will help further improve water treatment disinfection, water circulation, replacement of aging infrastructure and will allow potable water to be conveyed from one end of the system to the other as system demands require.

Recommendation: THAT Council award the tender for the "Springwood Reservoir No. 4 Upgrade", in the amount of $437,577.53 (including GST), to Knappett Industries (2006) Ltd.

b) Manager of Engineering - Engineering Services For Ring Road And Corfield Street Upgrades - Pages 9 to 11
The Ring Road project was deferred to 2012 until current year budget deliberations moved this project forward to 2010. In conjunction with the Ring Road upgrade, it was also outlined in the Five Year Capital Plan that Corfield Street from Highway19A to Stanford Avenue be upgraded to the new Downtown / Collector standard.

Recommendation: THAT Council direct Staff to engage Koers and Associates Engineering Ltd. for the design services for "Jensen Avenue (Ring Road) Completion and Corfield Street Upgrade", in the amount of $191,870.00 (excluding GST);
AND THAT Council instruct Staff to amend the 2009 Financial Plan to reflect the engineering fees for "Jensen Avenue (Ring Road) Completion and Corfield Street Upgrade" capital project, appropriating the funds from prior years surpluses.

c) Deputy Corporate Administrator - Review of Corporate Policy Manual Applicable to the Department of Community Planning - Pages 12 to 19
The review of the City's Policy Manual is a project that has been identified by the Administration Department as one that needs to be done. Many of the City's policies are outdated, have become redundant by more recent programs and bylaws or need to be replaced. There also may be gaps in our manual that need to be filled (i.e. personnel and communication policies). Given the size of the project, the review will be done in segments and will be the subject of more than one report to Council. The purpose of this first report is to repeal the policies in the Development section of the manual that are outdated or redundant.

Recommendation: THAT the report from the Deputy Corporate Administrator dated May 25, 2009 entitled "Review of Corporate Policy Manual Applicable to the Department of Community Planning", be received;
AND THAT staff be instructed to repeal the following Corporate Policies:

a) 3.27 Banner Themes
b) 3.9 Community Park Banner
c) 4.3 Planning Documentation Pick Up
d) 4.4 Acknowledging Correspondence
e) 4.5 Liquor Licencing Procedures
f) 4.7 Park Land Dedication
g) 4.8 Pioneer Crescent Access/Egress
h) 4.9 Public Hearing Document Book
i) 4.11 Engineering & Planning Comments Made to Development Applicants
j) 4.14 Guidelines for Developers
k) 4.15 Development Inquiry Responses
l) 4.16 Temporary Propane Satellite Tanks
m) 4.18 Non-Permitted Secondary Suites
n) 4.20 Building Schemes & Design Controls
o) 5.6 Engineering & Planning Comments Made to Development Applicants
p) 5.8 Temporary Propane Satellite Tanks
q) 8.5 Hedges or Shrub Height
r) 8.14 Building Permits and Building Schemes

d) Executive Assistant - Special Event Application - Cinema Under the Stars - Pages 20 to 23
Under the provisions of the City's Special Events Policy organizations proposing to hold an event on municipal property, streets or parks are required to apply for a special events permit. All events covered in the policy must be approved by Council and event organizers must fulfill the requirements outlined in the policy.

Recommendation: THAT Alliance West Sports & Entertainment be granted permission to hold the "Cinema Under the Stars" special event on the sports field located in the Parksville Community Park on Thursday, July 16 and Saturday, August 1, 2009;
AND THAT the approval be granted on condition that the organizers adhere to the signed Terms and Conditions form signed May 19, 2009 attached to the report from the Executive Assistant dated May 20, 2009 entitled "Special Event Application - Cinema Under the Stars".

9. BYLAWS

a) "Zoning and Development Amendment Bylaw, 2009, No. 2000.73" - Pages 24 to 25
Urban food gardens are the use of non-traditional, non-agricultural lands for the production of local fruits and vegetables for profit. An amendment to the Zoning Bylaw is required to permit urban food gardens.

(i) Recommendation: THAT "Zoning and Development Amendment Bylaw, 2009, No. 2000.73" be read a first time.

(ii) Recommendation: THAT "Zoning and Development Amendment Bylaw, 2009, No. 2000.73" be read a second time;
AND THAT "Zoning and Development Amendment Bylaw, 2009, No. 2000.73" be advanced to a public hearing.

10. NEW BUSINESS

11.NOTICE OF MOTION

12. SPECIAL BUSINESS (Closed/In Camera)

13. ADJOURNMENT