• May 4 Full Agenda Package - Pages 1 to 43

1. ADOPTION OF MINUTES

a) of the Parcel Tax Roll Review Panel held April 20, 2009 - Pages 1 to 2

Recommendation: THAT the minutes of the Parcel Tax Roll Review held April 20, 2009 be adopted.

b) of the regular meeting of Council held April 20, 2009 - Pages 3 to 8

Recommendation: THAT the minutes of the regular meeting of Council held April 20, 2009 be adopted.

2. APPROVAL OF AGENDA

3. PRESENTATIONS

4. DELEGATIONS

5. UNFINISHED BUSINESS

6. CORRESPONDENCE

a) Regional District of Nanaimo - Regional Growth Management Service Amendment Bylaw No. 1553.01 - Page 9 to 10
This bylaw proposed to amend the requisition value for the Regional Growth Management Service. As part of the approval process the District requires the City's consent to this bylaw.

Recommendation: THAT the Council of the City of Parksville consents to the adoption of "Regional Growth Management Service Amendment Bylaw No. 1553.01", and the Regional District be notified accordingly.

7. DISCUSSION RELATED TO DELEGATIONS OR CORRESPONDENCE

8. REPORTS

a) Committee of the Whole - April 27, 2009 - Pages 11 to 12
(1) Manager of Budgets & Special Projects - 2009-2013 Final Financial Plan

Recommendation: THAT staff be directed to prepare all relevant budget, property tax and other required bylaws for the 2009-2013 Financial Plan for Council's consideration.

(2) Director of Community Planning - Historical Plaque Program Phase 2 - Sustaining Parksville's Cultural Capital
Status report regarding Phase 2 of the City's Cultural History Plaque Program and development of a historical walk in and around the City's core area.

Recommendation: THAT the report from the Director of Community Planning dated April 1, 2009 providing a status report on Phase 2 of the City's Cultural History Plaque Program and development of a historical walk in and around the City's core area, be received for information.

(3) Director of Community Planning - Introduction of Updated Sustainable Community Builder Checklist and New Accessible Community Builder Checklist
A reformatted Sustainable Community Builder Checklist is proposed that better recognizes different types of land uses and buildings. A new Accessible Community Builder Checklist is proposed to help raise awareness of prospective developers on the principles of designing buildings for everyone regardless of their physical abilities.

Recommendation: THAT the report from the Director of Community Planning dated April 2, 2009 entitled "Introduction of an Updated Sustainable Community Builder Checklist and a New Accessible Community Builder Checklist", be received;
AND THAT the revised Sustainable Community Builder Checklist and a new Accessible Community Builder Checklist attached to the report from the Director of Community Planning dated April 2, 2009, be approved;
AND FURTHER THAT the Accessible Community Builder Checklist be referred to Parksville's Measuring Up Committee and the Oceanside Development Construction Association.

(4) Director of Community Planning - Implementation of a Zoning Bylaw Amendment to Permit Urban Food Gardens
Urban food gardens are the use of non-traditional, non-agricultural lands for the production of local fruits and vegetables for profit. An amendment to the Zoning Bylaw is required to permit urban food gardens.

Recommendation: THAT the report from the Director of Community Planning dated April 2, 2009 regarding the implementation of a zoning amendment bylaw to permit urban food gardens, be received;
AND THAT an amendment to "Zoning and Development Bylaw, 1994, No. 2000" be brought forward to permit urban food gardens use and establish appropriate regulations.

(5) Director of Community Planning - Development Permit to permit a 24 Unit Townhouse Development [703 and 739 Turner Road]
The City has received an application for a development permit to authorize 24 - 3 bedroom residential townhouse units at 703 and 709 Turner Road. The property is within Development Permit Area No. 10 - Parksville East and the DP designation is under the Form and Character, Hazardous Conditions and protection of the natural environment categories.

Recommendation: THAT the report from the Director of Community Planning dated April 16, 2009 for the issuance of a development permit at 703 and 739 Turner Road be received;
AND THAT a development permit be issued to 614871 B.C. Ltd. to permit a 24 unit townhouse development and overall site works on Lot 9, District Lot 3, Nanoose District, Plan 7127; Lot 10, District Lot 3, Nanoose District, Plan 7127 except part in Plan 39802 (703 and 709 Turner Road);
AND THAT where the Qualified Environmental Professional's report dated November 15, 2007 as prepared by EBA Engineering Consultants, describes an area designated as Streamside Protection and Enhancement Area that development activities within the Streamside Protection and Enhancement Area shall be conducted only in accordance with the Qualified Environmental Professional's assessment report and with appropriate Provincial Government approvals;
AND THAT proof of lot consolidation be received prior to the issuance of the permit;
AND FURTHER THAT a landscaping letter of credit in the amount of $267,364.90 be received prior to the issuance of the permit, for the purpose of assuring the completion of site landscaping.

(6) Director of Community Planning - Development Permit to permit a 3-Storey Mixed Use Building with Commercial/Retail Unit and Parking [173 Weld Street]
The City has received an application for a development permit to authorize a 3-storey mixed use building with a commercial/retail unit and parking on the ground floor, 2nd floor professional office space and 3rd floor that contains 2 residential units at 173 Weld Street The property is within Development Permit Area No. 1 - Downtown Core. The development permit designation is under the Form and Character, and Revitalization categories.

Recommendation: THAT the report from the Director of Community Planning dated April 15, 2009 for the issuance of a development permit at 173 Weld Street be received;
AND THAT a development permit be issued to 449631 B.C. LTD., (INC #449631) to permit a 3-storey mixed use building with a commercial/retail unit and parking on the ground floor; 2nd floor professional office space and 3rd floor that contains 2 residential units on Lot 33, District Lot 13, Nanoose District, Plan 1565 (173 Weld Street);
AND FURTHER THAT a landscaping letter of credit in the amount of $2,300.00 be received prior to the issuance of the permit, for the purpose of assuring the completion of site landscaping.

b) Manager of Engineering - Canada-British Columbia Second Intake Building Canada Fund - Application for Temple Street Upgrade - Pages 13 to 15
Staff was directed to make a formal grant application for the Canada-British Columbia Second Intake Building Canada Fund. This is the second grant application for this funding the City has applied for, Moilliet Street Upgrade being the first. Staff successfully submitted a formal grant application prior to the closing date of March 16, 2009. One stipulation of the grant application is to have a formal signed Council resolution that specifically states the project title, project costs, and Council commitment to fund the amount of the City's costs. The total budgeted cost for the project is approximately $3.65 Million and is currently planned and referenced in the 2009 - 2013 Provisional Financial Plan.

Recommendation: THAT Council direct staff to apply for funding of the Temple Street Upgrade Project, at a total estimated cost of $3.65 million, under the Canada - British Columbia Second Intake Building Canada Program;
AND THAT Council confirm the City of Parksville Temple Street Upgrade Project is the City of Parksville's priority project under the Canada - British Columbia Second Intake Building Canada Program;
AND THAT Council direct staff to continue to include funding for the Temple Street Upgrade Project in the 2009 - 2013 Financial Plan budget.

c) Manager of Engineering - Tender Pre-Qualifications for 2009 Capital Works Projects - Pages 16 to 19
In accordance with the Purchasing Guidelines Policy (No. 6.14), an 'Invitation to Prequalification' to bid on the 2009 Capital Works Projects was advertised on the City website, and the previous year's approved contractors were faxed notifications on January 20th, 2009. The invitation to Prequalification closed on February 10, 2009. A total of fifteen companies submitted completed prequalification applications prior to the stated deadline.

Recommendation: THAT Council invite Argus Excavating Ltd., Copcan Contracting Ltd., Fournier Excavating Ltd., Haylock Bros. Paving Ltd., Hermsen Construction Ltd., Hub Excavating Ltd., JJM Construction Ltd., Knappett Industries (2006) Ltd., Locar Industries Ltd., Nash Excavating Ltd., Northridge Equipment Ltd., Palladian Developments Inc., Parksville Heavy Equipment (Div of T.B.C., Holdings Ltd.), and Windley Contracting Ltd. to submit bids for the specific Capital Works projects selected in their individual applications from the list of 2009 Capital Works Projects, listed on the appended Schedule "A".

d) Director of Finance - 2009 Municipal Property Tax Rates - Pages 20 to 25
The Property tax rates bylaw needs to be approved by Council for the 2009 tax rates to take effect. In the 2009-2013 Financial Plan, Council has proposed a 2% tax increase for 2009 and a 4% tax increase for business, so the new tax rates have been calculated using these rate increases. When other government tax collections are added in (i.e. School, RDN, BCAA), the total tax increase for the average taxpayer is quite small mainly because there was actually a decrease in the regional sewer charge. For example, for the average assessed home of $311,000 the increase is only 0.2% or $5 and for the average assessed business of $320,000 there is no increase (using 2008 school tax rates-2009 not known).

One item to note is that a new tax class has been added for "Supportive housing" (Class 3) and I have set that tax rate as the same as our Class 1 rate as the province uses the same rate for Class 3 as Class 1 for their purposes. Currently we have no properties in this class, so the rate is currently not that important, but Council does have the option of setting this rate lower or higher than the Residential rate.

Recommendation: THAT the report from the Director of Finance dated April 27, 2009 entitled "2009 Municipal Property Tax Rates" be received for information;
AND THAT "Tax Rates Bylaw, 2009 No. 1455" be advanced for reading consideration by Council.

9. BYLAWS

a) "City of Parksville Park Regulation Amendment Bylaw, 2009, No. 1327.1"
Request from the BC Bike Race to allow overnight camping in the Community Park by amending City of Parksville Bylaw, 1999, No. 1327, a Bylaw to Regulate Parks in the Municipality.

(i) Recommendation: THAT "City of Parksville Park Regulation Amendment Bylaw, 2009, No. 1327.1" be adopted.

b) "Official Community Plan Amendment Bylaw, 2009, No. 1370.11" - Pages 26 to 31
The implementation of a new wildfire interface management Development Permit Area in accordance with the recommendations of the Community Wild Fire Protection Plan.

(i) Recommendation: THAT "Official Community Plan Amendment Bylaw, 2009, No. 1370.11" be read a first time.

(ii) Recommendation: THAT "Official Community Plan Amendment Bylaw, 2009, No. 1370.11" be read a second and third time.

c) "Five Year Financial Plan Amendment Bylaw, 2009-2013, No. 1451.1" - Pages 32 to 38
Amendment to the Financial Plan for the years 2009 to 2013

(i) Recommendation: THAT "Five Year Financial Plan Amendment Bylaw, 2009 - 2013, No. 1451.1" be read a first time.

(ii) Recommendation: THAT "Five Year Financial Plan Bylaw, 2009 - 2013, No. 1451.1" be read a second and third time.

d) "Tax Rates Bylaw, 2009, No. 1455" - Pages 23 to 25
2009 Municipal Property Tax Rates

(i) Recommendation: THAT "Tax Rates Bylaw, 2009, No. 1455" be read a first time.

(ii) Recommendation: THAT "Tax Rates Bylaw, 2009, No. 1455" be read a second and third time.

10. NEW BUSINESS

11.NOTICE OF MOTION

12. SPECIAL BUSINESS (Closed/In Camera)

13. ADJOURNMENT