Attachments:
Location: Parksville Civic & Technology Centre, Forum
NOTE: 5:45 p.m. PARCEL TAX ROLL REVIEW PANEL
COUNCIL MEETING AGENDA
MONDAY, APRIL 20, 2009 - 6:00 P.M.
1. ADOPTION OF MINUTES
a) of the regular meeting of Council held April 6, 2009 - Pages 1 to 7
Recommendation: THAT the minutes of the regular meeting of Council held April 6, 2009 be adopted.
2. APPROVAL OF AGENDA
3. PRESENTATIONS
4. DELEGATIONS
a) Dr. Kathryn Gemmell - Our Farm Coop - Page 8
To present the importance of local food and water. A priority for the future of Parksville.
5. UNFINISHED BUSINESS
6. CORRESPONDENCE
7. DISCUSSION RELATED TO DELEGATIONS OR CORRESPONDENCE
8. REPORTS
a) Committee of the Whole - April 1, 2009 - Page 9
b) Committee of the Whole - April 15, 2009 - Page 10
1) Affordable Housing
Recommendation: THAT Council defer the final decision of the disposition of the request from the Oceanside Affordable Housing Society for a long term lease of 183 McVickers Street until the May 11, 2009 Council meeting;
AND THAT staff and a delegated Councillor be instructed to meet with the Oceanside Affordable Housing Society officers and advisor prior to the Council meeting of May 11, 2009 to establish a mutually acceptable proposal for use of the McVicker's Street property or determine an alternate site, if available, through the transfer of property title of the land or the air rights to the Oceanside Affordable Housing Society.
2) Implementation of a Wildfire Interface Management Development Permit Area
Recommendation: THAT staff bring forward an Official Community Plan amendment bylaw to include a Wildfire Interface Management Development Permit Area.
3) Affordable Housing Policy
Recommendation: THAT staff be directed to investigate an Affordable Housing Policy taking into consideration whether Development Cost Charges, taxes and other fees should or could be waived.
c) Director of Finance - New Requirements for Revenue Policy Disclosure - Pages 11 to 23
The provincial government has made changes to the Community Charter with respect to revenue policies and disclosure. The new requirements are phased in over a two your period beginning with the 2008-2012 Financial Plan. The 2008 requirements required Council to make statements about their revenue sources, tax classes, and permissive exemption use. The new requirements for 2009 and beyond require explicit objectives and policies in that Financial Plan about the budgeted proportion of City revenue to come from various revenue sources, the distribution of our property tax revenue among the various property classes, and the City's policies with regards to the use of permissive tax exemptions.
Recommendation: THAT a set of objectives and policies relating to the City of Parksville's sources of revenues, taxation classes and permissive tax exemptions, as per requirements detailed in Appendix A attached to the report from the Director of Finance dated April 15, 2009 and entitled "2009 Requirements for Revenue Policy Disclosure;
AND THAT staff be directed to prepare a resolution, for Council's consideration that is to be sent to the Union of B.C. Municipalities, that better addresses the revenue and tax policy limitations of smaller municipalities.
d) Grant-In-Aid Select Committee - Spring 2009 Grant-In-Aid Applications - Pages 24 to 25
At the March 16, 2009 Council meeting, a resolution was passed to appoint a Grant-In-Aid Select Committee to be comprised of the Chief Administrative Officer and three Councillors appointed by the Mayor. Councillors Burger, Patterson and Powell-Davidson were appointed. The Select Committee was to review and recommend back to Council on the allocation of the $2,500.00 budgeted funds for the submissions received for the period ending February 28, 2009. Council is not obligated to allocate all or any of the budgeted funds.
Recommendation: THAT the Grant-In-Aid applications received for the period ending February 28, 2009 be approved and/or denied as follows:
| Name of Organization |
Requested |
Approved/
Denied |
| Ballenas Secondary Dry Grad Committee |
500.00 |
300.00 |
The Nature Trust of BC (Brant Festival)
(receive annual grant) |
1,000.00 |
0.00 |
| Oceanside Affordable Housing Society |
450.00 |
0.00 |
Oceanside Community Arts Council
(receive annual grant) |
763.87 |
0.00 |
| Oceanside Community Network |
600.00 |
300.00 |
| Oceanside KidFest Festival Society |
500.00 |
0.00 |
| Parksville & District 69 Team |
1,500.00 |
600.00 |
Parksville & District Association
for Community Living |
1,000.00 |
500.00 |
| Parksville & District Musical Association |
200.00 |
200.00 |
| Parksville Seniors Activity & Drop In Centre |
250.00 |
200.00 |
| Project Literacy P/Q for Building Learning Together |
500.00 |
200.00 |
| Vancouver Island Opera |
400.00 |
200.00 |
| Total |
|
$2,500.00 |
AND THAT $2,500.00 be allocated from the 2009 Grants-In-Aid budget.
e) Chief Administrative Officer - 2009 Oceanside Tourism Association Fee for Services Agreement - Pages 26 to 30
The City and the OTA negotiate an annual fee for services contract. The purpose of the document is to formalize requirements the City establishes for performance by the OTA, it also provides a means of evaluating the efforts of the OTA, and confirms amounts and timing for payments made by the City.
Recommendation: THAT the report from the Chief Administrative Officer dated April 14, 2009 regarding the 2009 Oceanside Tourism Association Fee for Service Agreement be received;
AND THAT the Mayor and Corporate Officer be authorized to sign the 2009 Oceanside Tourism Association Fee for Service Contract.
f) Deputy Corporate Administrator - Community Park Concession Lease Agreement for 2009 - Pages 31 to 51
Each year the City advertises for submission of tenders to provide a food concession service from the City owned building in the Community Park from the Victoria Day weekend until Thanksgiving.
Recommendation: THAT the City enter into an agreement with Matt Doran and Joan Hasell for the operation of the Community Park Concession for the 2009 season commencing May 15, 2009 and ending October 14, 2009 with an option to renew for one additional year subject to approval of both the City and the operator;
AND THAT the Mayor and Corporate Officer be authorized to execute the Community Park Concession Agreement on behalf of the City.
g) Executive Assistant - 2009 Special Events Applications - Pages 52 to 65
Under the provisions of the City's Special Events Policy organizations proposing to hold an event on municipal property, streets or parks are required to apply for a special events permit. All events covered in the policy must be approved by Council and event organizers must fulfill the requirements outlined in the policy.
Recommendation: THAT the following organization be permitted use of the identified area of the Community Park for a special event during the specified times and in the area outlined in the application form attached to the report from the Executive Assistant dated April 14, 2009 entitled "2009 Special Events Applications":
Parksville Golden Oldies Sports Association (PGOSA) "Beach Volleyball for Seniors" - Tuesday, May 5 to Thursday, September 10, 2009 (Tuesdays and Thursdays only);
AND THAT the following organization be granted use of the Gazebo in Foster Park for a special event during the specified times and in the area outlined in the application form attached to the report from the Executive Assistant dated April 14, 2009 entitled "2009 Special Events Applications":
Sunrise Preschool "Preschool Graduation Ceremony" - Sunday, June 21, 2009;
AND THAT the following organization be permitted use of City property and roads for a special event at the specified times and on the roads outlined in the in the application form attached to the report from the Executive Assistant dated April 14, 2009 entitled "2009 Special Events Applications":
Parksville and District Chamber of Commerce "Summer by the Sea Street Market" - Tuesday, June 16 to Tuesday, August 18, 2009 (Tuesday evenings only);
AND FURTHER THAT the approval for each event be granted on condition that the organizers adhere to their signed Terms and Conditions forms attached to the report from the Executive Assistant dated April 14, 2009 entitled "2009 Special Events Applications".
9. BYLAWS
10. NEW BUSINESS
11. NOTICE OF MOTION
a) Councillor Lefebvre - Water Catchment Systems - From April 6, 2009 Regular Meeting of Council
Recommendation: THAT staff prepare a amendment to the City's bylaws to require that as of January 1, 2010 all new single family home construction have the required water catchment/cistern systems that will allow for the watering of lawns, washing of cars and flower gardens.
b) Councillor Lefebvre - Electric Power Cars - From April 6, 2009 Regular Meeting of Council
Recommendation: THAT staff prepare a bylaw to allow for the ownership, operation and use of electric powered cars within City limits;
AND THAT staff, Mayor and Councillors approach the Regional District of Nanaimo and Town of Qualicum Beach to adopt similar bylaws in order that electric cars can operate, with the exception of Highway No. 19, throughout the Oceanside/District 69 area.
c) Councillor Lefebvre - Food Garden - From April 6, 2009 Regular Meeting of Council
Recommendation: THAT staff be directed to identify a portion of land on City owned property suitable for a food garden to be operated and maintained by the Parksville Community Garden and Parkland Society;
AND THAT the City provide suitable soil and water availability only;
AND FURTHER THAT the appropriate permissive taxation exemption bylaw be prepared for those Parksville property owners who wish to use their existing vacant lots for food gardening.
12. SPECIAL BUSINESS (Closed/In Camera)
Pursuant to Sections 90 (1) (c) of the Community Charter Council proceed to a closed meeting to consider an item relating to personnel.
13. ADJOURNMENT
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CALENDAR