• March 16 Full Agenda Package - Pages 1 to 34

1. ADOPTION OF MINUTES

a) of the regular meeting of Council held March 2, 2009 - Pages 1 to 5

Recommendation: THAT the minutes of the regular meeting of Council held March 2, 2009 be adopted.

3. PRESENTATIONS

Fire Chief - Presentation of certificates to members of the Fire Department

4. DELEGATIONS

a) Marc Lefebvre - Measuring Up Committee - Pages 6 to 8
To officially launch the Parksville Measuring Up Committee's Accessibility Booklet which completes the 2010 Legacies Funding Grant.

b) Detlef (Joe) Friede - German JuJutsu Systems (GJJS) - Page 9
Regarding their lease/rental extension application of 183 McVickers Street, a building upgrade application, and a program proposal regarding decreasing violence, crime and vandalism in Oceanside.

5. UNFINISHED BUSINESS

6. CORRESPONDENCE

7. DISCUSSION RELATED TO DELEGATIONS OR CORRESPONDENCE

8. REPORTS

a) Committee of the Whole - March 9, 2009 - Page 10
1) Director of Community Planning - Identification Signage for City Hall
A motion was brought forward to the February 2, 2009 regular meeting of Council requesting the feasibility of erecting a sign that indicates "City Hall" on the corner of Jensen Avenue and Craig Street in front of the Parksville Civic and Technology Centre.

Recommendation: THAT the report from the Director of Community Planning dated February 24, 2009 regarding the identification of signage for City Hall be received;
AND THAT staff add informational way finding signs on the Island Highway, Alberni Highway and adjacent streets to direct residents and visitors to "City Hall".

2) Director of Community Planning - Consideration of Recommendation Regarding "The Alphabet Walk" Project
At the February 16, 2009 regular Council meeting Council heard a presentation from the Executive Director of the Chamber of Commerce regarding a proposed project called the Alphabet Walk. Council passed a motion to support the project in principle and asked Staff to [review the proposal] and provide a recommendation to Council. Staff has done so and has considered in particular whether this project is compatible with other core area initiatives and also how many City resources would be available to facilitate this project.

Recommendation: THAT the report from the Director of Community Planning dated February 26, 2009 regarding the "Alphabet Walk" project be received;
AND THAT the City continue to support the program in principal and ask that the Chamber provide more detailed information regarding the exact involvement of all parties so that the project can be brought from the concept to the project readiness stage with sufficient information for the City to know its exact involvement and be able to commit to specific tasks.

3) Director of Community Planning - Consideration of City Position for a Change of Hours to a 'Liquor-Primary' Liquor Licence for Aaronco Holdings Inc. DBA Ocean Lounge [491 Island Highway East]
The owners of the Ocean Lounge and Liquor Store, Aaronco Holdings Inc., are seeking a Council resolution of support for their pending application to the Liquor Control and Licensing Branch to amend the hours of liquor sales.

Recommendation: THAT the report from the Director of Community Planning dated February 26, 2009 for consideration of the City's position with respect to a proposed permanent change of hours to the 'Liquor Primary' liquor licence for the Ocean Lounge be received;
AND THAT Council direct Staff to advertise an opportunity for receiving written comment regarding the liquor-primary licence permanent change of hours application for Lot B, District Lot 4, Nanoose District, Plan 23567 (491 Island Highway East);
AND FURTHER THAT the written comment be received prior to deliberation on the application.

b) Executive Assistant - 2009 Spring Grant-In-Aid Applications - Pages 11 to 17
Under the provisions of the City's Grant-In-Aid Application policy the City of Parksville may provide direct financial assistance to community groups and organizations for events and projects that will benefit the citizens and visitors of the municipality contingent upon provisions being included in the annual operating budget. The 2009 budget for this purpose is $5000. As provided under the policy the award of grants is split into a spring and fall intake. The deadline for spring intake was March 1, 2009. The purpose of this report is to establish a Grant-In-Aid Select Committee to review the applications received by spring deadline.

Recommendation: THAT a Grant-In-Aid Select Committee be appointed to review and recommend back to Council on the allocation of the $2,500.00 budgeted funds for the submissions received for the period ending March 1, 2009;
AND THAT the Grant-In-Aid Select Committee be comprised of the Chief Administrative Officer and two Councillors appointed by the Mayor.

c) Executive Assistant - 2009 Canada Day Celebrations and Parade - Pages 18 to 25
Under the provisions of the City's Special Events Policy organizations proposing to hold an event on municipal property, streets or parks are required to apply for a special events permit. All events covered in the policy must be approved by Council and event organizers must fulfill the requirements outlined in the policy.

Recommendation: THAT the Rotary Club of Parksville be permitted to hold the Canada Day Celebrations on Wednesday, July 1, 2009 between the hours of 7:00 a.m. and midnight, utilizing the Community Park as indicated on the map attached to Park Use Application Form (1) signed and dated March 2, 2009;
AND THAT the Rotary Club of Parksville be permitted to hold the Canada Day Parade on Wednesday, July 1, 2009 between the hours of 10:00 a.m. and 12:00 p.m. following a designated route through City streets as indicated on the attached Event Application Form (1B) signed and dated February 25, 2009;
AND THAT the approvals be granted on condition that the organizers adhere to the signed Terms and Conditions forms attached to the report from the Executive Assistant dated March 10, 2009 entitled "2009 Canada Day Celebrations and Parade".

d) Chief Administrative Officer - BC Bike Race - Monday, June 29 - Pages 26 to 30
Under the provisions of the City's Special Events Policy organizations proposing to hold an event on municipal property, streets or parks are required to apply for a special events permit. All events covered in the policy must be approved by Council and event organizers must fulfill the requirements outlined in the policy. The BC Bike race has submitted an application for use of the Parksville Beach waterfront grounds, Curling Rink and parking facilities and public roadways on afternoon/evening of June 29, 2009 and the morning of June 30, 2009.

Recommendation: THAT the Special Events application dated January 16, 2009 submitted by the BC Bike Race for permission to use City streets and portions of the Parksville Community Park for the finish of Day 2 of their race event be approved;
AND THAT the request from the BC Bike Race to allow for overnight camping of the competitors and support staff in the Community Park over the evening of June 29, 2009 be denied.

9. BYLAWS

a) "Water Service System Amendment Bylaw, 2009, No. 1320.14"
Council adopted, by bylaw, the 2009-13 Provisional Financial Plan in September 2008 which included an annual 10.5% water rate increase and no annual sanitary sewer rate increases for 2009 to 2010. The large increase to the water rates is because the water fund will be incurring large capital expenditures in the near future for a new water intake (DCC funded) and water treatment plant (50% rate payer funded). In order to reduce the level of borrowing that will be required, we are attempting to build up the surplus reserve in the water fund to help find a portion of this new treatment plant. To mitigate that large increase, the sewer rate increase has been dropped as the sewer utility is currently in a stable financial position.

(i) Recommendation: THAT "Water Service System Amendment Bylaw, 2009, No. 1320.14" be adopted.

b) "Development Cost Charges Reserve Funds Expenditure Bylaw, 2008, No. 1454"
The City funds various projects that are growth related from Development Cost Charge collection (DCC's) that have been accumulated in DCC reserve funds. Despite projects and their funding being approved by the annual Budget Bylaw, any withdrawals from the DCC fund also requires authorization through an Expenditure Bylaw as per Section 189 of the Community Charter. The expenditures to be included in this bylaw for 2008 to be funded from the Road DCC reserve total $27,000. The Storm Sewer expenditures total $220,000, the Sanitary Sewer expenditures total $138,000, and the Water expenditures total $796,000. These projects were all included in the 2008 DCC program and the DCC reserves in total are sufficient to cover these projects.

(i) Recommendation: THAT "Development Cost Charges Reserve Funds Expenditure Bylaw, 2008, No. 1454" be adopted.

10. NEW BUSINESS

11.NOTICE OF MOTION

12. SPECIAL BUSINESS (Closed/In Camera)

13. ADJOURNMENT