• November 16 Full Agenda Package - Pages 1 to 32

1. ADOPTION OF MINUTES

a) of the November 2, 2009 minutes of the Committee of the Whole meeting - Pages 1 to 3

2. PUBLIC PRESENTATIONS

a) David Shaver - Oceanside Hospice Society - New Programs - Page 4
To inform Council of new programs and services being offered at the Parksville facility - 451 Aurora Street.

3. CORRESPONDENCE

4. DISCUSSION RELATED TO DELEGATIONS OR CORRESPONDENCE

5. STAFF PRESENTATIONS

a) RCMP - Quarterly Report (verbal)
For October, November, December 2009

b) Deputy Corporate Administrator - Community Park Concession Policy No. 3.18 - Pages 5 to 10
Each year the City awards a lease agreement to provide a food concession service from the City owned building in the Community Park. However, at the same time a lease agreement exists for the concession building, other temporary food concessions are erected periodically in conjunction with designated special events taking place in the Community Park. As special event concessions are not static and do change for very worthwhile causes, it is necessary to address the topic to provide the City more flexibility in allowing temporary food concessions at the same time a concession building lease is in place.

Recommendation: THAT the report from the Deputy Corporate Administrator dated October 30, 2009 entitled "Community Park Concession Policy", be received;
AND THAT "Food Concessions in the Community Park Policy No. 3.18" be amended by approving the draft policy attached to the Deputy Corporate Administrator's report dated October 30, 2009, allowing for other food concessions in the Community Park, not specifically named in the policy.

c) Deputy Corporate Administrator - Filming Guidelines and Policy - Pages 11 to 24
To develop a policy, guidelines and procedures that will allow filming activity on City owned properties while protecting these assets, operations and maintenance activities, and normal use and enjoyment of residents, visitors and businesses from unacceptable disruption, potential liability and adverse impact on resources.

Recommendation: THAT the draft "Filming Policy" attached to the Deputy Corporate Administrator's report dated November 2, 2009, be approved;
AND THAT the Vancouver Island North Film Commission be advised of the City's Filming policy.

d) Chief Administrative Officer - Parksville & District Chamber of Commerce 2010 Fee for Services Agreement - Pages 25 to 30
The City and the Chamber of Commerce negotiate an annual Fee for Services Contract. The purpose of the document is to formalize requirements the City establishes for performance by the Chamber, provides for a means of evaluating the efforts of the Chamber, and confirms amounts and timing for payments made by the City.

Recommendation: THAT the Mayor and Corporate Officer be authorized to sign the 2010 Fee for Services Agreement with the Parksville and District Chamber of Commerce for the annual amount of $40,000.00.

6. ADJOURNMENT