• October 5 Full Agenda Package - Pages 1 to 41
• October 5 Fill Agenda Package - Pages 42 to 81

1. PUBLIC HEARING

a) "Zoning and Development Amendment Bylaw, 2009, No. 2000.75" - the purpose is to amend the Resort Area Tourist Accommodation RA-A zone to include Fairground and Amusement Arcade or Games Room used on Lot A, District Lot 123, Nanoose District, Plan VIP75416 (1000 Resort Drive) to facilitate an electric bumper cars ride and games room.

2. ADOPTION OF MINUTES

a) of the meeting of Council held September 21, 2009 - Pages 1 to 4

Recommendation: THAT the minutes of the meeting of Council held September 21, 2009 be adopted.

3. APPROVAL OF AGENDA

4. PRESENTATIONS

5. DELEGATIONS

6. UNFINISHED BUSINESS

7. CORRESPONDENCE

8. DISCUSSION RELATED TO DELEGATIONS OR CORRESPONDENCE

9. REPORTS

a) Committee of the Whole - September 9, 2009 - Page 5
(1) Frank Frawley - Chestnut Street Speed Limit
Delegation from September 21 with a request to have a reduced speed limit on Chestnut Street from Hirst Avenue to Despard Avenue.

Recommendation: THAT the request to have a reduced speed limit on Chestnut Street from Hirst Avenue to Despard Avenue be referred to Staff for review and recommendation.

(2) Director of Community Planning - Zoning Amendment Application [451, 461 and 465 Hirst Avenue West]
This is a follow up report for a rezoning application that, if approved, would facilitate a 41 unit multifamily development consisting of three duplexes and two apartment buildings.

Recommendation: THAT the report from the Director of Community Planning dated July 23, 2009 entitled "Follow-up Report - Zoning Amendment Application - 451, 461 and 465 Hirst Avenue West" be tabled to the October 5, 2009 Committee of the Whole Meeting.

b) Communications Officer - Torch Relay Celebrations - November 1, 2009 - Pages 6 to 11
Approval is being sought for the additional funds required for the Torch Relay community celebrations to be held in Parksville on November 1, 2009.

Recommendation: THAT the report from the Communications Officer dated October 1, 2009, regarding Olympic Torch Relay Celebrations for the City of Parksville be received;
AND THAT funding for community torch relay activities on November 1 be provided from Council contingency at a cost not to exceed $4,000.00.

c) Director of Community Planning - Renewal of the Advisory Design Panel - Lack of Qualified Respondents - Pages 12 to 16
The Advisory Design panel is an advisory committee established by Council. Members are appointed for a term specified at the time of appointment, but not to exceed the term of Council. On March 30, 2009, Council Resolution #09-075 renewed the Advisory Design Panel mandate and current terms of reference, appointed current Panel members and directed Staff to re-advertise for one new candidate to fill the current Advisory Design Panel vacancy.

Recommendation: THAT the report from the Director of Community Planning dated September 28, 2009 regarding renewal of the Advisory Design Panel - lack of qualified respondents be received for information.

d) Director of Community Planning - Consideration of Expansion of the Downtown Revitalization Tax Exemption Bylaw Area - Pages 17 to 33
In response to Council Resolution #09-188 Staff has reviewed the impact of the existing tax exemption bylaw and is reporting on the perceived effect of expanding the geographic area subject to the Bylaw.

Recommendation: THAT the report from the Director of Community Planning dated September 15, 2009 regarding consideration of expansion of the Downtown Revitalization Tax Exemption Bylaw area be received;
AND THAT the current tax revitalization bylaw be maintained.

e) Director of Community Planning - Consideration of a Proactive Program to Control Scotch Broom - Pages 34 to 36
A Council resolution directed Staff to review options for Scotch Broom control. At this time the City does manage Scotch Broom to some degree, based on resources available. Action is taken with respect to private properties on a complaint basis. Any change to the status quo would require additional resources.

Recommendation: THAT the report from the Director of Community Planning dated September 14, 2009 regarding consideration of a proactive program to control Scotch Broom be received;
AND THAT the current practices with respect to Scotch Broom remain.

f) Fire Chief - Pandemic Influenza Policy and Procedure Update For Emergency Plan - Pages 37 to 64
The City is responsible for the health and welfare of Staff in order to maintain adequate daily operations and should continue to inform, train and protect all Staff in order to ensure that adequate levels of service to the public can be maintained.

Recommendation: THAT Council approve the Pandemic Influenza Exposure Control Plan, Pandemic Influenza Guidelines Policy 9.14, Pandemic Immunization Policy 9.15, Office Sanitization Plan During Pandemic Influenza Policy 9.16, Self Quarantine of Staff Members During Pandemic Influenza Policy 9.17, Restricting Public Access to City Hall, Public Works and Fire Hall During Pandemic Influenza Policy 9.18, Restricting Staff Access to Worksites During Pandemic Influenza Policy 9.19, Working From Home/Telecommuting Policy 7.18 and the Communications Strategy to be implemented at identified stages of an outbreak of pandemic influenza;
AND THAT up to $2,000.00 be made available to support, if necessary, the purchase of vaccinations and/or cleaning supplies to reduce the spread of pandemic influenza;
AND FURTHER THAT up to $5,000.00 be made available if necessary, to pay for antiviral medications purchased by Staff critical to the operation of the City as outlined in the City of Parksville Critical Task List or their immediate family that provide a paid receipt to the City.

g) Executive Assistant - Silver Spur Riding Club - Annual Equestrian Toy Ride - Page 65 to 71
Under the provisions of the City's Special Events Policy organizations proposing to hold an event on municipal property, streets or parks are required to apply for a special events permit. All events covered in the policy must be approved by Council and event organizers must fulfill the requirements outlined in the policy.

Recommendation: THAT the Silver Spur Riding Club be permitted to hold an Equestrian Toy Ride on Sunday November 15, 2009 between the hours of 11:30 a.m. and 12:30 p.m. following a designated route through City streets as indicated on the map attached to Event Application Form (1B);
AND THAT the approval be granted on condition that the organizers adhere to the signed Terms and Conditions form dated September 16, 2009 attached to the report from the Executive Assistant dated September 18, 2009 entitled "Silver Spur Riding Club - Annual Equestrian Toy Ride".

h) Grant-In-Aid Select Committee - Fall 2009 Grant-In-Aid Applications - Pages 72 to 73
Under the provisions of the City's Grant-In-Aid Application policy the City of Parksville may provide direct financial assistance to community groups and organizations for events and projects that will benefit the citizens and visitors of the municipality contingent upon provisions being included in the annual operating budget. The 2008 budget for this purpose is $5000. As provided under the policy the award of grants is split into a spring and fall intake. The deadline for fall intake was August 28, 2009. The purpose of this report is to establish the allocation of the $2,500.00 budgeted funds for the applications received by the fall deadline.

Recommendation: THAT the Grant-In-Aid applications received for the period ending August 28, 2009 be approved as follows:

Name of Organization	Approved
Arrowsmith Potters' Guild	300.00
Arrowsmith Search and Rescue	425.00
Oceanside Community Arts Council	200.00
Oceanside Volunteer Association	150.00
Parksville & District Association for Community Living	900.00
Parksville Garden & Parkland Society	325.00
Parksville Seniors Activity & Drop in Centre Society	200.00
Total	$2,500.00

AND THAT $2,500.00 be allocated from the 2009 Grants-In-Aid budget.

10. BYLAWS

a) "Water Service System Amendment Bylaw, 2009, No. 1320.15"
Staff were directed to prepare the appropriate bylaw to implement, effective October 2009, the proposed 3 year tiered block rate model for water usage.

(i) Recommendation: THAT "Water Service System Amendment Bylaw, 2009, No. 1320.15" be adopted.

b) "Sanitary Storm Sewerage System Amendment Bylaw, 2009, No. 1319.7"
Staff were directed to prepare the appropriate bylaw to implement, effective October 2009, the proposed flat rate model for sanitary sewer usage.

(i) Recommendation: that Sanitary Storm Sewerage System Amendment Bylaw, 2009, No. 1319.7" be adopted.

c) "Zoning and Development Amendment Bylaw, 2009, No. 2000.76" - Pages 74 to 76
'Housekeeping amendments' to the home occupations regulations in order to keep the regulations current and provide greater clarity.

(i) Recommendation: THAT "Zoning and Development Amendment Bylaw, 2009, No. 2000.76" be read a first time.

(ii) Recommendation: THAT "Zoning and Development Amendment Bylaw, 2009, No. 2000.76" be read a second time;
AND THAT "Zoning and Development Amendment Bylaw, 2009, No. 2000.76" be advanced to a public hearing.

11. NEW BUSINESS

12.NOTICE OF MOTION

a) Councillor Greir - Cyclone Taylor Cup - From September 21, 2009 Regular Meeting of Council

Recommendation: THAT the City financially support the Cyclone Taylor Cup in the amount of $5,000.00

b) Councillor Powell-Davidson - Agenda's Posted in Newspaper - From September 21, 2009 Regular Meeting of Council

Recommendation: THAT staff be directed to post agendas in the newspaper on Fridays prior to Council and Committee of the Whole meetings.

13. SPECIAL BUSINESS (Closed/In Camera)

Pursuant to Sections 90 (1) (c) of the Community Charter Council proceed to a closed meeting to consider an item relating to personnel.

14. ADJOURNMENT