• January 19 Full Agenda Package - Pages 1 to 20

1. ADOPTION OF MINUTES

a) of the regular meeting of Council held December 15, 2008 - Pages 1 to 3

Recommendation: THAT the minutes of the regular meeting of Council held December 15, 2008 be adopted.

3. PRESENTATIONS

Presentation of the Bronze Duke of Edinburgh Award to Flight Sergeant Lublinkhof of the Royal Canadian Air Cadets.

4. DELEGATIONS

a) Parksville Downtown Business Association - Would like to request Council proceed with the renewal of the Business Improvement Area (BIA) as a Council initiative under Section 213 of the Community Charter.

5. UNFINISHED BUSINESS

6. CORRESPONDENCE

a) Regional District of Nanaimo - Request for Garbage Rates Relief for Home Based Medical Equipment Waste - Page 4
Council requested a report from staff on the utility costs to citizens using home based medical equipment. The only equipment that came to light in our research that uses any significant City utilities is a dialysis machine. The financial costs to an individual can reach up to about $625 per year in extra City utility costs (water/sewer/garbage). Resolution #08-326 from this report requested that staff contact the Regional District of Nanaimo and request similar relief be provided for the garbage rates.

Recommendation: THAT the correspondence dated December 30, 2008 from the Regional District of Nanaimo entitled "Request for Garbage Rates Relief for Home Based Medical Equipment Waste", be received for information.

b) Ministry of Community Development - Towns for Tomorrow, LocalMotion - Pages 5 to 6
Government grant programs that are currently available to assist the City.

Recommendation: THAT the correspondence dated December 19, 2008 from the Ministry of Community Development regarding the 2009 Towns for Tomorrow and LocalMotion grant programs, be received for information.

7. DISCUSSION RELATED TO DELEGATIONS OR CORRESPONDENCE

8. REPORTS

a) Committee of the Whole - January 12, 2009 - Pages 7 to 8

(1) John Olsen - Oceanside Affordable Housing Society - 183 McVickers
Appeared as a delegation at the January 12, 2009 Committee of the Whole to discuss 183 McVickers and the development of multi-dwelling family rental units for affordable housing under the rules and guidelines of Canada Mortgage & Housing and BC Housing.

Recommendation: THAT the proposal from the Oceanside Affordable Housing Society regarding 183 McVickers, or other potential City-owned property, be referred to staff for a report and recommendation to Council.

(2) Faye Smith from the Mid Vancouver Island Habitat Enhancement Society (MVIHES) - Rain Garden near the Parksville Elementary School.
Appeared as a delegation at the January 12, 2009 Committee of the Whole as they would like Council's permission to work with the Parksville Engineering and Operations office to investigate the possibility of constructing a rain garden near the Parksville Elementary School.

Recommendation: THAT the proposal from the Mid Vancouver Island Habitat Enhancement Society regarding a rain garden near the Parksville Elementary School be referred to staff for a review of the feasibility of the project and a recommendation to Council.

(3) Director of Community Planning - Development Permit for Proposed Renovations for the Dairy Queen Restaurant [154 Island Highway East]
On November 5, 2008, the City received a Development Permit application from Timberlake-Jones Engineering on behalf of the property owner, Harbrenger Holdings Ltd. The applicant requests the issuance of a Development Permit to permit proposed renovations for the Dairy Queen restaurant at 154 Island Highway East. The subject property is within Development Permit Area No. 1 - DOWNTOWN CORE. The development permit designation is under the revitalization / form and character of development categories. The site is situated at the northeast corner of Island Highway 19A and McCarter Street.

Recommendation: THAT the report from the Planner dated December 19, 2008 for the issuance of a Development Permit at 154 Island Highway East be received for information; AND THAT a Development Permit be issued to Harbrenger Holdings Ltd. (Inc. No. BC0251007) to permit proposed renovations for the Dairy Queen restaurant on Lot A, District Lot 13, Nanoose District, Plan VIP57504 [154 Island Highway East].

(4) Director of Community Planning - Development Permit to Provide a Tree Management Regime
The original Bridgewater development permit provided for retention of the natural trees as a buffer area along the east, south, and south-west boundaries of the strata lots in the first phases of the development. The development permit did not provide a process for tree removal and management over time. It is now necessary to address this topic as some of the residents believe some of these trees pose a hazard. This report addresses the specific situation which brought this topic forward, along with providing some historical context and a proposed method for future tree management of this area.

Recommendation: THAT the Bridgewater Strata Council be requested to consult, with City staff's assistance as required, with the property owners abutting the natural treed buffer area on the proposed amendment to the Bridgewater Development Permit to provide a tree management regime and report back to Council through the Planning Department.

Recommendation: THAT consideration of the amendment to the Bridgewater Development Permit to provide a tree management regime be deferred until the process of consultation with the abutting property owners is completed.

(5) Parksville & District Chamber of Commerce - Community Awards "The Glassies"

Recommendation: THAT the City sponsor the Parksville and District Glassie award for the Citizen of the Year at a cost of $350; AND THAT the funding be provided from Council contingency.

(6) FCM Convention

Recommendation: THAT the Mayor and three councillors be sent to the annual Federation of Canadian Municipalities convention to be held June 5 to 8, 2009 in Whistler.

b) Building Inspector - Summary of Permit Types December 2008 - Page 9


Recommendation: THAT the Building Inspector's Summary of Permit Type report for December 2008 showing a cumulative year to date value of $26,396,935, be received.

c) Fire Chief - Monthly Incident and Inspection Reports December 2008 - Pages 10 to 11


Recommendation: THAT the Fire Chief's Summary of Incident Type report for December 2008 showing a total of 55 calls and the monthly Inspection Report for December 2008 showing 27 inspections, be received.

d) Director of Community Planning - Advisory Planning Commission (APC) Vacancies - Pages 12 to 14
The terms of office of three members of the Advisory Planning Commission expired December 31, 2008. Advisory Planning Commission Bylaw, 1999, No. 1331 stipulates that the Advisory Planning Commission shall consist of seven members. The terms of the other 4 members will expire at the end of 2009.

Recommendation: THAT Dr. Terrence Knight, Mr. Larrie Taylor and Mr. Richard Thompson be re-appointed as members of the Advisory Planning Commission for another term of two years (2009 - 2010).

e) Director of Administrative Services - Appointments to the Board of Variance - Pages 15 to 16
Appointment of members to the Board of Variance in order to meet the provisions of the Local Government Act. The Act requires that each local government must establish a Board of Variance once it has adopted a zoning bylaw. The term of office for two of the three member board is expiring in February.

Recommendation: THAT Vincent Casey and Ken Kyler be re-appointed as members of the Board of Variance for the term of February 9, 2009 to and including February 8, 2012.

9. BYLAWS

10. NEW BUSINESS

a) Notice of Special In-Camera Council Meeting - January 21, 2009

11.NOTICE OF MOTION

a) Mayor Mayne - Council Code of Conduct - From December 15, 2008 Regular Meeting of Council

Recommendation: THAT the Council Policy No. 2.26 pertaining to the Council Code of Conduct be adopted.

b) Councillor Greir - McMillan Street Infrastructure Upgrade Capital Project - From December 15, 2008 Regular Meeting of Council

Recommendation: THAT the McMillan Street Infrastructure Upgrade capital project be postponed under after the approval of the 2009 final budget.

c) Councillor Greir - Rotary Peace Park - From December 15, 2008 Regular Meeting of Council

12. SPECIAL BUSINESS (Closed/In Camera)

Pursuant to Sections 90 (1) (e) and (c) of the Community Charter Council proceed to a closed meeting to consider items relating to acquisition of land and personnel.

13. ADJOURNMENT