• August 6 Full Agenda Package - Part 1 - Pages 1 to 17
• August 6 Full Agenda Package - Part 2 - Pages 18 to 42

1. ADOPTION OF MINUTES

a) of the regular meeting of Council held July 21, 2008 - Pages 1 to 6

Recommendation: THAT the minutes of the regular meeting of Council held July 21, 2008 be adopted.

b) of the special meeting of Council held July 21, 2008 - Page 7

Recommendation: THAT the minutes of the special meeting of Council held July 21, 2008 be adopted.

3. PRESENTATIONS

4. DELEGATIONS

5. UNFINISHED BUSINESS

6. CORRESPONDENCE

a) Ron Cantelon, MLA - Oceanside Primary Health Care Taskforce - Page 8

Recommendation: THAT the correspondence from Ron Cantelon dated July 16, 2008 regarding the Oceanside Primary Health Care Taskforce, be received for information.

b) Parksville Downtown Business Association - Downtown Core/Alberni Highway Works - Page 8A

Recommendation: THAT the correspondence from the Parksville Downtown Business Association dated July 24, 2008 thanking the City for works carried out in the downtown core, be received.

c) Oceanside Development & Construction Association - Addition of Sustainability Section to the OCP - Pages 9 to 10

Recommendation: THAT the correspondence from the Oceanside Development & Construction Association dated July 25, 2008 regarding the sustainability section to the OCP, be received for information.

8. REPORTS

a) Committee of the Whole - July 28, 2008 - Pages 11 to 13

(1) Planner - Recommendation to Rescind the Current Advisory Design Panel Bylaw to be Replaced with an Updated Terms of Reference
The current Advisory Design Panel Bylaw No. 1419 should be rescinded in favour of a formalized Terms of Reference document to facilitate recent changes to the Panel composition.

Recommendation: THAT the report from the Planner dated July 8, 2008 entitled "Recommendation to Rescind the Current Advisory Design Panel Bylaw to be Replaced with an Updated Terms of Reference" be received;
AND THAT Council adopt a formal Terms of Reference for the Advisory Design Panel.

(2) Planner - Application for a Development Permit [500 Corfield Street]
The City has received a development permit application from Corfield Glade Developments Ltd. for the above noted property to allow the construction of 58 townhouse units, 2 indoor recreation units and overall site improvements. The subject property is located within Development Permit Area No. 17 - Comprehensive Development - Corfield Glades. The development permit designation is under the Form and Character, Protection of the Natural Environment, Protection of Development from Hazardous Conditions categories.

Recommendation: THAT the report from the Planner dated July 16, 2008 for the issuance of a Development Permit at 500 Corfield Street be received;
AND THAT a development permit be issued to Corfield Glades Development Limited, to permit 58 townhouse units, 2 indoor recreation units and overall site improvements on Lots 30 and 31, Block 1438, Nanoose District, Plan VIP66125 (500 Corfield Street);
AND THAT where the Qualified Environmental Professional's (QEP) report dated April 10, 2008, prepared by Toth and Associates, describes an area designated as Streamside Protection and Enhancement Area (SPEA), that development activities within the SPEA shall be conducted in accordance with the QEP's assessment report;
AND THAT a landscaping bond in the amount of $264,212.50 be received prior to the issuance of the permit;
AND FURTHER THAT proof of lot consolidation be received prior to the issuance of the permit.

(3) Manager of Current Planning - Application for a Development Permit [352 Hirst Avenue]
The City has received a development permit application from Joel McDaniel of Carel Properties Ltd. for the above noted property to facilitate the construction of a 3 storey, 18 unit residential apartment building and associated landscaping. The property is located within Development Permit Area No. 4 - Multiple Family Area - Central, as designated within the Official Community Plan (OCP). The development permit designation is under the Form and Character category.

Recommendation: THAT the report from the Manager of Current Planning dated July 17, 2008 for the issuance of a Development Permit at 352 Hirst Avenue be received;
AND THAT a development permit be issued to Carel Properties Ltd., to facilitate the overall site plan and construction of a three storey, 18 unit apartment building on Lot 5, District Lot 14, Nanoose District, Plan 5797 (352 Hirst Avenue) with the following variances:

• Relaxation of the required number of off-street parking stalls from 1.5 stalls per dwelling unit (27 stalls) to 1 stall per dwelling unit (18 stalls);
• Relaxation of the front yard setback from 6.0 metres to 4.0 metres; and,
• Relaxation of the outdoor recreation space requirement from 396 m2 to 214 m2.
AND THAT an amendment to Development Permit No. 07-07 be issued to Carel Properties Ltd., to facilitate the inclusion of additional landscape screening on Lot B, District Lot 14, Nanoose District, Plan 5797 (344 Hirst Avenue);
AND FURTHER THAT a landscaping bond in the amount of $46,770.49 be received prior to the issuance of the permit.

(4) Manager of Current Planning - Zoning Bylaw Text Amendment to Permit Miniature Golf Course Use in the Resort Area Tourist Accommodation RA 2A Zone
A review of the Resort Area Tourist Accommodation RA-2A zone has revealed that current wording does not permit miniature golf course use, a use that was intended to be included within the zoning designation.

Recommendation: THAT the report from the Manager of Current Planning dated July 17, 2008, entitled "Zoning Bylaw Text Amendment to Permit Miniature Golf Course Use in the Resort Area Tourist Accommodation RA 2A Zone" be received;
AND THAT a zoning text amendment bylaw be drafted to add miniature golf course as a permitted use to the Resort Area Tourist Accommodation RA-2A zone and that the bylaw be advanced for reading consideration.

(5) Director of Community Planning - Information Regarding Zoning Amendment Bylaw for Carriage Houses
Director of Community Planning - Information Regarding Zoning Amendment Bylaw for Carriage Houses - ADDENDUM
Staff has responded to Council's resolution to prepare a zoning amendment to accommodate carriage houses. This report provides information regarding the assumptions that were made to draft the Bylaw.

Recommendation: THAT the report from the Director of Community Planning dated July 8, 2008 pertaining to information regarding a zoning amendment bylaw for carriage houses be received;
AND THAT the addendum report from the Director of Community Planning dated July 28, 2008 pertaining to additional information regarding a zoning amendment bylaw for carriage houses be received;
AND FURTHER THAT the "Zoning and Development Amendment Bylaw, 2008, No. 2000.69" be advanced for reading consideration.

(6) Director of Community Planning - Consideration of How to Amend All Existing Multiple Family Zoning Categories to Include a Requirement for Affordable Housing in all Future Developments
Council has requested that Staff identify a method of ensuring that there is affordable housing included in all multiple family developments and in situations where the multiple family zoning is already in place. The legislative mechanism to do this is through the bonus provision set out in Section 904 of the Local Government Act. Right now the City does have bonus provisions in its multiple family zones, but this is not often taken advantage of by developers. To make this effective it is necessary to adjust the base density provisions and to add a bonus provision to other zones which permit multiple family as well.

Recommendation: THAT the report of the Director of Community Planning dated July 15, 2008 for consideration of how to amend all existing multiple family zoning categories to include a requirement for affordable housing in all future developments be received;
AND THAT the report be referred back to staff for further information to be received by no later than mid-September.

(7) Director of Administrative Services - Co-Ed Ortho Softball Beer Garden Event Application
Under the provisions of the City's Special Events Policy organizations proposing to hold an event on municipal property, streets or parks are required to apply for a special events permit. All events covered in the policy must be approved by Council and event organizers must fulfill the requirements outlined in the policy.

Recommendation: THAT the report from the Director of Administrative Services dated July 18, 2008 entitled "Co-Ed Ortho Softball Beer Garden Event Application" be received;
AND THAT the Co-Ed Ortho Softball League be permitted to conduct a beer garden on August 30, 31 and September 1, 2008, between the hours of noon and 6:00 p.m. in the Community Park Lacrosse Box as outlined on the map attached to the report from the Director of Administrative Services dated July 18, 2008 entitled "Co-Ed Ortho Softball Beer Garden Event Application";
AND THAT the approval be granted on condition that the organizers ensure that any temporary food concessions associated with the event are in compliance with Community Park Food Concessions Policy No. 3.18;
AND FURTHER THAT the approval be granted on condition that the organizers adhere to the signed Terms and Conditions form dated July 9, 2008 attached to the report from the Director of Administrative Services dated July 18, 2008 entitled "Co-Ed Ortho Softball Beer Garden Event Application".

(8) Director of Administrative Services - Parksville & District 25th Annual SOS Bikers Toy Run
Under the provisions of the City's Special Events Policy organizations proposing to hold an event on municipal property, streets or parks are required to apply for a special events permit. All events covered in the policy must be approved by Council and event organizers must fulfill the requirements outlined in the policy.

Recommendation: THAT the report from the Director of Administrative Services dated July 18, 2008 entitled "Parksville & District 25th Annual SOS Bikers Toy Run" be received;
AND THAT the SOS be permitted to hold the Parksville & District 25th Annual SOS Bikers Toy Run Event on Sunday, September 21, 2008 between the hours of 9:00 a.m. and 3:00 p.m., utilizing the picnic shelter, parking areas of the Community Park as indicated on the map attached to Park Use Application Form (1) with the motorcycles following a designated route through City streets as indicated on the map attached to Event Application Form (1B) which are attached to the report from the Director of Administrative Services dated July 18, 2008 entitled "Parksville & District 25th Annual SOS Bikers Toy Run";
AND THAT the approval be granted on condition that the organizers adhere to the signed Terms and Conditions form dated July 14, 2008 attached to the report from the Director of Administrative Services dated July 18, 2008 entitled "Parksville & District 25th Annual SOS Bikers Toy Run".

(9) Bard to Broadway Theatre Society - Signage Request
The Bard to Broadway Theatre Society has requested permission to place signage on the City-owned property located at 140 Jensen Avenue and adjacent to the PCCC in order to advertise the Society's productions. The signage is permitted under the provisions of the Sign Regulation Bylaw, 1997, No. 1276.

Recommendation: THAT the Bard to Broadway Theatre Society be permitted to place special events signage under the Sign Regulation Bylaw, 1997, No. 1276, advertising the Bard to Broadway productions, on the City-owned property located at 140 Jensen Avenue and on the City-owned park property located between 100 Jensen Avenue and 225 Corfield at the McCarter Street/Jensen Avenue intersection;
AND THAT staff be instructed to prepare a letter of understanding with the Bard to Broadway Theatre Society outlining the conditions of the placement of the signage under the Sign Regulation Bylaw, 1997, No. 1276;
AND FURTHER THAT the Mayor and Corporate Officer be authorized to sign the letter of understanding on behalf of the City of Parksville with the Bard to Broadway Theatre Society regarding the placement of the signage.

b) Fire Chief - UBCM 2008 Emergency Planning Grant Program - Pages 14 to 16
This memo concerns the application for a grant to allow for a review of the City of Parksville Emergency Plan by first understanding what hazards currently affect the City.

Recommendation: THAT the report from the Fire Chief dated July 29, 2008 regarding UBCM 2008 Emergency Planning Grant Program be received;
AND THAT Council direct staff to make application to the UBCM for the 2008 Emergency Planning Grant Program in an amount not to exceed $5,000.00 to be used for the purpose of developing a Hazard Risk Vulnerability Analysis;
AND FURTHER THAT a budget be developed and brought forward for the 2009 budget deliberations to cover the City of Parksville in-kind contributions that may be incurred.

c) Manager of Current Planning - Consideration of Temporary Change to the Liquor Licence for the Curling Club [193 Island Highway East] - Pages 17 to 26
The terms of the Liquor Primary Club licence makes it necessary for the Curling Club (which is located in the Community Park) to apply for temporary changes to their licence to accommodate bonspiels and special events.

Recommendation: THAT Council advise the Liquor Control and Licensing Branch that Council has no objection to the application for temporary expansion of the licensed area and change of hours for the Parksville Curling Club, for the arena building on Parcel B, except Plan 29279 and VIP52582 Parcel B DD349031 (193 Island Highway East).

d) Chief Administrative Officer - Downtown Revitalization Logo - Pages 27 to 32
Included as part of the Downtown Revitalization Strategy was the development of a Parksville Downtown Logo. As indicated in the request from the Downtown Parksville Business Association, they have adopted this logo and have been using it for both the identification of their association as well as on the banners, and other street furnishings they have contributed for installation in the downtown core. The Parksville Downtown Business Association is now asking for formal permission to use the logo on all their communication materials.

Recommendation: THAT the Parksville Downtown Business Association be granted permission to use the Parksville Downtown Revitalization Logo for their communication and other promotional initiatives.

e) Director of Administration - Special Event Application - Movie Night - Community Park - Pages 33 to 37
Under the provisions of the City's Special Events Policy organizations proposing to hold an event on municipal property, streets or parks are required to apply for a special events permit. All events covered in the policy must be approved by Council and event organizers must fulfill the requirements outlined in the policy.

Recommendation: THAT Alliance West Sports & Entertainment be granted permission to hold the Thrifty Foods Great Outdoor Film Festival on the sports fields located in the Parksville Community Park on Tuesday, August 19,
AND THAT the approval be granted on condition that the organizers adhere to the signed Terms and Conditions form dated July 29, 2008 attached to the report from the Director of Administrative Services dated July 29, 2008 entitled "Special Event Application - Movie Night - Community Park".

a) "Consolidation Authorization Bylaw, 2008, No. 1447"
Authorizes the corporate officer to consolidate one or more of the bylaws of the City.

(i) Recommendation: THAT "Consolidation Authorization Bylaw, 2008, No. 1447" be adopted

b) "Zoning and Development Text Amendment Bylaw, 2008, No. 2000.69" - Pages 38 to 41
Text amendment to amend single family residential (RS-1) Zone to add Carriage Houses

(i) Recommendation: THAT "Zoning and Development Text Amendment Bylaw, 2008, No. 2000.69" be read a first time.

(ii) Recommendation: THAT "Zoning and Development Text Amendment Bylaw, 2008, No. 2000.69" be read a second time.

c) "Zoning and Development Text Amendment Bylaw, 2008, No. 2000.70" - Page 42
Text amendment to amend the Resort Area Tourist Accommodation (RA-2A) Zone to add Miniature Golf Course

(i) Recommendation: THAT "Zoning and Development Text Amendment Bylaw, 2008, No. 2000.70" be read a first time.

(ii) Recommendation: THAT "Zoning and Development Text Amendment Bylaw, 2008, No. 2000.70" be read a second time.

11. NOTICE OF MOTION

a) Councillor L. Lefebvre - Kitty Larner to the Council of Senior Citizens Organizations of BC Conference - From July 21, 2008 Regular Meeting of Council

Recommendation: THAT the City of Parksville send Kitty Larner of the Parksville Seniors' Centre as the City's representative to the Council of Senior Citizens' Organizations of BC Conference on Seniors Health, Housing and Income in a Global Age-Friendly Community to be held September 15th and 16th in Richmond;
AND THAT $700 to cover registration, accommodation and travel expenses be provided from Council Contingency.

13. ADJOURNMENT