• August 18 Full Agenda Package - Part 1 - Pages 1 to 20
• August 18 Full Agenda Package - Part 2 - Pages 21 to 46

1. ADOPTION OF MINUTES

a) of the special meeting of Council held August 6, 2008 - Page 1

Recommendation: THAT the minutes of the special meeting of Council held August 6, 2008 be adopted.

b) of the regular meeting of Council held August 6, 2008 - Pages 2 to 8

Recommendation: THAT the minutes of the regular meeting of Council held August 6, 2008 be adopted.

3. PRESENTATIONS

4. DELEGATIONS

a) Ken Henderson - Park Island Properties - Development Variance Permit Application

6. CORRESPONDENCE

7. DISCUSSION RELATED TO DELEGATIONS OR CORRESPONDENCE

8. REPORTS

a) Committee of the Whole - August 11, 2008 - Pages 9 to 10

(1) Manager of Budgets and Special Projects - Water Rate Structure and Rate Review
In order to conserve our water resources, the City of Parksville is reviewing its rates to implement fair and equitable charges that encourages water conservation but meets the financial needs of the City's Water Utility fund. Staff has reviewed a number of block rate billing models with progressively increasing rates using City of Parksville historical consumptions. These models have worked well for single family residential properties but have proven very inequitable when applied to multi-family, institutional and commercial properties. Staff now has determined that a more complex model with separate rate structures for each of at least these four classes of properties will be necessary. Staff would like to have more time to research the concerns more thoroughly so that a new rate structure will promote conservation and is equitable for everyone.

Recommendation: THAT the report dated August 1, 2008 from the Manager of Budgets and Special Projects regarding the Water Rate Structure and Water rate review be received for information.

(2) Director of Finance - Fees and Charges Update
Many of the City's fees and charges are set out in various City bylaws. These fees are periodically updated if a fee is determined to be too low for the level of service supplied. Several fees charged by the Finance department and RCMP have been determined to be too low and require adjusting.

Recommendation: THAT staff be instructed to prepare the appropriate amendments to Fees and Charges Bylaw, 2006, No. 1421 and the Dog Licence and Pound Bylaw, 1997, No. 1284 to reflect the fee increases outlined in Schedules B, C and E attached to the report from the Director of Finance entitled Fees and Charges Update dated July 28, 2008;
AND THAT the amending bylaws be forwarded to Council for reading consideration.

(3) Planner - Resignation of Advisory Design Panel Member and Consideration of the Appointment of New Panel Member
One Advisory Design Panel member has tendered their resignation and a replacement is needed.

Recommendation: THAT Ruben Galdames be appointed to the Advisory Design Panel for the remainder of the current term of Council;
AND THAT Michael Chriss be thanked for his valuable services rendered during his term of office as a member of the Advisory Design Panel.

(4) Director of Community Planning - Consideration of Amendment to RS-1 and RS-3 Zone to Make the Bonus Provision for Affordable Housing More Effective
Council has discussed finding a method to ensure that "already zoned" multiple family sites contain affordable housing. Staff has done a draft amendment to both the RS-2 and RS-3 Zone to illustrate how this may be accomplished.

Recommendation: THAT Staff amend the base densities of the RS-2 and RS-3 Zones by 50%;
AND THAT Staff amend the percentage of affordable units necessary to obtain the bonus provision for RS-2 to 5%;
AND FURTHER THAT Staff amend the percentage of affordable units necessary to obtain the bonus provision for RS-3 to 10%.

(5) Chief Administrative Officer - Lease Agreement [183 McVickers Street]
The building at 183 McVickers Street was purchased by the City in 2006 and is currently not being used. Two groups have expressed an interest in renting the building for a one year term, which will allow the City time to finalize the subdivision process so that the building can be sold.

Recommendation: That the Mayor and Director of Administrative Services be authorized to execute the Lease Agreement, on behalf of the City, with German Ju Jutsu Systems and Family Resource Association, for the property legally described as East Half of Lot 11, District Lot 4 Nanoose District Plan 6725 (183 McVickers Street) for the period September 1, 2008 to and including August 31, 2009 at an annual rent of six thousand ($6,000.00) dollars.

(6) Director of Administrative Services - Lease Agreement Renewal with Parksville Chrysler Ltd.
Renewal of a lease agreement with Parksville Chrysler Ltd. for an area of land abutting the south boundary of their property. Lease was originally entered into in 1998. Lease renewal would run until 2013.

Recommendation: THAT the Mayor and Director of Administrative Services be authorized to execute the Lease Agreement, on behalf of the City, with Parksville Chrysler Ltd. for a 33 ft. x 198.8 ft. portion of the unopened roadway abutting the south property line of Lot A, District Lot 3, Nanoose District, Plan VIP73833 (230 Shelly Road) for the period September 1, 2008 to and including August 31, 2013 with an option to renew for a further term.

b) Building Inspector - Summary of Permit Types July 2008 - Page 11

Recommendation: THAT the Building Inspector's Summary of Permit Type report for July 2008 showing a cumulative year to date value of $11,715,258.00, be received.

c) Fire Chief - Monthly Incident and Inspection Reports July 2008 - Pages 12 to 13

Recommendation: THAT the Fire Chief's Summary of Incident Type report for July 2008 showing a total of 46 calls and the monthly Inspection Report for July 2008 showing 28 inspections, be received.

e) Director of Community Planning - Development Variance Permit Application - Park Island Properties Ltd. - 280 Island Highway East - Pages 14 to 21
A proposed expansion of the Thrifty Foods store and construction of another building in the same complex trigger the City's Works and Services Bylaw requirements. The developer is seeking a relaxation from some of the perceived requirements. Sufficient information has not been provided to allow for an identification of what those works would be.

Recommendation: THAT the report dated July 31, 2008 from the Director of Community Planning for the issuance of a Development Variance Permit at 280 Island Highway East and 182, 174 and 160 Corfield Street be received;
AND THAT the Development Variance Permit to Park Island Properties Ltd., to permit the removal of all engineering requirements relating to the Island Highway and Bagshaw Street to permit the expansion of the Thrifty Foods store, a new retail outlet with 3 residential dwellings on the second floor on Lot A, District Lot 4, Nanoose District, Plan VIP76612, Lot 1 and 2, District Lot 4, Nanoose District, Plan 32401 and Lot 1, District Lot 4, Nanoose District, Plan VIP75740 (280 Island Highway East and 182, 174 and 160 Corfield Street), be denied.

f) Director of Engineering and Operations - Canada-British Columbia Building Canada Fund - Application for Moilliet Street Upgrade - Pages 22 to 24

Recommendation: THAT the report from the Director of Engineering and Operations dated August 13, 2008 entitled "Canada-British Columbia Building Canada Fund Application for Moilliet Street Upgrade", be received;
AND THAT staff apply for funding under the Canada - British Columbia Building Canada Program;
AND THAT the 2009 Moilliet Street Upgrade Project is the City's priority project under Canada - British Columbia Building Canada Program, is confirmed;
AND FURTHER THAT the City include the estimated project cost, in the amount of $2.62 million in the 2009- 2013 Financial Plan.

g) Accountant - Review of Computer Loans Policy No. 7.2 - Pages 25 to 31
Changes are required to bring Staff Purchase of Home Computer Systems Policy No. 7.2 into compliance with the Canada Revenue Agency rules for taxable benefits.

Recommendation: THAT the report from the Accounting dated July 29, 2008 regarding the review of Computer Loans Policy No. 7.2, be received;
AND THAT "Staff Purchase of Home Computer Systems No. 7.2" be amended:

a) to include an interest rate that is equal to the rate prescribed by Canada Revenue Agency for such loans; and
b) limit the number of computer loans to one per employee at any one time.

effective July 29, 2008.

a) "Dog Licence and Pound Amendment Bylaw, 2008, No. 1284.1" - Page 32
Amendment to licence fees.
(i) Recommendation: THAT "City of Parksville Dog Licence and Pound Amendment Bylaw, 2008, No. 1284.1" be read a first time.

(ii) Recommendation: THAT "City of Parksville Dog Licence and Pound Amendment Bylaw, 2008, No. 1284.1" be read a second and third time.

b) "Fees and Charges Amendment Bylaw, 2008, No. 1421.1" - Pages 33 to 36
To amend Finance, Engineering and Operations and Police Services fees.

(i) Recommendation: THAT "Fees and Charges Amendment Bylaw, 2008, No. 1421.1" be read a first time.

(ii) Recommendation: THAT "Fees and Charges Amendment Bylaw, 2008, No. 1421.1" be read a second and third time.

c) "Repealing Bylaw, 2008, No. 1450" - Page 37
Repeal the Advisory Design Panel Bylaw that has been replaced with Terms of Reference

(i) Recommendation: THAT "Repealing Bylaw, 2008, No. 1450" be read a first time.

(ii) Recommendation: THAT "Repealing Bylaw, 2008, No. 1450" be read a second and third time.

d) " Five Year Financial Plan Bylaw, 2009 - 2013, No. 1451" - Pages 38 to 46

(i) Recommendation: THAT "Five Year Financial Plan Bylaw, 2009 - 2013, No. 1451" be read a first time.

(ii) Recommendation: THAT "Five Year Financial Plan Bylaw, 2009 - 2013, No. 1451" be read a second and third time.

11. NOTICE OF MOTION

12. SPECIAL BUSINESS (Closed/In Camera)

13. ADJOURNMENT