• June 9 Full Agenda Package - Part 1 - Pages 1 to 27
• June 9 Full Agenda Package - Part 2 - Pages 28 to 59
• June 9 Full Agenda Package - Part 3 - Pages 60 to 84
• June 9 Full Agenda Package - Part 4 - Pages 85 to 111

1. ADOPTION OF MINUTES

a) of the May 22, 2008 minutes of the Special Committee of the Whole meeting - Page 1

b) of the May 26, 2008 minutes of the Committee of the Whole meeting - Pages 2 to 4

a) Mike Bourcier - BASE Program- Integrated Health Network - Update on the BASE Program - Page 5

b) Michele Deakin - Mid-Vancouver Island Habitat Enhancement Society - ALR Follow-Up - Page 6

4. DISCUSSION RELATED TO DELEGATIONS OR CORRESPONDENCE

5. STAFF PRESENTATIONS

a) Manager of Budgets and Special Projects - Development Cost Charge (DCC) Program Revisions - Pages 7 to 41
At the Committee of the Whole meeting on May 26, 2008, Council requested staff to provide clarification on the changes to the DCC program and rates recommended subsequent to the public consultation process. Staff recommends that the DCC funding for 14 of the 63 projects included in the DCC capital program be changed. The changes reflect generally accepted 'best practices' where the DCC funds are used to fund infrastructure needs required to accommodate community growth. The proposed changes would result in a net reduction in proposed DCC rates, as compared to the rates proposed in January 2008, of $1,682.26 for a single family residential unit. Increased funding amounts of $856,910 will be required from the General Revenue and the Utility funds over the 20 year program due to the decrease in rates.

Recommendation: THAT Council direct staff to prepare the relevant bylaws to revise the DCC program, for Council consideration, based on the DCC program presented to Council in January 2008, and the revisions presented in the report from the Manager of Budgets and Special Projects dated June 4, 2008 entitled "Development Cost Charge (DCC) Program Revisions".

b) Director of Finance - 2007 Statement of Financial Information - Pages 42 to 67
The municipality is required to prepare, by June 30, a Statement of Financial Information (SOFI) for the prior year under the Financial Information Act. The required statements and schedules have been prepared in accordance with the Act and are attached to the report as the SOFI package must be approved by Council.

Recommendation: THAT Council approve the Statement of Financial Information for the Year Ended December 31, 2007.

c) Planner - Development Permit Application (103, 105, 111 & 125 McMillan Street) - Pages 68 to 87
This is an application for a development permit to construct a 4-storey, 71-unit apartment building with overall site improvement. The subject property is within Development Permit Area No. 4 - Multiple Family Area, Central. The development permit designation is under the 'Form and Character' category. The site is located along the West side of the intersection of McMillan Street and the Harrison Avenue.

Recommendation: THAT a development permit be issued to 0799424 B.C. LTD., INC. NO. BC0799424 to permit a 71 unit apartment type building with requested variances which include a relaxation from 6.0 metres to 4.78 metres for a roof overhang of 1.22 metres and lot line relaxation from 6.0 metres to 0.0 metres for an entry canopy at the primary building entry at McMillan and Harrison and implementation of the overall site plan on Lots 3, 4, and 2, District Lot 89, Nanoose District, Plan 6265 and Lot 1, District Lot 89, Nanoose District, Plan 5232 and That Part of Parcel G (DD1582ON), District Lot 89, Nanoose District, shown outlined in Red on Plan 801-R (103, 105, 111 and 125 McMillan Street) subject to:


(a) A landscaping bond in the amount of $108,700.00 be received prior to the issuance of the permit.

d) Director of Community Planning - Quarterly Report (verbal)
For July, August and September 2008

e) Manager of Engineering - 2008 Supply of Asphalt Services - Pages 88 to 90
Project includes road patching in various locations and road rehabilitation projects along Highway 19A, Sutherland Crescent and Despard Avenue between Craig and Corfield Streets.

Recommendation: THAT the tender for the "2008 Supply of Asphalt Services", in the amount of $937,020.00 (including GST), be awarded to Haylock Bros. Paving Ltd.

f) Manager of Engineering - McCarter Street & Stanford Avenue West Road & Watermain Improvements - Pages 91 to 93
Project includes replacing watermain along Stanford Avenue from Craig to McCarter Streets; installing curb, gutter and sidewalks along the south and east frontages of the Lawn Bowling Club on Stanford and relocating the crosswalk to McCarter and Stanford.

Recommendation: THAT the tender for the "McCarter Street & Stanford Avenue West, Road & Watermain Improvements", in the amount of $251,893.25 (including GST), be awarded to Windley Contracting Ltd.;
AND THAT staff amend the 2008 Financial Plan to reflect the actual cost of the works for the "McCarter Street & Stanford Avenue West, Road & Watermain Improvements" capital project.

g) Director of Administrative Services - Special Events Applications - Pages 94 to 111
Under the provisions of the City's Special Events Policy organizations proposing to hold an event on municipal property, streets or parks are required to apply for a special events permit. All events covered in the policy must be approved by Council and event organizers must fulfill the requirements outlined in the policy.

Recommendation: THAT the following organizations be permitted use of the identified areas of the Community Park for special events during the specified times and in the areas outlined in the application forms attached to the report from the Director of Administrative Services dated May 27, 2008 entitled "2008 Special Events Applications":


PGOSA Seniors Outdoor Volleyball on Tuesday and Thursday evenings in June, July & August, 2008; and
Nanaimo Sport and Social Club Beach Soccer Tournament on July 19 & 20, 2008;

AND THAT the following organizations be granted use of the Gazebo and grass area in Foster Park:

Sunrise Preschool for a Preschool Graduation on June 20, 2008 from 5:00 p.m. to 7:00 p.m.; and
Little Promises Childcare for a Preschool Picnic on June 26, 2008 from 5:00 p.m. to 8:00 p.m. including a pony ride with Tiger Lily Farms from 6:00 p.m. to 7:30 p.m.;

AND THAT the Home Hardware be granted use of the parking spaces on the Alberni Highway (HWY 4A) next to the CIBC and partial use of the sidewalk and overhang in front of the Home Hardware building for the Cooking Ladies "On the Road" on June 30, 2008 from 10 a.m. to 3 p.m.;
AND FURTHER THAT the approval for each event be granted on condition that the organizers adhere to their signed Terms and Conditions forms attached to the report from the Director of Administrative Services dated May 27, 2008 entitled "2008 Special Events Applications".

7. ADJOURNMENT