• May 12 Full Agenda Package - Part 1 - Pages 1 to 27
• May 12 Full Agenda Package - Part 2 - Pages 28 to 58
• May 12 Full Agenda Package - Part 3 - Pages 59 to 86

1. ADOPTION OF MINUTES

a) of the April 28, 2008 minutes of the Committee of the Whole meeting - Pages 1 to 4

3. CORRESPONDENCE

a) Colin Stewart - Staples McDannold Stewart - Legal Opinion - Storage of Fireworks and Explosives in Residential Zones - Pages 5 to 6

Recommendation: THAT the correspondence from Staples McDannold Stewart, dated May 6, 2008, regarding the storage of fireworks and explosives in residential zones, be received for information.

b) Russell Stubbs & Kenneth Henderson - Park Island Properties Ltd - Development Permit Application, Engineering Review - Page 7

Recommendation: THAT the correspondence from Park Island Properties Ltd., dated May 5, 2008, regarding the development permit application for the Thrifty Foods Store expansion, be received for information.

5. STAFF PRESENTATIONS

a) Director of Administrative Services - 2008 Special Events Application - Pages 8 to 13
Under the provisions of the City's Special Events Policy organizations proposing to hold an event on municipal property, streets or parks are required to apply for a special events permit. All events covered in the policy must be approved by Council and event organizers must fulfill the requirements outlined in the policy.

Recommendation: THAT Oceanside Outdoor Sport be granted use of the beach volley ball courts on the west side of the road, and the surrounding lawns in the Community Park, to hold volleyball league and tournament events on the dates and during the times indicated on Schedule 1 attached to the Park Use Application Form dated April 29, 2008;
AND THAT the approval be granted on condition that the organizers adhere to the signed Terms and Conditions form dated April 29, 2008 attached to the report from the Director of Administrative Services dated May 5, 2008 entitled "2008 Special Events Applications".

b) Director of Administrative Services - Municipal Ticket Information Bylaw No. 1444 - Pages 14 to 36
The City's Municipal Ticket Information Bylaw (MTI) bylaw has become outdated because of additions or amendments to the City's regulatory bylaws. It needs to be updated in order to provide staff and the RCMP with the ability to issue tickets for bylaw offences related to our current regulatory bylaws.

Recommendation: THAT the report dated May 6, 2008 from the Director of Administrative Services entitled "Municipal Ticket Information Bylaw No. 1444" be received for information.
AND THAT "Municipal Ticket Information Bylaw, 2008, No. 1444" be advanced for reading consideration.

c) Chief Administrative Officer - Employee Code of Conduct - Pages 37 to 66
This is to reintroduce to Council the Employee Code of Conduct. Significant consultation has occurred between management staff and the union.

Recommendation: THAT the revised Policy No. 7.16 "Employee Code of Conduct" as attached to the report from the Chief Administrative Officer, dated May 7, 2008 entitled "Employee Code of Conduct", be approved.

d) Chief Administrative Officer - Lease Agreement with the Parksville Lawn Bowling Club - Pages 67 to 86
Renewal of the lease for the land occupied by the Parksville Lawn Bowling Club.

Recommendation: THAT the proposed draft 2008 - 2013 Parksville Lawn Bowling Club Lease for Lot 1, District Lot 13, Nanoose District, Plan VIP 71491 (149 E. Stanford Avenue) for the period September 1, 2008 and ending August 31, 2013 as attached to the April 29, 2008 memo to Council from the Chief Administrative Officer titled "Lease Agreement with the Parksville Lawn Bowling Club" be amended to exclude section 17.8 and that section 17.7 be amended to remove the proposed change to "may" from "will";
AND THAT the Mayor and Clerk be authorized to sign the 2008 - 2013 Parksville Lawn Bowling Club Lease for lot 1, District Lot 13, Nanoose District, Plan VIP 71491 (149 E. Stanford Avenue) for the period September 1, 2008 and ending August 31, 2013 as amended.

7. ADJOURNMENT