• April 7 Full Agenda Package - Part 1 - Pages 1 to 25
• April 7 Full Agenda Package - Part 2 - Pages 26 to 59

1. ADOPTION OF MINUTES

a) of the regular meeting of Council held March 17, 2008 - Pages 1 to 6

Recommendation: That the minutes of the regular meeting of Council held March 17, 2008 be adopted.

3. PRESENTATIONS

4. DELEGATIONS

5. UNFINISHED BUSINESS

6. CORRESPONDENCE

7. DISCUSSION RELATED TO DELEGATIONS OR CORRESPONDENCE

8. REPORTS

a) Committee of the Whole - March 26, 2008 - Pages 7 to 9

(1) Director of Engineering and Operations - Water Supply Agreement - Nanoose Water Connection
In 2002 the City of Parksville entered into an Agreement with the Regional District of Nanaimo (RDN) covering the conveyance of Arrowsmith Water Supply bulk water, through the City of Parksville river intake and water mains, to a connection to the Nanoose area of the RDN. The Agreement has lapsed and staff of the two jurisdictions has agreed to the terms of a proposed five year renewal of the same. The new Agreement is substantially the same as the original document. The only substantial change is to the limits on the maximum water supply rates to the RDN, based on current operating conditions. The RDN would continue to compensate the City for all costs associated with the use of City infrastructure. The Agreement is considered appropriate and consistent with the 'spirit' of the AWS Joint Venture, and staff recommends approval.

Recommendation: THAT the Mayor and Director of Administrative Services be authorized to execute, on behalf of the City of Parksville, the Water Supply Agreement for the Nanoose water service area with the Regional District of Nanaimo for the period May 1, 2008 to and including April 30, 2013, as attached to the report from the Director of Engineering and Operations dated March 13, 2008 entitled "Water Supply Agreement - Nanoose Water Connection".

(2) Planner - Issuance of Development Permit [371 Alberni Highway]
On December 11, 2007, the City received a Development Permit application from William Katerenchuk on behalf of the owners of the property. The applicant requests the issuance of a development permit to permit 26 townhouse units on the CD-21B Zoned portion (west side) of 371 Alberni Highway property with a requested variance to relax the front setback from 4.5 metres to 2.43 metres.
The subject property is within Development Permit Area No. 16 - COMPREHENSIVE DEVELOPMENT AREAS. The development permit designation is under the Form and Character, Protection of the Natural Environment, and Hazardous Conditions development categories. The site is at the North West corner of the intersection of Despard Avenue and the Alberni Highway.

Recommendation: THAT a Development Permit be issued to Oceanside Projects Ltd. to permit 26 townhouse units and associated site improvements on Lot 10, District Lot 14, Nanoose District, Plan 2536 except Plans 733 RW and VIP65392 (371 Alberni Highway);
AND THAT the Development Permit authorize a variance to reduce the front lot line setback from 4.5 metres to 2.43 metres to facilitate the siting of the building, subject to:

(a) A landscaping bond in the amount of $118,501.35 be received prior to the issuance of the permit

(3) Grant-In-Aid Select Committee - Spring 2008 Grant-In-Aid Applications
At the March 17, 2008 Council meeting, a resolution was passed to appoint a Grant-In-Aid Select Committee to be comprised of the Director of Administrative Services and two Councillors appointed by the Mayor. Councillors Lefebvre and Powell were appointed. The Select Committee was to review and recommend back to Council on the allocation of the $2,500.00 budgeted funds for the submissions received for the period ending February 29, 2008. Council is not obligated to allocate all or any of the budgeted funds.

Recommendation: THAT the Grant-In-Aid applications received for the period ending February 29, 2008 be approved and/or denied as follows:

Name of Organization	Requested	Approved/Denied
Ballenas Secondary Dry Grad Committee	500.0	250.00
District 69 Citizens on Patrol (Speed Watch)	670.00	400.00
District 69 Family Resource Association (FRA)	700.00	400.00
The Nature Trust of BC (Brant Festival)	1,000.00	250.00
Oceanside Community Arts Council	1,000.00	300.00
Parksville & District Association for Community Living	500.00	300.00
Parksville & District Historical Society	500.00	300.00
Parksville & District Musical Association	200.00	200.00
Vancouver Island Opera (formerly Oceanside Lyric Ensemble)	1,500.00	100.00
Total		$2,500.00

AND THAT $2,500.00 be allocated from the 2008 Grants-In-Aid budget.

(4) Director of Administrative Services - 2008 Special Events Applications

Recommendation: THAT the following organizations be permitted use of City property and roads for a special event at the specified time and on the road outlined in the application attached to the report from the Director of Administrative Services dated March 19, 2008 entitled "2008 Special Events Applications":

A.L.S. Society of BC - "Mid-Island Walk for A.L.S." on June 8, 2008 12:00 - 2:30 p.m. (From PCTC plaza; up Craig Street to Hamilton Avenue; left on Hamilton Avenue to Corfield Street; down Corfield Street to Stanford Avenue; right on Stanford Avenue to Shelly Road; left on Shelly Road to Island Highway; left on Island Highway to Craig Street; left on Craig Street returning to PCTC); Oceanside Hospice - "Hike for Hospice" on May 4, 2008 2:00 - 3:00 p.m. (Walking on Chattell Road to Greig Road and returning).
AND THAT the approval for each event be granted on condition that the organizers adhere to their signed Terms and Conditions forms attached to the report from the Director of Administrative Services dated March 19, 2008 entitled "2008 Special Events Applications".

(5) Chief Administrative Officer - Assignment of Shelly Park Centre Operating Agreement
Request by the Kinsmen Club of Parksville to assign their interest in the Shelly Park Operating Agreement between themselves and the City to the Bard to Broadway Theatre Society.

Recommendation: THAT Council consent to the request from the Kinsmen Club of Parksville that the Shelly Park Centre Operating Agreement between the City and the Kinsmen Club of Parksville for the period of January 1, 2007 to December 31, 2011 be assigned to the Bard to Broadway Theatre Society.

(6) Chief Administrative Officer - Renewal of Lease Agreement for the District 69 Arena
The lease agreement between the City of Parksville and the Regional District of Nanaimo for the District 69 Arena and associated property in the Community Park is up for renewal.
RDN and City staff has negotiated a new lease which has been approved by the RDN Board. The new lease continues the same relationship as previous versions with some minor changes in the City's favor clarifying allowed usage and obligations for restoration of the property at the end of the life of the building.

Recommendation: THAT the Mayor and Director of Administrative Services be authorized to execute the Lease Agreement between the City of Parksville and the Regional District of Nanaimo for a specified area of land within the Community Park to operate the former District 69 Ice Arena for a further five year term commencing on the 1st day of June 2008 and ending on the 31st day of May 2013.

(7) Councillor Lefebvre - Impact of Single Family Subdivisions - Urban Sprawl

Recommendation: THAT staff be requested to bring forward the report from the Director of Community Planning dated July 25, 2007 entitled "Consideration of Options to Reduce or Eliminate New Single Family Subdivisions" for Council's further consideration.

b) Manager of Operations - Parksville Community Park Shoreline Protection Tender Award - Pages 10 to 13
In November 2007 Council directed staff to proceed with the design and Construction of Shoreline Protection Works in the Parksville Community Park based on a 'Gravel Beach' approach. The required design works are complete and the works have been tendered. Staff is recommending the work be awarded to the low bidder, Windley Contracting Limited. The total project cost based on the low bid is within the budgeted amount of $400,000. It is also recommended the award be conditional on receiving written support from the Provincial Ministry of Environment and the Federal Department of Fisheries and Oceans.

Recommendation: THAT Council award the tender for "Parksville Community Park Beach Protection Project", in the amount of $300,217.45 (including GST) to Windley Contracting Ltd.;
AND THAT the award be contingent on final, unconditional approval of the project by the Ministry of Environment and Federal Department of Fisheries and Oceans.

c) Director of Administrative Services - Council Remuneration Review - Pages 14 to 17
Proposed increases in the remuneration paid to the Mayor and Council resulting from the review done by the Citizens Advisory Committee. Any increases have to be done by bylaw and will become effective January 1, 2009.

Recommendation: THAT the following recommendation from the Citizens Advisory Committee be approved:

THAT the annual remuneration paid to an individual Councillor be increased to $11,600 effective January 1, 2009; AND THAT the annual remuneration paid to the Mayor be increased to $28,300 effective January 1, 2009; AND THAT an annual adjustment equal to the Consumer Price Index increase be provided in 2010 and 2011; AND FURTHER THAT the remuneration be reviewed again in 3 years.
AND THAT the appropriate bylaw be forwarded to Council for reading consideration.

d) Director of Administrative Services - Fireworks Bylaw Amendment - Pages 18 to 21
To consider a recommendation from the Citizen's Advisory Committee for an amendment to the Fireworks Bylaw that would permit the storage of consumer fireworks only for the purpose of wholesaling to retailers and distributors located outside of Parksville.

Recommendation: THAT the following recommendation from the Citizen's Advisory Committee be approved:
"THAT 'City of Parksville Fireworks Regulation Bylaw, 2007, No. 1427', be amended to allow storage of fireworks for wholesale purposes, not to exceed a specified quantity as determined reasonable by the Parksville Fire Department";
AND THAT "Fireworks Bylaw, 2007, No. 1427.1" be advanced for reading consideration.

e) Chief Administrative Officer - Oceanside Tourism Association 2008 Fee for Services Agreement - Deferred from March 17, 2008 Regular Meeting of Council - Pages 22 to 31
• The issues are as outlined in the January 30 2008, Oceanside Tourism Association 2008 Fee for Service Agreement Memo from Fred Manson, Chief Administrative Officer to Her Worship the Mayor and Council.
• Council referred the issue back to staff at the February 18th Regular Council Meeting.
• Staff and the OTA Executive Director where able to come to a satisfactory compromise.
• The OTA Executive Director presented the new version to the OTA Board who rejected the compromise agreed to by staff and have again stated their request for Council "review" of their budget instead of "approval".

Recommendation: THAT the Mayor and Director of Administrative Services be authorized to execute the 2008 Fee for Service Agreement with the Oceanside Tourism Association as set out in Schedule "1" attached to the Chief Administrative Officer's report dated March 3, 2008 entitled "Oceanside Tourism Association 2008 Fee For Services Agreement".

f) Chief Administrative Officer - Employee Code of Conduct - Pages 32 to 59
This is to reintroduce to Council the Employee Code of Conduct. Significant consultation has occurred between management staff and the union and union employees since this subject was last presented to Council. With the exception of personal use of City equipment all concerns expressed by the union regarding the code have been addressed to the employees and unions satisfaction.

Recommendation: THAT the revised Policy No. 7.16 "Employee Code of Conduct" as attached to the report from the Chief Administrative Officer, dated March 28, 2008 entitled "Employee Code of Conduct", be approved.

a) "Zoning and Development Text Amendment Bylaw, 2008, No. 2000.60"
Text Amendment to RS-3 Zone to reduce the overall percentage of affordable housing units that trigger the density bonusing

(i) Recommendation: THAT "Zoning and Development Amendment Bylaw, 2008, No. 2000.60" be read a third time.

b) "Zoning and Development Amendment Bylaw, 2008, No. 2000.61"
352 Hirst Avenue - RS-1 to RS-3 (Carel Properties / R. B. Palmer & Associates)

(i) Recommendation: THAT "Zoning and Development Amendment Bylaw, 2008, No. 2000.61" be read a third time.

a) PITCH-IN CANADA - Request for Proclamation of PITCH-IN CANADA Week - April 21 - 27, 2008.

Mayor Herle proclaimed:

WHEREAS hundreds of thousands of Canadians show their concern for the environment and their communities each year by participating in PITCH-IN CANADA projects to: refuse, reuse, recycle and properly dispose of waste; clean up and rejuvenate local neighbourhoods, green spaces, ravines, waterways and illegal dump sites; restore habitats; and to establish composting and recycling projects;
AND WHEREAS PITCH-IN CANADA, a national, community-based, organization comprised of eco-action and community volunteers, believes that maintaining a quality environment and encouraging civic pride is everyone's responsibility;
AND WHEREAS PITCH-IN CANADA encourages voluntary action to: keep communities clean and beautiful and restore and maintain a healthy environment;
NOW THEREFORE, I, Sandy Herle, Mayor of the City of Parksville declare the week of April 21 - 27, 2008 as "PITCH-IN CANADA Week" in the City of Parksville and invite all citizens in our community to actively participate in PITCH-IN CANADA'S OPERATION: Clean Sweep!

a) Mayor Sandy Herle - Vancouver Island North Film Commission (INFilm) - From March 17, 2008 Regular Meeting of Council

Recommendation: THAT the City of Parksville contribute $5000 in funding to the Vancouver Island North Film Commission (INFilm);
AND THAT funding be provided from Council Contingency.

b) Mayor Sandy Herle - Volunteer Appreciation Night - From March 17, 2008 Regular Meeting of Council

Recommendation: THAT the Council of the City of Parksville host a Volunteer Appreciation Night on April 29 to recognize the volunteers in our community;
AND THAT the funding be provided from Council Contingency.

c) Mayor Sandy Herle - Dialysis - From March 17, 2008 Regular Meeting of Council

Recommendation: THAT the additional utility costs related to health issues such as home dialysis and treatment for kidney disease be investigated and a report be brought forward to Council outlining recommendations for assistance for these individuals.

13. ADJOURNMENT