• April 28 Full Agenda Package - Part 1 - Pages 1 to 30
• April 28 Full Agenda Package - Part 2 - Pages 31 to 65

1. ADOPTION OF MINUTES

a) of the April 14, 2008 minutes of the Committee of the Whole meeting - Pages 1 to 4

3. CORRESPONDENCE

4. STAFF PRESENTATIONS

a) Manager of Budgets & Special Projects - 2008-2012 Final Financial Plan - Pages 5 to 11
In January Council adopted the Provisional Financial Plan for 2008-2012. In order to incorporate the incomplete Capital projects from 2007 that need to be carried forward to 2008 and adjust our tax revenues once the final 2008 assessments are received, a Final Financial Plan for 2008-2012 was completed. The Final plan also picks up other miscellaneous changes that are required to the 2008-12 budgets that have arisen since the completion of the Provisional Budget.

**Mayor to ask for comments on the final 2008 budget from the public in attendance**

Recommendation: THAT Council direct staff to prepare for, Council's consideration, all relevant budget, property tax and other required bylaws for the 2008-2012 Financial Plan.

b) Director of Finance - New Requirements for Revenue Policy Disclosure - Pages 12 to 16
The provincial government has made changes to the Community Charter with respect to revenue policies and disclosure. The new requirements are in affect for the Final 2008-2012 Financial Plan and require explicit statements in that Financial Plan about the budgeted proportion of revenue to come from various revenue sources, the distribution of our property tax revenue among the property classes, and the City's policies around the use of permissive tax exemptions

Recommendation: THAT the information in Appendix A attached to the report from the Director of Finance dated April 22, 2008 entitled "New Requirements for Revenue Policy Disclosure" be incorporated into the 2008-2012 Final Financial Plan document.

c) Director of Finance - 2008 Quarterly Budget Update (verbal) - Pages 17 to 20
For the three months ended March 31, 2008

d) Fire Chief - Quarterly Report (verbal)
For April, May and June 2008

e) Director of Administrative Services - Burning Bylaw-Shelly Enterprises - Pages 21 to 31
While it is not possible under Provincial legislation for a municipality to put an entire ban on burning on land within the agricultural land reserve, it is possible to set restrictions on the burning. The current Outdoor Burning Bylaw is silent on the issue and should be amended to provide restrictions on this type of burning

Recommendation: THAT the letter from Shelly Enterprises Ltd. Received February 26, 2008 regarding the Burning Ban Bylaw be received;
AND THAT the report dated April 23, 2008 from the Director of Administrative Services entitled "Burning Bylaw - Shelly Enterprises" be received for information;
AND THAT staff be directed to prepare an amendment to the City of Parksville Outdoor Burning Bylaw, 2007, No. 1428 to set restrictions of the burning of agricultural waste on agricultural land, for Council's consideration.

f) Planner - Development Permit to Update Appearance of the Exterior of the McDonald's Restaurant in Parksville - Pages 32 to 42
On January 19, 2008, the City received a Development Permit application from McDonald's Restaurants of Canada for a permit to update the appearance of the exterior of McDonald's Restaurant at 310 Island Highway West. The subject property is within Development Permit Area No. 3 - ISLAND HIGHWAY - WEST. The development permit designation is under the Form and Character of the development category. The site is situated at the southwest corner of Island Highway 19A and Lombardy Street

Recommendation: THAT a Development Permit be issued to McDonalds Restaurants of Canada Ltd, to permit an update to the appearance of the exterior of McDonald's restaurant on Lot A, District Lot 89, Nanoose District, Plan 47679 [310 Island Highway West] subject to:

(a) A landscaping bond in the amount of $15,700.00 be received prior to the issuance of the permit.

g) Director of Community Planning - Zoning Bylaw Amendments - Pages 43 to 50
Consideration of several housekeeping amendments to the Zoning Bylaw.

Recommendation: THAT the report from the Director of Community Planning dated April 21, 2008 entitled "Zoning Bylaw Amendments" be received for information;
AND THAT Staff be requested to prepare, for Council's consideration, the necessary zoning text amendment bylaws to implement the following minor amendments to the Zoning Bylaw:

a. Permit residential care facilities in the C-3 (Downtown Commercial) Zone
b. Amendments to the lot size in the A-1 (Agricultural) Zone
c. Prohibit the storage of fireworks and explosives in residential Zones
d. Permit single family residential in the C-3 (Downtown Commercial) Zone and CS-1 (Highway Commercial) Zone
e. Amend setbacks for single family dwellings next to linear walkways.

h) Chief Administrative Officer - Consideration of Development Process Review Proposed By the Oceanside Development and Construction Association (ODCA) - Pages 51 to 53
In a letter dated June 3, 2007 the ODCA requested the opportunity to work with Council and staff to complete and fund an independent Development Process Review. Repeated attempts by staff to progress this issue by obtaining draft terms of reference relating to "development process" versus "operational resources" for such a review has failed. This initiative was originally proposed by the ODCA and they have now apparently withdrawn their offer due to time and funding constraints.

Recommendation: THAT Council direct staff to inform the ODCA that in view of their abandonment of their request for the development process review, the City will not be pursuing the issue any further.

i) Director of Administrative Services - Optional Changes to Election Procedures Bylaw - Pages 54 to 65
Recent changes to the election provisions in Provincial legislation include a number of optional changes including increasing the required number of nominators, website publishing of nomination documents and campaign financing disclosures, mail ballot voting and special voting opportunities. It is entirely up to each individual local government whether any, or all, of the changes are incorporated into their election bylaws.

Recommendation: THAT the issue of Optional Changes to the Election Procedures including increasing the required number of nominator, website publishing of nomination documents and campaign financing disclosure, mail ballot voting and special voting opportunities be referred to the Citizen's Advisory Committee for input and recommendations;
AND THAT the Committee's Assignment Terms of Reference for consideration of Optional Changes to the Election Procedures attached to the Director of Administrative Services report dated April 21, 2008 entitled "Optional Changes to Election Procedures Bylaw", be approved.

6. ADJOURNMENT