• April 21 Full Agenda Package - Part 1 - Pages 1 to 36
• April 21 Full Agenda Package - Part 2 - Pages 37 to 78

1. ADOPTION OF MINUTES

a) of the regular meeting of Council held April 7, 2008 - Pages 1 to 7

Recommendation: That the minutes of the regular meeting of Council held April 7, 2008 be adopted.

3. PRESENTATIONS

4. DELEGATIONS

a) Deborah Davenport & Lynda Colbeck - Building Learning Together - Update to Council about the second annual We Believe in Kids Festival - Page 8

b) Michelle Jones - Oceanside Development Construction Association - Development Process Review - Page 9

c) Michelle Jones - Oceanside Development Construction Association - Affordable Housing - Page 10

6. CORRESPONDENCE

a) Regional District of Nanaimo - Liquid Waste Management Planning Service Establishment Bylaw No. 1543 - Pages 11 to 13

Recommendation: THAT the Council of the City of Parksville consents to the adoption of "Liquid Waste Management Planning Service Establishment Bylaw No. 1543" and the Regional District be notified accordingly.

b) Oceanside Coalition for Strong Communities - Opposing petition of farm land being removed from the ALR - Pages 14 to 16

Recommendation: THAT the correspondence from Oceanside Coalition for Strong Communities, dated April 14, 2008, regarding agricultural land inside the City of Parksville and elsewhere be granted maximum protection for the future common good of all citizens, be received for information.

8. REPORTS

a) Committee of the Whole - April 14, 2008 - Pages 17 to 18

(1) Neil Malbon & Doug Backhouse - Alberni Pacific Railway/Island Corridor Foundation

Recommendation: THAT the City of Parksville send a letter of support to the Alberni Pacific Railway.

(2) Bud Shelly & Murray LePlante - Shelly Enterprises Ltd - removal of their lands from the ALR

Michele Deakin - Mid-Vancouver Island Habitat Enhancement Society - opposing the Shelly Farm being removed from the ALR

Recommendation: THAT the City of Parksville is not prepared to have agricultural land used for anything other than agricultural purposes and that the February 29, 2008 petition presented to Parksville City Council at the April 14, 2008 Committee of the Whole meeting by Bud Shelly of Shelly Enterprises Ltd., requesting that the City affect the necessary changes and studies required for the removal of agricultural land at 450 Stanford Avenue / 270 A Shelly Road from the agricultural land reserve be denied.

(3) Director of Community Planning - Consideration of Amendments to Secondary Suite Zoning Regulations
A process of reviewing the City's zoning with respect to secondary suites commenced in July, 2007. The focus of the review has been on the size limitation of 60 m2 and whether or not it should be increased and also on whether or not the owner occupancy requirement should be removed. Council referred this topic to the Advisory Planning Commission (APC), Citizen's Advisory Committee (CAC) and developers and investments for comment. The comments are now in for Council's consideration.

Recommendation: THAT the report from the Director of Community Planning dated March 6, 2008 entitled "Consideration of Amendments to Secondary Suite Zoning Regulations" be received;
AND THAT Staff be directed to advertise the current regulations so as to make it known that secondary suites are currently permitted on a wide spread basis and re-evaluate the impact of this in 12 months time.

Recommendation: THAT Staff be directed to prepare an amendment to the zoning bylaw to increase the maximum permissible size of a secondary suite from 60 square metres to 90 square metres.

(4) Director of Community Planning - Status of Affordable Housing Policy Strategy Initiatives
Staff is bringing forward an update regarding the many housing initiatives which are in progress. Each of the initiatives is itemized in the report, along with information about its current status.

Recommendation: THAT the report from the Director of Community Planning dated March 6, 2008 regarding the status of affordable housing policy strategy be received for information.

(5) Manager of Current Planning - Implementation of Watercourse Protection Development Permit Areas Consistent with the Riparian Areas Regulation
The Riparian Areas Regulation (RAR) requires the City to put in place regulations that establish protection of fish and fish habitat. This report details the implementation of these regulations.

Recommendation: THAT the report from the Manager of Current Planning dated April 3, 2008 entitled "Implementation of Watercourse Protection Development Permit Areas Consistent with the Riparian Areas Regulation" be received;
AND THAT Council direct Staff to commence the statutory process to amend the Official Community Plan for the inclusion of a watercourse protection development permit areas consistent with the provincial Riparian Areas Regulation.

(6) Planner - Taking Downtown Revitalization Plan Details from Concept to Specification
The goal of this report is to provide Council with information detail respecting the street fixture and furniture status of some aspects of the downtown revitalization report and also the plans for establishing these furniture and fixture items along the Alberni Highway.

Recommendation: THAT the report from the Planner dated April 8, 2008 regarding design development of downtown revitalization details be received for information.

(7) Director of Community Planning - Consideration of Options to Reduce or Eliminate New Single Family Subdivisions

Recommendation: THAT the report from the Director of Community Planning dated July 25, 2007 entitled "Consideration of Options to Reduce or Eliminate New Single Family Subdivisions", be referred to the Committee of the Whole on April 28, 2008.

b) Building Inspector - Summary of Permit Types March 2008 - Page 19

Recommendation: THAT the Building Inspector's Summary of Permit Type report for March 2008 showing a cumulative year to date value of $3,710,420, be received.

c) Fire Chief - Monthly Incident and Inspection Reports March 2008 - Pages 20 to 21

Recommendation: THAT the Fire Chief's Summary of Incident Type report for March 2008 showing a total of 37 calls and the monthly Inspection Report for March 2008 showing 12 inspections, be received

d) Director of Administrative Services - Reaffirm Vision & Mission Statements; Long Term Goals - Pages 22 to 28
The City's Vision, Mission and Corporate Values statements and long term goals were established by Council to provide guidelines for both current and future Councils and staff when setting budgets and identifying projects and priorities. Prior to budget preparation they need to be reviewed so as to provide direction to staff.

Recommendation: THAT the Vision Statement, Mission Statement, Corporate Values and Long Term Goals Statement attached to the report from the Director of Administrative Services dated April 16, 2008 entitled "Approval of Vision & Mission Statements and Long Term Goals" be reaffirm by Council as guidelines for the preparation of the 2009 budget.

e) Chief Administrative Officer - Consideration of Development Cost Charge (Dcc) Waiver for the Lions Supportive Living Development at 205 East Jensen - Pages 29 to 31
It is possible under the Local Government Act to exempt non profit rental housing from all or some of the applicable DCC's. Implementing a bylaw to do this on a general basis would provide certainty to the development community regarding Council's position regarding support for affordable housing. An appropriate percentage amount for a waiver would need to be established.

Recommendation: THAT if Council wishes to waive all or a portion of the DCC's that Staff be directed to prepare a bylaw, for Council's consideration, to waive the DCC's for the proposed Lions Supportive Living Development at 205 East Jensen at a rate to be determined by Council.

f) Chief Administrative Officer - Employee Code of Conduct - Pages 32 to 59
This is to reintroduce to Council the Employee Code of Conduct. Significant consultation has occurred between management staff and the union and union employees since this subject was last presented to Council.

Recommendation: THAT the revised Policy No. 7.16 "Employee Code of Conduct" as attached to the report from the Chief Administrative Officer, dated April 17, 2008 entitled "Employee Code of Conduct", be approved.

g) Director of Community Planning - Quarterly Report (verbal report)

h) Director of Administration - Quarterly Report (verbal report)

a) "Official Community Plan Amendment Bylaw, 2008, No. 1370.8" - Page 60
Affordable & Special Needs Housing - Text Amendment

(i) Recommendation: THAT "Official Community Plan Amendment Bylaw, 2008, No. 1370.8" be read a first time.

b) "Zoning and Development Amendment Bylaw, 2008, No. 2000.62" - Page 61
Definition of Affordable Housing - Text Amendment

(i) Recommendation: THAT "Zoning and Development Amendment Bylaw, 2008, No. 2000.61" be read a first time.

c) "Official Community Plan Amendment Bylaw, 2008, No. 1370.9" - Pages 62 to 73
Text Amendment - Development Permit Area No. 26 - Watercourse Protection

(i) Recommendation: THAT "Official Community Plan Amendment Bylaw, 2008, No. 1370.9" be read a first time.

d) "Fireworks Regulation Amendment Bylaw, 2008, No. 1427.1" - Page 74
Amendment to allow storage of fireworks for wholesale purposes in the City of Parksville

(i) Recommendation: THAT "Fireworks Regulation Amendment Bylaw, 2008, No. 1427.1" be read a first time.

(ii) Recommendation: THAT "Fireworks Regulation Amendment Bylaw, 2008, No. 1427.1" be read a second and third time.

e) "Council Remuneration and Expenses Bylaw, 2008, No. 1440" - Pages 75 to 78
To provide for Council remuneration and expenses

(i) Recommendation: THAT "Council Remuneration and Expenses Bylaw, 2008, No. 1440"be read a first time.

(ii) Recommendation: THAT "Council Remuneration and Expenses Bylaw, 2008, No. 1440"be read a second and third time.

a) Parksville Volunteer Fire Department - Request for Proclamation of Emergency Preparedness Week - May 4 to 10, 2008

WHEREAS Emergency Preparedness Week is designed to increase public awareness of the risks, planning and preparations that are necessary for any type of emergency. This is accomplished through the common and collaborative efforts of governments and other organizations of the emergency preparedness community;
AND WHEREAS While the City and Emergency Preparedness Committee is doing everything it can to prepare for disaster, residents also have an important role to play in ensuring their own safety during an emergency;
AND WHEREAS Emergency Preparedness is a shared responsibility and each of us can reduce the risk we face by better understanding what could happen and learning how to better prepare ourselves, our families and our community;
AND WHEREAS Each of us must understand the risks inherent to where we live and work, and undertake actions that reduce those risks. In this way, we can limit the extent to which an emergency affects us;
NOW THEREFORE, I, Sandy Herle, Mayor of the City Parksville declare the week of May 4 to 10, 2008 as "Emergency Preparedness Week" in the City of Parksville.

12. SPECIAL BUSINESS (Closed/In Camera)

13. ADJOURNMENT