• November 3 Full Agenda Package - Pages 1 to 19

1. ADOPTION OF MINUTES

a) of the regular meeting of Council held October 20, 2008 - Pages 1 to 4

Recommendation: THAT the minutes of the regular meeting of Council held October 20, 2008 be adopted.

3. PRESENTATIONS

4. DELEGATIONS

a) Denise Morrow - Report from the Council of Senior Citizens Organizations of BC Conference held September 15 and 16, 2008.

b) Parksville Community and Conference Centre - Budget Presentation

a) UBCM Community Health Promotion Fund
Grants are available for up to $25,000 to support health promotion programs and activities in communities through a focus on healthy living and chronic disease prevention. At the October 6, 2008 meeting Council endorsed the expression of interest submitted by Qualicum Beach for a jointly sponsored "Fall Prevention Clinic Pilot Project" in the Parksville/Qualicum Beach area. The project has passed the first stage of the application process and a full application must now be submitted by November 21, 2008.

THAT the City of Parksville endorse the full application to the Union of British Columbia Municipalities being submitted by the Town of Qualicum Beach for funding under the Community Health Promotion Fund for a jointly sponsored "Falls Prevention Clinic Pilot Project" in the Parksville/Qualicum Beach area.

a) Parksville & District Historical Society - Grant to Historical Society - Page 5
Letter dated October 25, 2008 requesting that their $350 grant in aid be given to another cause.

THAT the letter dated October 25, 2008 from the Parksville & District Historical Society requesting that their 2008 grant in aid be given to another cause be received;
AND THAT the Grant in Aid Committee be reconvened to allocate the $350 to another applicant.

8. REPORTS

a) Committee of the Whole - October 27, 2008 - Page 6

(1) Fire Chief - JEPP Grant Applications for 2009
This memo concerns the application for two grants to allow for the City of Parksville Emergency Program to purchase amateur radio equipment that the City currently does not have as back up communications for the ECC. If successful, the grant money would pay 50% of the purchase of this equipment.

Recommendation: THAT the report from the Fire Chief dated October 21, 2008 regarding the Joint Emergency Preparedness Program (JEPP) Grant for 2009 be received;
AND THAT Council direct staff to make 2 separate applications to the JEPP program for amateur radio equipment to be used to enhance the emergency preparedness of the City. One application for Emergency Coordination Centre radio equipment and one application for alternate Emergency Coordination Centre radio equipment, each to not exceed $4500.00;
AND FURTHER THAT a budget be developed and brought forward for the 2009 budget deliberations to cover City of Parksville in-kind contributions that may be incurred.

(2) Fire Chief - Automatic Response Agreement
An Automatic Response Agreement has been drafted between the City of Parksville, Town of Qualicum, and the RDN representing both Errington and Coombs/Hilliers Fire Departments. This agreement would provide for enhanced initial response to fire related emergencies to specific buildings identified in the agreement.

Recommendation: THAT the report from the Fire Chief dated October 9, 2008 regarding the adoption of an Automatic Response Agreement be received;
AND THAT the Mayor and CAO be authorized to sign an Automatic Response Agreement with the Town of Qualicum Beach and the Regional District of Nanaimo, for provision of emergency resources, on behalf of the City of Parksville.

(3) Director of Community Planning - Consideration of Revision to the Exemption Clause in the City's Works and Services Bylaw
The Works and Services Bylaw was adopted in 1995. Changes in construction values since then make it appropriate to revisit the threshold amount for exemption from the works and services requirement as it is so low as to no longer have impact.

Recommendation: THAT the report from the Director of Community Planning dated October 23, 2008 for consideration of revisions to the exemption clause in the City's Works and Services Bylaw be received;
AND THAT the City's Works and Services Bylaw, 1995, No. 1235 and Subdivision Servicing Bylaw, 1996, No. 1261 be amended to change the threshold value that triggers works and services from $50,000 to $200,000; provide exemptions for subdivisions where only one additional single family lot is created; and to exempt sustainability retrofits as outlined Appendix A attached to the report from the Director of Community Planning dated October 23, 2008.

b) Manager of Operations - Canada Geese in Parks - Pages 7 to 10
Staff was directed to investigate options and costs available for controlling geese in City parks.

Recommendation: THAT the report from the Manager of Operations dated October 30, 2008, entitled "Canada Geese in Parks", be received;
AND THAT Council direct staff to pursue the option of using volunteer dog teams to chase geese away from the PCTC Park on a trial period, subject to confirmation of permitting requirements for regulatory agencies;
AND FURTHER THAT Council provide a letter of support for Nature's Trust application to the Habitat Conservation Trust Foundation (HCTF) for funding assistance to develop a goose management and estuary recovery, and provide financial support in the amount of $3,000 towards the 2009 egg addling program.

c) Manager of Operations - Rotary Peace Park - Pages 11 to 13
Rotary Club requested City Staff take over the maintenance of the Rotary Peace Park. Staff was directed to review the maintenance requirements.

Recommendation: THAT the report from the Manager of Operations dated October 30, 2008 entitled "Rotary Peace Park", be received;
AND THAT Council direct staff to take over the maintenance of the Rotary Peace Park;
AND FURTHER THAT $10,000 be included in the 2009 Budget for the maintenance of the Park.

d) Chief Administrative Officer - PCTC Technology Space Lease - Pages 14 to 16
Bravenet Web Services Ltd. has now agreed to pay the current market annual base rental and triple net lease rate for the portion of the PCTC they are occupying.

Recommendation: THAT the Mayor and Director of Administrative Services be authorized to sign a five year lease with Bravenet Web Services Ltd. for those parts of the first and second floors of the Parksville Civic and Technology Centre located at 100 Jensen Avenue East currently occupied by Bravenet Web Services Ltd. commencing August 1, 2008 and terminating July 31, 2013 at an annual base rate rental of $12 per sq/ft plus triple net.

a) "Works and Services Amendment Bylaw, 2008, No. 1235.2" - Pages 17 to 18
Amendment to change the threshold value that triggers works and services from $50,000 to $200,000; provide exemptions for subdivisions where only one additional single family lot is created; and to exempt sustainability retrofits as outlined Appendix A attached to the report from the Director of Community Planning dated October 23, 2008.

(i) Recommendation: THAT "Works and Services Amendment Bylaw, 2008, No. 1235.2" be read a first time.

(ii) Recommendation: THAT "Works and Services Amendment Bylaw, 2008, No. 1235.2" be read a second and third time.

b) "Subdivision Servicing Amendment Bylaw, 2008, No. 1261.9" - Pages 19
Amendment related to the amendment of the Works and Services Bylaw to provide exemptions for subdivisions where only one additional single family lot is created.

(i) Recommendation: THAT "Subdivision Servicing Amendment Bylaw, 2008, No. 1261.9" be read a first time.

(ii) Recommendation: THAT "Subdivision Servicing Amendment Bylaw, 2008, No. 1261.9" be read a second and third time.

11. NOTICE OF MOTION

12. SPECIAL BUSINESS (Closed/In Camera)

13. ADJOURNMENT