Mar 29, 2024
Back to Calendar CALENDAR    
Council Meeting Agenda
This event starts on Sep 9, 2009 and Runs through Sep 9, 2009

Attachments: Location: Parksville Civic & Technology Centre, Forum

COUNCIL MEETING AGENDA

WEDNESDAY, SEPTEMBER 9, 2009
Immediately following the adjournment of the Committee of the Whole Meeting

1. ADOPTION OF MINUTES

    a) of the meeting of Council held August 17, 2009 - Pages 1 to 4

    Recommendation: THAT the minutes of the meeting of Council held August 17, 2009 be adopted.

2. APPROVAL OF AGENDA

3. PRESENTATIONS

4. DELEGATIONS

5. UNFINISHED BUSINESS

6. CORRESPONDENCE

7. DISCUSSION RELATED TO DELEGATIONS OR CORRESPONDENCE

8. REPORTS

    a) Committee of the Whole - August 17, 2009 - Page 5

      (1) Director of Community Planning - Zoning Bylaw Amendment Application to Amend RA-2A Zone to Fairground and Games Room [1000 Resort Drive]
      The City has received a zoning and development bylaw amendment application from Robert Hill on behalf of Riptide Lagoon Adventure Golf Ltd., Inc. No. 438383 to facilitate bumper cars and to allow for other future amusement activities such as a games room.

      Recommendation: THAT the report from the Director of Community Planning entitled "Consideration of a Zoning Bylaw Amendment Application to Amend the RA-2A Zone to include Fairground and Games Room at 1000 Resort Drive" dated August 6, 2009, be received;
      AND THAT staff be directed to draft a zoning amendment bylaw and commence the statutory process for the property legally described as Lot A, District Lot 123, Nanoose District, Plan VIP75416 to permit "fairground" and "amusement arcade or games room" uses;
      AND FURTHER THAT prior to bylaw adoption the property owner, at their expense, prepare and register a restrictive covenant to the satisfaction of the Director of Community Planning prohibiting the use of internal combustion engine powered amusements or rides on the subject property.

      (2) Deputy Corporate Administrator - Review of Special Events Applications Policy No. 8.22 and Liability Insurance Coverage Policy No. 3.3
      As part of the Corporate Policy Manual Review, the process in place for approval of special events by groups and organizations applying to use municipal parks, streets, property and facilities was considered. As a result, it is proposed that amendments be made to Special Events Applications Policy No. 8.22 and Liability Insurance Coverage Policy No. 3.3.

      Recommendation: THAT the report from the Deputy Corporate Administrator dated July 27, 2009 entitled "Review of Special Events Applications Policy No. 8.22 and Liability Insurance Coverage Policy No. 3.3", be received;
      AND THAT "Liability Insurance Coverage Policy No. 3.3" be replaced with the Draft Liability Insurance Coverage Policy that clarifies the risk factors that will be considered when requesting liability insurance, attached to the Deputy Corporate Administrator's report dated July 27, 2009;
      AND FURTHER THAT "Applications for Special Events Policy No. 8.22" be replaced with the Draft Applications for Special Events Policy that clarifies the requirement for public liability insurance coverage and expands the number of days certain conditions are to be met prior to an event taking place from 5 days to 10 days, attached to the Deputy Corporate Administrator's report dated July 27, 2009.

    b) Deputy Corporate Administrator - Proposed Downtown Business Improvement Area Renewal Bylaw - Pages 6 to 14
    Council adopted Bylaw 1420 in February 2007 which established the Downtown Business Improvement Area (BIA). The current term for the BIA expires December 31, 2009 and the City was approached by the PDBA to renew the BIA for a further term under the Council initiative method.

    Recommendation: THAT the report from the Deputy Corporate Administrator entitled "Proposed Downtown Business Improvement Area Renewal Bylaw" dated August 14, 2009, be received;
    AND THAT Council receive the Certificate of Sufficiency dated August 13, 2009 pertaining to the Downtown Business Improvement Area Establishment Bylaw No. 1453;
    AND FURTHER THAT staff be directed to finalize the Downtown Business Improvement Area Establishment Bylaw No. 1453 under Section 212 of the Community Charter for Council's consideration.

    c) Communications Officer - Coat of Arms for the City of Parksville - Pages 15 to 21
    Direction is being sought as to whether the City wishes to move ahead with the process required to secure an official coat of arms for the City of Parksville.

    Recommendation: THAT the report from the Communication's Officer entitled "Coat of Arms for the City of Parksville" dated August 19, 2009, be received;
    AND THAT staff be directed to proceed with an application to the Canadian Heraldic Authority for a coat of arms using the preliminary artwork that was developed in 1993 as proposed in the report from the Communications Officer dated August 19, 2009;
    AND FURTHER THAT the funding for an official coat of arms be provided from Council contingency at a cost not to exceed $3,000.00.

    d) Director of Community Planning - Unsightly Lots - 421 Morison Avenue and 119, 139, 161, 173 Moilliet Street - Pages 22 to 24
    These 5 vacant properties have been the source of complaints regarding overgrown grass and weeds for the past three years. Staff are following Council Policy 3.14 and Property Maintenance Bylaw, 2003, No. 1383 in attempting to gain compliance from the property owner.

    Recommendation: THAT the report from the Director of Community Planning dated August 17, 2009 entitled "Unsightly Lots - 421 Morison Avenue, 119, 139, 161, 173 Moilliet Street, Parksville be received;
    AND THAT if Council is not satisfied with the explanation, or if there is no explanation from the above property owner, Council may direct staff to proceed with direct enforcement by giving the owner and/or occupier written notice of ten (10) days from the date of this Council meeting to clean up the property themselves;
    AND THAT the notice advises of specific clean up requirements, indicate the specific area requested to be cleaned up, and the consequences if the requested work is not completed;
    AND FURTHER THAT at the expiration of ten (10) days following delivery of the notice, if clean up has not been completed, either City staff or a private contractor shall undertake the specified clean up and expenses incurred shall be listed with an invoice directed to the registered owner. If such expenses are not paid by the end of the current year, the cost will be added to the property taxes pursuant to Sections 64 and 258 of the Community Charter.

    e) Director of Community Planning - Amendment to Development Cost Charges Waiver Bylaw for Eligible Developments - Pages 25 to 27
    To provide a more transparent understanding of the Development Cost Charges Waiver Bylaw for Eligible Developments.

    Recommendation: THAT the report from the Director of Community Planning dated September 1, 2009 entitled "Amendment to Development Cost Charges Waiver Bylaw for Eligible Developments", be received;
    AND THAT an amendment to "Development Cost Charges Waiver Bylaw for Eligible Developments, 2009, No. 1448" that improves clarity by providing the Local Government prerequisites to obtaining a credit as well as the City's criteria, be brought forward for Council's consideration.

    f) Fire Chief - First Responder Agreement - Pages 28 to 43
    The provisions of the Emergency and Health Services Act requires written consent for agencies that are providing pre-hospital care in the province. The Parksville Volunteer Fire Department has been proving First Responder or pre-hospital care at times when the B.C. Ambulance Service resources are stretched to the limit and may not be readily available to provide emergency service.

    Recommendation: THAT the report from the Fire Chief dated August 25, 2009 entitled "First Responder Agreement", be received;
    AND THAT the "First Responder Agreement" between the City of Parksville and the Emergency and Health Service Commission for the provision of First Responder services, as attached to the report from the Fire Chief dated August 25, 2009, be approved;
    AND FURTHER THAT the Mayor and Corporate Officer be authorized to sign the agreement on behalf of the City.

    g) Executive Assistant - Parksville Downtown Business Association - Street Hockey Challenge Special Event - Pages 44 to 48
    Under the provisions of the City's Special Events Policy organizations proposing to hold an event on municipal property, streets or parks are required to apply for a special events permit. All events covered in the policy must be approved by Council and event organizers must fulfill the requirements outlined in the policy.

    Recommendation: THAT the report from the Executive Assistant dated August 24, 2009 entitled "Parksville Downtown Business Association - Street Hockey Challenge" be received;
    THAT Parksville Downtown Business Association be granted permission to hold a "Street Hockey Challenge" special event on Morison Avenue, from Home Hardware to McMillan Street, on Sunday, September 20, 2009 from 9:00 a.m. until 4:00 p.m.;
    AND THAT the approval be granted on condition that the organizers adhere to the signed Terms and Conditions form signed August 20, 2009 attached to the report from the Executive Assistant dated August 24, 2009 entitled "Parksville Downtown Business Association - Street Hockey Challenge".

    h) Executive Assistant - 2009 Fall Grant-In-Aid Applications - Pages 49 to 55
    Under the provisions of the City's Grant-In-Aid Application policy the City of Parksville may provide direct financial assistance to community groups and organizations for events and projects that will benefit the citizens and visitors of the municipality contingent upon provisions being included in the annual operating budget. The 2009 budget for this purpose is $5000. As provided under the policy the award of grants is split into a spring and fall intake. The deadline for fall intake was August 28, 2009. The purpose of this report is to establish a Grant-In-Aid Select Committee to review the applications received by fall deadline.

    Recommendation: THAT the report from the Executive Assistant dated September 1, 2009 entitled "2009 Fall Grant-In-Aid Applications" be received;
    AND THAT a Grant-In-Aid Select Committee be appointed to review and recommend back to Council on the allocation of the $2,500.00 budgeted funds for the submissions received for the period ending August 28, 2009;
    AND THAT the Grant-In-Aid Select Committee be comprised of the Chief Administrative Officer and two Councillors appointed by the Mayor.

9. BYLAWS

    a) "Downtown Business Improvement Area Establishment Bylaw, 2009, No. 1453" - Pages 56 to 59

    (i) Recommendation: THAT "Downtown Business Improvement Area Establishment Bylaw, 2009, No. 1453" be read a first time.

    (ii) Recommendation: THAT "Downtown Business Improvement Area Establishment Bylaw, 2009, No. 1453" be read a second and third time.

    b) Zoning and Development Amendment Bylaw, 2009, No. 2000.75" - Page 60

    (i) Recommendation: THAT "Zoning and Development Amendment Bylaw, 2009, No. 2000.75" be read a first time.

    (ii) Recommendation: THAT "Zoning and Development Amendment Bylaw, 2009, No. 2000.75" be read a second time; AND THAT "Zoning and Development Amendment Bylaw, 2009, No. 2000.75" be advanced to a public hearing.

    c) "Development Cost Charges Waiver Bylaw for Eligible Developments, 2009, No. 1448.1" - Page 27

    (i) Recommendation: THAT Development Cost Charges Waiver for Eligible Developments Amendment Bylaw, 2009, No. 1448.1" be read a first time.

    (ii) Recommendation: THAT Development Cost Charges Waiver for Eligible Developments Amendment Bylaw, 2009, No. 1448.1" be read a second and third time.

10. NEW BUSINESS

11.NOTICE OF MOTION

12. SPECIAL BUSINESS (Closed/In Camera)

    Pursuant to Sections 90 (1) (c), (e) and (k) of the Community Charter Council proceed to a closed meeting to consider an items relating to personnel, land acquisition and disposition, and municipal services.

13. ADJOURNMENT



Event Name: Council Meeting Agenda | Event Category: Council Meeting



Copyright © City of Parksville
All Rights Reserved | Site by Bravenet Marketing Inc.
Legal Disclaimer/Privacy Statement