• August 17 Full Agenda Package - Pages 1 to 18

1. ADOPTION OF MINUTES

a) of the special meeting of Council held August 5, 2009 - Pages 1 to 4

Recommendation: THAT the minutes of the special meeting of Council held August 5, 2009 be adopted.

2. APPROVAL OF AGENDA

3. PRESENTATIONS

4. DELEGATIONS

a) Mark McGorman - McGorman MacLean, Charted Accountants - Presentation of 2008 Audited Financial Statements

5. UNFINISHED BUSINESS

6. CORRESPONDENCE

a) Regional District of Nanaimo - Northern Community Sewer LSA Boundary Amendment Bylaw No. 889.52 - Pages 5 to 7
This bylaw proposes to include one property within the Surfside Sewer LSA into the Northern Community Sewer Local Service Area.

Recommendation: THAT the Council of the City of Parksville consents to the adoption of "Northern Community Sewer LSA Boundary Amendment Bylaw No. 889.52", and the Regional District be notified accordingly.

7. DISCUSSION RELATED TO DELEGATIONS OR CORRESPONDENCE

8. REPORTS

a) Committee of the Whole - Auugst 5, 2009 - Pages 8 to 9
(1) Director of Community Planning - Endorsement of Water Awareness Program
Endorsement and implementation of the AquaStar Water Awareness Program will create an awareness of the importance of water and how to use an acceptable amount.

Recommendation: THAT the report from the Director of Community Planning dated July 20, 2009 entitled "Endorsement of Water Awareness Program" be received;
AND THAT the AquaStar Water Awareness Program be endorsed;
AND FURTHER THAT staff be directed to proceed with the AquaStar Water Awareness Program implementation.

(2) Director of Community Planning - Zoning Amendment Application - 451, 461 and 465 Hirst Avenue West
This is a follow up report for a rezoning application that, if approved, would facilitate a 41 unit multifamily development consisting of three duplexes and two apartment buildings.

Recommendation: THAT the report from the Director of Community Planning dated July 23, 2009 entitled "Follow-up Report - Zoning Amendment Application - 451, 461 and 465 Hirst Avenue West" be tabled to the September 14, 2009 Committee of the Whole meeting.

(3) Director of Community Planning - Development Permit Application - 1152 Franklin's Gull Road
Consideration of issuing a development permit for a two storey mix of industrial and office for Forbes Industrial Contractors and a single residential apartment.

Recommendation: THAT the report from the Director of Community Planning dated July 21, 2009 entitled "Development Permit Application - 1152 Franklin's Gull Road" be received;
AND THAT a development permit be issued to 0851465 B.C. Ltd. Inc. No. BC0851465 to permit a two storey mixed industrial office building which includes a single residential apartment, office space and related site improvements on Lot 9, Block 564, Nanoose District, Plan VIP79328 [1152 Franklin's Gull Road].

(4) Director of Community Planning - Development Permit Application - 105 Island Highway East
Consideration of issuing a development permit to permit the demolition of original campground residence and office and to move the sales office and display suite (from the Beach Club) onto the area that the old building occupied.

Recommendation: THAT the report from the Director of Community Planning dated July 21, 2009 entitled "Development Permit Application - 105 Island Highway East" be received;
AND THAT a development permit be issued to Pacific Beach Investments Ltd. Inc. No. 343239 to permit the demolition of the original campground residence and office and to move the sales office and display suite (from the Beach Club) onto the area that the old building occupied on Lot 1, District Lot 13, Nanoose District and Part of the bed of the Strait of Georgia, Nanaimo District, Plan VIP77092 [105 Island Highway East].

(5) Director of Community Planning - Revisions to the Sustainable Community Builder Checklist and New Accessible Community Builder Checklist
Follow up after referring the Accessible Community Builder Checklist to the Measuring Up Committee and ODCA for comment.

Recommendation: THAT the report from the Director of Community Planning dated June 25, 2009 entitled "Follow-up Report - Revisions to Sustainable Community Builder Checklist and New Accessible Community Builder Checklist" be received;
AND THAT the revised Sustainable Community Builder Checklist and a new Accessible Community Builder Checklist attached to the report from the Director of Community Planning dated June 25, 2009, be approved.

(6) Director of Finance - Water Rate Structure and Rate Review
As part of the City's new Water Awareness Initiative and in response to ratepayers concerns regarding our current water rate system, staff have reviewed the water rates and propose a new water rate system.

Recommendation: THAT the report from the Director of Finance dated July 29, 2009 entitled "Water Rate Structure and Rate Review" be tabled to the August 17, 2009 Council Meeting.

(7) Director of Community Planning - Transportation Plan - Jensen Avenue Connector
Consideration of change of scope for Transportation Plan and timing of the Jensen Avenue Connector completion.

Recommendation: THAT the report from the Director of Community Planning dated July 13, 2009 entitled "Consideration of Change of Scope for Transportation Plan and Timing of the Jensen Avenue Connector Completion" be received;
AND THAT staff be authorized to award an additional scope of work to Boulevard Transportation Group in accordance with the Draft Terms of Reference attached to the report from the Director of Community Planning dated July 13, 2009 in the amount of $21,400.00 (plus tax) to consider a one-way option for Highway 19A;
AND FURTHER THAT staff be directed to withhold the tender process for the Jensen Avenue Connector construction until after the additional work by Boulevard Transportation Group is completed.

b) Director of Finance - Appointment of Municipal Auditor - Pages 10 to 14
Under the Community Charter the City is required to appoint an auditor to conduct the annual financial audit of the City's financial statements. The City's purchasing policy impacts the auditor appointment as it requires a selective proposal call process for expenditures of this magnitude. In order to ensure auditor continuity, it is recommended that the City's current auditors be appointed for the 2009 audit and future auditors are appointed for a 3-5 year term commencing with the audit of the 2010 financial statements after a selective proposal call process has been undertaken.

Recommendation: THAT the report from the Director of Finance dated August 10, 2009 entitled "Appointment of Municipal Auditor" and the correspondence from McGorman MacLean, Chartered Accountants, dated March 6, 2009, be received;
AND THAT McGorman MacLean, Chartered Accountants be appointed as the City's auditors for a period of one year commencing July 1, 2009;
AND THAT a Selective Call process be undertaken in 2010 to solicit bids for audit services for 2010-2012 prior to the appointment of the auditor for 2010.

c) Director of Finance - Quarterly Budget Report (verbal)

9. BYLAWS

10. NEW BUSINESS

11.NOTICE OF MOTION

12. SPECIAL BUSINESS (Closed/In Camera)

13. ADJOURNMENT