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Council Meeting
This event starts on Apr 6, 2009 and Runs through Apr 6, 2009

Attachments: Location: Parksville Civic & Technology Centre, Forum

COUNCIL MEETING AGENDA

MONDAY, APRIL 6, 2009 - 6:00 P.M.

1. ADOPTION OF MINUTES

    a) of the regular meeting of Council held March 16, 2009 - Pages 1 to 5

    Recommendation: THAT the minutes of the regular meeting of Council held March 16, 2009 be adopted.

2. APPROVAL OF AGENDA

3. PRESENTATIONS

4. DELEGATIONS

    a) Ronda Murdock - Arrowsmith Parks and Land-Use Council - Page 6
    To present the importance of riparian protection for our drinking water source, the Englishman River watershed.

    b) Blain Sepos - Oceanside Tourism Association - Pages 7 to 12
    OTA's annual report to Council.

    c) Kevin Thomson - BC Bike Race - Page 13
    BC Bike Race is requesting permission to pitch 150 to 250 camping tents for bike racers to sleep overnight in the Parksville Community Park on Monday June 29 to Tuesday June 30, 2009.

5. UNFINISHED BUSINESS

6. CORRESPONDENCE

    a) Dr. Rachel Carson - Kidney Disease and Kidney Dialysis Units - Pages 14 to 15

    Recommendation: THAT the correspondence received March 17, 2009 from Dr. Rachel Carson regarding kidney disease and kidney dialysis units, be received for information.

    b) BC Bottle Depot Association - Bottle/Recycling Depot System - Pages 16 to 28

    Recommendation: THAT the correspondence from the BC Bottle Depot Association received March 25, 2009 requesting support for their campaign regarding the Used Beverage Container and Electronics Stewardship Program, and the Voluntary Milk Program, be received for information.

7. DISCUSSION RELATED TO DELEGATIONS OR CORRESPONDENCE

8. REPORTS

    a) Committee of the Whole - March 30, 2009 - Page 29 to 30

      1) Director of Community Planning - Development Permit to Permit the Layout for a Master Planned Development [422 Church Road & Renz Road Properties]
      On July 4, 2008, the City received a development permit application from Keith Brown Associates Ltd. on behalf of the owners of the property. The 33.514 acre site is located southwest of the intersection of Renz Road and Humphrey Road. The applicant is requesting the issuance of a development permit to authorize the layout for a master planned development. The subject property is within Development Permit Area No. 16 - COMPREHENSIVE DEVELOPMENT AREAS. The development permit designation is under the Form and Character, Protection of the Natural Environment, Protection of Development from Hazardous Conditions categories.

      Recommendation: THAT the report from the Director of Community Planning dated March 12, 2009 for the issuance of a development permit at 422 Church Road and Renz Road properties be received;
      AND THAT a development permit be issued to Cedar Ridge Estates Inc., Inc. No. 617,113 to permit the layout for a master planned development with a requested variance to relax the RS-1 front yard setback from 7.5 metres to 4.5 metres on Lot 13, District Lot 21, Nanoose District, Plan 1902, except part in Plan VIP74752; Lot 1, District Lot 21, Nanoose District, Plan 34970, except part in Plan 45297; Lot "A", District Lot 21, Nanoose District, Plan 45297 (422 Church Road and Renz Road Properties);
      AND THAT tree removal operations shall be limited to those works necessary for RS-1 zoned lots and that they be done on a phase by phase basis;
      AND FURTHER THAT a landscaping letter of credit in the amount of $175,000.00 be received prior to the issuance of the permit, for the purpose of assuring the completion of the linear trail and agricultural buffer.

      2) Director of Community Planning - Proposed Amendment to the Bridgewater Development Permit to add a Tree Management Regime
      Council requested that Staff work with the Bridgewater Strata and its neighbours to achieve a collective recommendation regarding a new tree management regime. This report addresses the efforts made to do this and the results. Ultimately it was not possible to achieve consensus.

      Recommendation: THAT the report from the Director of Community Planning dated March 23, 2009 for the amendment of the development permit to add a tree management regime on the Bridgewater development be received;
      AND THAT Council deny an amendment to Development Permit No. 98-01 to the Bridgewater Strata Plan VIS4529 to amend the development permit and direct Staff to maintain the status quo with respect to tree retention on Strata Lots 1 - 30, District Lots 13 and 97, Nanoose District, Strata Plan VIS4529 together with an interest in the common property in proportion to the unit entitlement of the strata lot as shown on Form 1 (59, 61, 63, 65, 67, 69, 71, 73, 74, 75, 76, 77, 79, 80, 81, 82, 83, 85, 86, 87, 88, 89, 90, 91, 92, 93, 94, 95, 96, 97 Bridgewater Lane).

      3) Director of Community Planning - Proposal from the Mid Vancouver Island Habitat Enhancement Society Regarding a Rain Garden near the Parksville Elementary School
      The goal of this report is to provide Council with a review of the feasibility of a rain garden project near the Parksville Elementary School.

      Recommendation: THAT the report from the Director of Community Planning dated February 20, 2009 proposal from the Mid Vancouver Island Habitat Enhancement Society regarding a rain garden near the Parksville Elementary School be received for information;
      AND THAT Council support in principle the rain garden concept.

      4) Director of Community Planning - Renewal of the Advisory Design Panel
      The Advisory Design Panel is an advisory committee established by Council. Members are appointed for a term specified at the time of appointment, but not to exceed the term of Council. The Advisory Design Panel membership requires a renewed Council mandate and formal re-appointment to continue in an advisory capacity.

      Recommendation: THAT the report from the Director of Community Planning dated March 23, 2009 regarding the renewal of the Advisory Design Panel be received;
      AND THAT the Advisory Design Panel mandate be renewed based on the current terms of reference for the current term of Council;
      AND THAT Manley Lafoy MAIBC, Ruben Galdames, Lindsay H. Locke MAIBC, and Larrie Taylor MAIBC, be re-appointed to the Advisory Design Panel for the current term of Council;
      AND FURTHER THAT Staff be directed to re-advertise for one new candidate to fill the current Advisory Design Panel vacancy.

    b) Deputy Corporate Administrator - 2008 Local Government Elections and Duty to File Campaign Financing Disclosure Statements - Pages 31 to 32
    Section 90 of the Local Government Act requires each candidate and each elector organization to file a Campaign Financing Disclosure Statement. Section 92.2 requires a report to be presented to an open meeting of the local government in which the election was held advising of the name of any candidate, or elector organization, for whom a disclosure statement is not filed within the 120 day time period. All fourteen candidates in the November 15, 2008 local government election have filed their Campaign Financing Disclosure Statements by the March 16, 2009 deadline. There were no elector organizations supporting a candidate in the 2008 elections.

    Recommendation: THAT the report from the Deputy Chief Election Officer, dated March 23, 2009, advising all of the candidates nominated for either Mayor or Councillor in the November 15, 2008 local government elections have filed their disclosure statements prior to the March 16, 2009 deadline, be received for information.

    c) Chief Administrative Officer - BC Bike Race - Monday, June 29, 2009 - Pages 33 to 35
    Under provisions of the City's Special Events Policy organizations proposing to hold an event on municipal property, streets or parks are required to apply for a special events permit. All events covered in the policy must be approved by Council and event organizers must fulfill the requirements outlined in the policy. The BC Bike race has submitted an application for use of the portions of the Community Park, Curling Rink and parking facilities and public roadways on afternoon/evening of June 29, 2009 and the morning of June 30, 2009.

    Recommendation: THAT the report dated March 23, 2009 from the Chief Administrative Officer regarding the BC Bike Race be received;
    AND THAT the Special Events application dated January 16, 2009 submitted by the BC Bike Race for permission to use City Streets and portions of the Parksville Community Park for the finish of Day 2 of the "BC Bike Race" on June 29, 2009 as indicated on the Event Application Form attached to the Report from the Chief Administrative Officer Dated February 27, 2009 be approved;
    AND THAT Council provide direction to Staff in addressing the request from the BC Bike Race to allow overnight camping in the Community Park by amending City of Parksville Bylaw, 1999, No. 1327, a Bylaw to Regulate Parks in the Municipality.

    d) Chief Administrative Officer - 2009 Parcel Tax Review Panel - Pages 36 to 37
    Set the date and time for the Parcel Tax Review Panel to authenticate the 2009 parcel tax rolls for water, sewer and regional parks as required under the Community Charter.

    Recommendation: THAT the Parcel Tax Review Panel Hearing be scheduled for Monday, April 20, 2009 at 5:45 p.m. in the Civic and Technology Centre, 100 E. Jensen Avenue, Parksville, BC;
    AND THAT advance notice of the time and location of the Parcel Tax Review Panel Hearing be published in accordance with Section 204 of the Community Charter.

    e) Chief Administrative Officer - Parksville Downtown Business Association 2009 Budget - Pages 38 to 56
    Under the terms of the City's "Downtown Business Improvement Area Establishment Bylaw, 2007, No. 1420" no grant funds may be forwarded to the Parksville Downtown Business Association unless the Association submits an annual budget, the audited financial statements, and proof of insurance by March 15 in each year of the term of the bylaw. The bylaw provides that the Association's budget be submitted to Council for approval consideration.

    Recommendation: THAT the Parksville Downtown Business Association 2009 Budget attached to the report from the Chief Administrative Officer dated March 19, 2009 entitled Parksville Downtown Business Association 2009 Budget be approved.

    f) Chief Administrative Officer - Parksville & District Chamber of Commerce 2009 Fee for Services Agreement - Pages 57 to 61
    The purpose of the Fee for services Contract is to formalize requirements the City establishes for performance by the Chamber, provides for a means of evaluating the efforts of the Chamber and confirms amounts and timing for payments made by the City.

    Recommendation: THAT the Mayor and Corporate Administrator be authorized to execute the 2009 Fee for Services Agreement with the Parksville and District Chamber of Commerce for the annual amount of $75,887.00.

9. BYLAWS

10. NEW BUSINESS

11.NOTICE OF MOTION

    a) Councillor Lefebvre - Accessibility Standards - From March 16, 2009 Regular Meeting of Council

    Recommendation: THAT the City of Parksville adopt accessibility standards in its building bylaw that ensures access to all residential, tourist and commercial buildings to include minimum standards for facility of movement (ramps, door handles, wall bars, counter heights) within building interiors and washroom facilities on ground floors.

    b) Councillor Lefebvre - Potential Financial Incentives - From March 16, 2009 Regular Meeting of Council

    Recommendation: THAT staff submit for Council's consideration, potential financial incentives to assist owners in addressing accessibility standards for new buildings as well as retrofitting existing buildings.

    c) Councillor Powell - Paperless Meetings - From March 16, 2009 Regular Meeting of Council

    Recommendation: THAT Council consider moving towards paperless meetings;
    AND THAT staff prepare a report with a cost comparison between the current cost of Council meetings and the cost of utilizing laptop computers for Council meetings.

12. SPECIAL BUSINESS (Closed/In Camera)

13. ADJOURNMENT



Event Name: Council Meeting | Event Category: Council Meeting



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