• February 2 Full Agenda Package - Pages 1 to 80

1. ADOPTION OF MINUTES

a) of the regular meeting of Council held January 19, 2009 - Pages 1 to 6

Recommendation: THAT the minutes of the regular meeting of Council held January 19,2009 be adopted.

3. PRESENTATIONS

4. DELEGATIONS

a) Michelle Stilwell and Ron Cantelon, MLA - 10 by 10 Committee - - Update on the 10 by 10 Challenge - Pages 7 to 8

5. UNFINISHED BUSINESS

6. CORRESPONDENCE

a) Regional District of Nanaimo - Northern Community Sewer SA Development Cost Charges Amendment Bylaw No. 1442.02 - Page 9 to 12
This bylaw proposed to amend the development cost charges within the Northern Community Sewer Service Area. As part of the approval process the District requires the City's consent to this bylaw.

Recommendation: THAT the Council of the City of Parksville consents to the adoption of "Northern Community Sewer SA Development Cost Charges Amendment Bylaw No. 1442.02", and the Regional District be notified accordingly.

b) Parksville Community and Conference Centre - Appreciation for Snow Removal - Pages 13


Recommendation: THAT the correspondence dated January 19, 2009 from the Parksville Community and Conference Centre regarding snow removal, be received for information.

c) Vancouver Island Regional Library - Budget and Levy to Members - Pages 14 to 33
2009 Budget showing a 2.86% increase in the 2009 levy from $407,553 to $419,196.

Recommendation: THAT the correspondence from the Vancouver Island Regional Library dated January 14, 2009 regarding library budget and levy to members, be received for information.

7. DISCUSSION RELATED TO DELEGATIONS OR CORRESPONDENCE

8. REPORTS

a) Committee of the Whole - January 26, 2009 - Page 34

(1) Director of Community Planning - Zoning Amendment Application [451, 461 and 465 Hirst Avenue West]
On May 26, 2008 the City received a zoning amendment application from Angela Y. P. Quek Architecture on behalf of 0726963 B.C. Ltd. for the above-mentioned site located in the 400 block of Hirst Avenue. The applicant is applying to rezone the site from Single Family Residential RS-1 to a Comprehensive Development (CD) Multifamily residential zone. A 41 unit multifamily development is proposed; consisting of three duplex and two apartment buildings. A prior application was processed in 2006 which was ultimately denied. This application addresses issues that were identified in the previous application.

Recommendation: THAT the report of the Director of Community Planning dated December 15, 2008 for the zoning amendment application for 451, 461 and 465 Hirst Avenue West, be received;
AND THAT Council refer the application for Lot 1, Plan 17579 and Lot A, Plan 17962 and Lot 4, Plan 18691, all of District Lot 106, Nanoose District (451, 461, And 465 Hirst Avenue West) for a 41 dwelling unit multifamily residential development to the APC;
AND THAT Council refer the application to a Public Information Meeting;
AND FURTHER THAT Staff report back to Council the results of the Public Information Meeting.

(2) Director of Community Planning - Amendment to Bridgewater Development Permit Pertaining to Trees
To determine Council's direction subsequent to public input received to date and to consider holding a meeting to provide an opportunity for further input.

Recommendation: THAT the report from the Director of Community Planning dated January 20, 2009 for the amendment to Bridgewater Development Permit pertaining to trees be received;
AND THAT the Bridgewater Strata Council be requested to consult with the property owners abutting the natural treed buffer on the tree management proposal and report back to Council with a collective recommendation through the Planning Department.

b) Manager of Operations - Vandalism / MVA Damage Costs - 2008 - Page 35


Recommendation: THAT the report from the Manager of Operations dated January 14, 2009 entitled Vandalism / MVA Damage Cost for 2008, be received for information.

c) Manager of Engineering - Core Area Parking Study - Pages 36 to 37
In accordance with our Purchasing Policy, the design and engineering services for the Core Area Parking Plan was advertised to the public for qualified consultants to submit Expressions of Interest (EOI). Review of Expressions of Interest allows Staff to pre-qualify consultants, to then invite submission of detailed proposals.

Recommendation: THAT the report of the Manager of Engineering dated January 23, 2009 entitled "Core Area Parking Study", be received;
AND THAT the project be awarded to Boulevard Transportation Group in the amount of $41,680.00 plus GST.

d) Director of Administrative Services - Business Improvement Area - Pages 38 to 40
Council adopted Bylaw 1420 in February 2007 which established the Downtown Business Improvement Area (BIA). The current term for the BIA expires December 31, 2009 and the City has been approached by the PDBA to renew the BIA for a further term under the Council initiative method.

Recommendation: THAT the report of the Director of Administrative Services dated January 20, 2009 entitled "Business Improvement Area", be received;
AND THAT the Parksville Downtown Business Association be advised that should they wish to proceed with the renewal of the business improvement area, it should be done under section 212 (petition for) of the Community Charter.

e) Director of Administrative Services - City of Parksville Traffic Bylaw - Pages 41 to 64
The current City of Parksville Traffic Bylaw was adopted in 1970. A new bylaw, reflecting current conditions and requirements, has been developed to replace the old one. The proposed bylaw contains provisions that include; appropriate delegation of authority, prohibitions related to highway use and parking, permitting requirements, speed limits and penalties. The bylaw also includes regulations and permitting requirements for access and crossing control, which is currently covered under a separate Crossing Control bylaw.

Recommendation: THAT the report from the Director of Administrative Services dated January 19, 2009 entitled "City of Parksville Traffic Bylaw No. 1436" be received for information;
AND THAT "Traffic Bylaw, 2008, No. 1436" be advanced for reading consideration.

f) Director of Administrative Services - Amend Municipal Ticket Information Bylaw No. 1444 - Pages 65 to 72
The City's new Traffic Bylaw the bylaw must be added to the City's Municipal Ticket Information (MTI) bylaw in order to enable staff to write tickets for offences under the bylaw.

Recommendation: THAT the report from the Director of Administrative Services dated January 19, 2009 entitled "Amend Municipal Ticket Information Bylaw" be received for information;
AND THAT "Municipal Ticket Information Amendment Bylaw, 2009, No. 1444.1" be advanced for reading consideration.

g) Chief Administrative Officer - Parksville & District Chamber of Commerce 2009 Fee for Services Agreement - Pages 73 to 76
The purpose of the Fee for services Contract is to formalize requirements the City establishes for performace by the Chamber, provides for a means of evaluating the efforts of the Chamber and confirms amounts and timing for payments made by the City.

Recommendation: THAT Council defers deliberation on the 2009 Chamber Fee for Service Agreement to the 2009 Final Budget Discussions.

9. BYLAWS

10. NEW BUSINESS

a) Federal Budget

11.NOTICE OF MOTION

a) Councillor Lefebvre - Boundary Extensions - From January 19, 2009 Regular Meeting of Council

Recommendation: THAT the moratorium on boundary extensions and/or incorporation applications be extended until December 31, 2009.

b) Councillor Lefebvre - Falls Prevention Clinic Advisory Committee - From January 19, 2009 Regular Meeting of Council

Recommendation: THAT Councillor Lefebvre be appointed as Council Liaison to the Falls Prevention Clinic Advisory Committee.

c) Councillor Powell-Davidson - City Hall Sign - From January 19, 2009 Regular Meeting of Council

Recommendation: THAT staff investigate the feasibility of erecting a sign that indicates "City Hall" on the corner of Jensen Avenue and Craig Street in front of the PCTC and report back to Council on the proposed design and costs.

12. SPECIAL BUSINESS (Closed/In Camera)

13. ADJOURNMENT