• February 16 Full Agenda Package - Pages 1 to 42

1. ADOPTION OF MINUTES

a) of the regular meeting of Council held February 2, 2009 - Pages 1 to 5

Recommendation: THAT the minutes of the regular meeting of Council held February 2, 2009 be adopted.

3. PRESENTATIONS

4. DELEGATIONS

a) Mike Bourcier, Executive Director - Parksville and District Chamber of Commerce - The "Alphabet Walk" Project (PowerPoint Presentation) - Page 6
The Parksville & District Chamber of Commerce (PDCC), in partnership with the Building Learning Together (BLT) Coalition and the Qualicum Beach Chamber of Commerce (QBCC) is introducing to Council, for their consideration, the consent of an "Alphabet Walk".

The "Alphabet Walk" project would see 26 benches being strategically placed in the core centres of Parksville (16 benches - A to P) and Qualicum Beach (10 benches - Q to Z). These benches would be labeled from A to Z and painted by local artists within the framework of "Children Storybooks".

When people visit with their kids, the children will receive a "passport" displaying all the benches drawings as a coloring book. The passport will also have a spot for a stamp, which will be available in a location adjacent to each bench. The holder of the completed passport (all 26 or the 16 in Parksville and the 10 in Qualicum Beach) will be given a brick. These bricks can be colored and the name of the child can be posted on the brick, which will then be stacked in a given location in each community. These will form a brick wall and become permanent structures…creating the legacy.

5. UNFINISHED BUSINESS

6. CORRESPONDENCE

7. DISCUSSION RELATED TO DELEGATIONS OR CORRESPONDENCE

8. REPORTS

a) Committee of the Whole - February 9, 2009 - Page 7

The following three issues were considered by Council, sitting as Committee of the Whole, on February 9, 2009. The recommendations made at the Committee of the Whole meeting are now being forwarded to Council for approval.

(1) Director of Community Planning - Establish the City's level of Participation in the Provision of Affordable Housing Units
The City is being asked to support a variety of affordable housing initiatives which require some financial participation or concessions from the City. Currently staff does not have a means of evaluating the proposals as a level of City participation has not yet been established by Council. In the past few months the City has received several requests to provide varying levels of support to a variety of "Affordable Housing" proposals. The support requested includes the provision of land and/or the low cost lease of land, waiving of development cost charges (DCCs) and other development fees, limitations on servicing requirements, and relaxation of a number of standards including parking, unit sizes, accessibility, sprinkler and landscaping. Affordable housing, and the concessions being asked for, are all part of a very complex issue that should not be addressed in isolation from the other applications or the multitude of other issues facing the City.

Recommendation: THAT the report from the Director of Community Planning dated January 26, 2009 to establish the City's level of participation in the provision of affordable housing units be received;
AND THAT this matter be referred to the Strategic Planning and Budgeting process for direction from Council.

(2) Director of Administrative Services - Communities in Bloom
As a 2006 National Winner, Parksville has been invited to participate in the 2009 National Edition of Communities in Bloom. Communities in Bloom is a Canadian non-profit organization committed to fostering civic pride, environmental responsibility, and the beautification and protection of green spaces. The program consists of communities being evaluated either provincially or nationally by a volunteer jury of trained professionals on the accomplishments of their entire community. Since the City first entered to the program in 2004 we have won the National Canadian Classic, the provincial and national awards for our population, and were second only to Stratford Ontario last year in the International category for medium sized communities. Concerns with entering the competitive portion of the program are:
o The main volunteers of the community in bloom committee have retired and as far as the City knows there is no longer a committee.
o The City's current standards won't be altered by not competing. The City work will still be done (the only difference would be no deadlines and no coordination with the volunteer committee).

Recommendation: Recommendation: THAT the report dated January 30, 2009 from the Director of Administrative Services entitled "Communities in Bloom" be received for information;
AND THAT City enter the Circle of Excellence non-competitive, non-evaluated category for the 2009 National Edition of the Communities in Bloom program at a cost of $450.00.

(3) Director of Administrative Services - Community Park Concession Lease Agreement for 2009
Each year the City advertises for submission of tenders to provide a food concession service from the City owned building in the Community Park from the Victoria Day weekend until Thanksgiving. In response to a tender request two proposals were received, each for the same amount. One proposal was from a proponent with previous experience in running the Community Park concession for the 2002 to 2006 seasons and included a more comprehensive submission along with provisions for a more diverse menu. The other proponent has experience in running a number of concessions with different associations and contains what appears to be a commitment to providing a donation to the Ballenas Whalers Football Team.

Recommendation: THAT the report from the Director of Administrative Services dated February 2, 2009 entitled "Community Park Concession Lease Agreement for 2009", be received;
AND THAT the City enter into an agreement with Matt Doran and Joan Hasell for the operation of the Community Park Concession for the 2009 season commencing May 15, 2009 and ending October 14, 2009 with an option to renew for one additional year;
AND FURTHER THAT the Mayor and Director of Administrative Services be authorized to execute the Community Park Concession Agreement on behalf of the City.

b) Director of Administration - 2009 Special Events - Pages 8 to 11
Under the provisions of the City's Special Events Policy organizations proposing to hold an event on municipal property, streets or parks are required to apply for a special events permit. All events covered in the policy must be approved by Council and event organizers must fulfill the requirements outlined in the policy.

Recommendation: Recommendation: THAT the following individuals/organizations be permitted use of the identified areas of the Community Park for special events during the specified times and in the areas outlined in the list of applications attached to the report from the Director of Administrative Services dated February 3, 2009 entitled "2009 Special Events Applications":


The Nature Trust "Brant Wildlife Festival Opening" on March 7, 2009
Parksville Lion's Club 4th Annual International Kite Festival on July 18 and 19, 2009
Coastal Community Credit Union "Employee Beach Day" on July 26, 2009
Oceanside Overdrive Car Show on August 2, 2009
Oceanside KidFest on August 16, 2009
Mowat / Stannard Wedding on August 22, 2009
BC SPCA "Paws for a Cause" on September 13, 2009
AND THAT the following organizations be granted use of the Gazebo in Foster Park:

Regional District of Nanaimo for a Drop In Playground Program on weekdays June 29 to August 21, 2009 inclusive from 8:30am to 3:30pm;
AND THAT the following organizations be permitted use of City property and roads for special events at the specified times and on the roads outlined in the list of applications attached to the report from the Director of Administrative Services dated February 3, 2009 entitled "2009 Special Events Applications":
Ballenas Secondary School "Dry Grad Parade" on May 23, 2009;
BC & Yukon Heart and Stroke Foundation "Big Bike Ride for Stroke" on June 3, 2009;
North & Central Island Association for ALS "2009 Walk for ALS" on June 7, 2009;
Bike for Your Life Vancouver Island Society "Bike Race" on August 9, 2009;
AND FURTHER THAT the approval for each event be granted on condition that the organizers adhere to their signed Terms and Conditions forms.

9. BYLAWS
Bylaws must be given three readings before it is adopted. There must be one day between when it is given third reading and when it is adopted. Note: These two bylaws have been discussed at a previous council meeting.

a) "Traffic Bylaw, 2009, No. 1436" - Pages 12 to 31
The Community Charter gives a municipality ownership of, and jurisdiction over, the roads within its boundaries. Under the provisions of the Charter a municipality has the right, to regulate the roads as a municipal service outlining what uses are permitted, and setting such controls as speed limits and parking time limits. The only roads not under the control of a municipality are private roads within a strata development. The current City of Parksville Traffic Bylaw No. 269 was originally adopted in 1970, when Parksville was still referred to as a "Village". Although portions of the bylaw have been updated over the years, it is appropriate to replace it with a new bylaw which reflects current requirements. The proposed bylaw is similar to traffic bylaws in other communities.
(i) Recommendation: THAT "Traffic Bylaw, 2009, No. 1436" be read a first time.

(ii) Recommendation: THAT "Traffic Bylaw, 2009, No. 1436" be read a second and third time.

b) "Municipal Ticket Information Amendment Bylaw, 2009, No. 1444.1" - Pages 32 to 37
Sections 264 and 265 of the Community Charter provide local governments with the authority to adopt a bylaw that permits designated bylaw officers to issue tickets for bylaw offences. The Community Charter Bylaw Enforcement Ticket Regulation provides limitations on the authority of municipalities to ticket including the types of bylaws for which tickets cannot be issued; who may issue tickets, the formats for the tickets and sets the maximum penalty that may be imposed for a ticket at $1000. Upon being issued a municipal ticket information (MTI) ticket a person has 14 days in which to pay the fine and accept liability for the offence, or to notify the City that they wish to dispute the ticket. Disputed tickets are referred to the Provincial Court. At the hearing the Justice will review the ticket and may cancel it, impose a lesser fine if there are mitigating circumstances, or convict the person and impose the penalty if the ticket appears to be in order. This amendment to the MTI bylaw adds the new Traffic Bylaw to the MTI system by setting the fines for infractions of the bylaw and authorizing staff to enforce the bylaw by writing tickets.
(i) Recommendation: THAT "Municipal Ticket Information Amendment Bylaw, 2009, No. 1444.1" be read a first time.

(ii) Recommendation: THAT "Municipal Ticket Information Amendment Bylaw, 2009, No. 1444.1" be read a second and third time.

10. NEW BUSINESS

a) Appointment of Council Liaisons The role of a liaison is to keep lines of communication open between Council and the respective committees, societies and groups. A liaison is not a voting member.

Recommendation: THAT the following Council liaison appointments be made to Boards, Commissions and Associations for the period December 8, 2008 to December 7, 2009 inclusive;
AND THAT the role of liaison be to facilitate cooperation and communications between the City and the Boards, Commissions and Associations:


a) THAT Councillor S. E. Powell be appointed to the Oceanside Community Arts Council.
b) THAT Councillor M. Lefebvre be appointed to the Old Age Pensioners Association/Seniors Advisory Network.
c) THAT Councillor A. R. Greir be appointed to the Parksville and District Historical Society.
d) THAT Councillor C. J. Powell-Davidson be appointed to the Parksville Downtown Business Association.

a) Councillor Greir - Budget - From February 2, 2009 Regular Meeting of Council.

Recommendation: THAT staff be instructed to prepare a budget with a 0% increase and no service cuts.

b) Councillor Burger - Hirst & Craig Street Intersection - From February 2, 2009 Regular Meeting of Council.

Recommendation: THAT staff be directed to upgrade the Hirst Avenue Craig Street intersection from a 2-way stop to a 4-way stop.

c) Mayor Mayne - Mayor's Charity Golf Tournament - From February 2, 2009 Regular Meeting of Council.

Recommendation: THAT Council endorse the Mayor's Charity Golf Tournament to be held September 11, 2009 at the Morningstar Golf Club.

d) Councillor Lefebvre - Recycling Council of BC - From February 2, 2009 Regular Meeting of Council.

Recommendation: THAT the City of Parksville join the Recycling Council of BC for an annual membership of $290.00.

Pursuant to Sections 90 (1) (c) of the Community Charter Council proceed to a closed meeting to consider an item relating to personnel.

13. ADJOURNMENT