• December 7 Full Agenda Package - Pages 1 to 49

1. ADOPTION OF MINUTES

a) of the Public Hearing held November 16, 2009 - Pages 1 to 2
"Zoning and Development Amendment Bylaw, 2009, No. 2000.76" - Update the home occupations (home based business) regulations.

Recommendation: THAT the minutes of the Public Hearing held November 16, 2009 be adopted.

b) of the Council meeting held November 16, 2009 - Pages 3 to 7

Recommendation: THAT the minutes of the meeting of Council held November 16, 2009 be adopted.

2. APPROVAL OF AGENDA

Mayor - 2010 Committee Appointments - Pages 8 to 12
Each year at the first Council meeting in December the Mayor makes annual voting and liaison appointments to Boards, Commissions and Associations, and required appointments to the Parcel Tax Review Panel. Acting Mayor appointments to December 4, 2011 were approved at the December 8, 2008 Council meeting.

3. COUNCIL APPOINTMENTS (by Mayor)

THAT Mayor E. F. Mayne and Councillor C. R. Burger be appointed to the Audit Committee for the period of December 7, 2009 to December 5, 2010 inclusive.

4. PARCEL TAX REVIEW PANEL

THAT Mayor E. F. Mayne and Councillors C. R. Burger, A. R. Greir, M. Lefebvre, T. C. Patterson, S. E. Powell, and C. J. Powell-Davidson be appointed to the 2010 Parcel Tax Roll Review Panel.

5. APPOINTMENTS TO BOARDS, COMMISSIONS & ASSOCIATIONS (VOTING)

THAT the following Council voting appointments be made to Boards, Commissions and Associations for the period of December 7, 2009 to December 5, 2010 inclusive:

a) THAT Councillor M. Lefebvre be appointed to the Arrowsmith Water Service Management Committee.

b) THAT Councillor T. C. Patterson be appointed to the District #69 Recreation Commission.

c) THAT Mayor E. F. Mayne be appointed to the Municipal Insurance Association.

d) THAT Mayor E. F. Mayne be appointed to the Regional District of Nanaimo Board of Directors;
AND THAT Councillor C. R. Burger be appointed alternate.

e) THAT Councillor S. E. Powell be appointed to the Vancouver Island Regional Library Board;
AND THAT Councillor C. J. Powell-Davidson be appointed alternate.

6. APPOINTMENTS TO BOARDS, COMMISSIONS & ASSOCIATIONS (LIAISONS)

THAT the following Council liaison appointments be made to Boards, Commissions and Associations for the period December 7, 2009 to December 5, 2010 inclusive;
AND THAT the role of liaison be to facilitate cooperation and communications between the City and the Boards, Commissions and Associations:

a) THAT Councillor T. C. Patterson be appointed to the Advisory Planning Commission.

b) THAT Councillor C. R. Burger be appointed to the Communities in Bloom Committee.

c) THAT Councillor M. Lefebvre be appointed to the Island Corridor Foundation.

d) THAT Councillor C. R. Burger be appointed to the Mount Arrowsmith Biosphere Reserve.

e) THAT Councillor S. E. Powell be appointed to the Oceanside Community Arts Council.

f) THAT Councillor A. R. Greir be appointed to the Oceanside Development and Construction Association.

g) THAT Councillor C. J. Powell-Davidson be appointed to the Oceanside Tourism Association.

h) THAT Councillor M. Lefebvre be appointed to the Old Age Pensioners Association.

i) THAT Councillor A. R. Greir be appointed to the Parksville Beach Festival Society.

j) THAT Councillor C. J. Powell-Davidson be appointed to the Parksville Community and Conference Centre Society.

k) THAT Councillor C. R. Burger be appointed to the Parksville & District Chamber of Commerce.

l) THAT Councillor A. R. Greir be appointed to the Parksville and District Historical Society.

m) THAT Councillor C. R. Burger be appointed to the Parksville Downtown Business Association.

n) THAT Councillor A. R. Greir be appointed to the Ripple Effect Program (GJJS);
AND THAT Councillor S. E. Powell be appointed alternate.

7. 2010 MEETING DATES

a) Deputy Corporate Administrator - 2010 Meeting Dates - Pages 13 to 15
Under the provisions of the Community Charter once a year a meeting schedule must be made available to the public. Council Procedure Bylaw No. 1386 requires that this be done prior to January 1, 2010.

Recommendation: THAT the report from the Deputy Corporate Administrator dated November 20, 2009 entitled "2010 Meeting Dates" be received;
AND THAT the Council meeting scheduled for January 4, 2010 be cancelled.

8. PRESENTATIONS

9. DELEGATIONS

10. UNFINISHED BUSINESS

11. CORRESPONDENCE

a) Parksville and District Chamber of Commerce - Request to Establish an Outdoor Food Vendor Service - Page 16

Recommendation: THAT the correspondence from the Parksville and District Chamber of Commerce dated November 16, 2009, be received;
AND THAT the request to establish an outdoor food vendor service on Part of Lot 8, District Lot 40, Nanoose District, Plan 33339 [1275 Island Highway East] be referred to staff for review and recommendation.

b) Joan Hasell - Community Park Concession Contract - Pages 17 to 20

Recommendation: THAT the letter from Joan Hasell dated December 1, 2009 regarding the Community Park concession contract and proposed policy amendment, be received for information.

12. DISCUSSION RELATED TO DELEGATIONS OR CORRESPONDENCE

13. REPORTS

a) Committee of the Whole - November 16 2009 - Page 21
(1) Deputy Corporate Administrator - Community Park Concession Policy No. 3.18
Each year the City awards a lease agreement to provide a food concession service from the City owned building in the Community Park. However, at the same time a lease agreement exists for the concession building, other temporary food concessions are erected periodically in conjunction with designated special events taking place in the Community Park. As special event concessions are not static and do change for very worthwhile causes, it is necessary to address the topic to provide the City more flexibility in allowing temporary food concessions at the same time a concession building lease is in place.

Recommendation: THAT the report from the Deputy Corporate Administrator dated October 30, 2009 entitled "Community Park Concession Policy", be received;
AND THAT "Food Concessions in the Community Park Policy No. 3.18" be amended by approving the draft policy attached to the Deputy Corporate Administrator's report dated October 30, 2009, allowing for other food concessions in the Community Park, not specifically named in the policy.

(2) Deputy Corporate Administrator - Filming Guidelines and Policy
To develop a policy, guidelines and procedures that will allow filming activity on City owned properties while protecting these assets, operations and maintenance activities, and normal use and enjoyment of residents, visitors and businesses from unacceptable disruption, potential liability and adverse impact on resources.

Recommendation: THAT the draft "Filming Policy" attached to the Deputy Corporate Administrator's report dated November 2, 2009, be approved;
AND THAT the Vancouver Island North Film Commission, Greater Victoria Film Commission and BC Film Commission be advised of the City's Filming Policy.

(3) Chief Administrative Officer - Parksville & District Chamber of Commerce 2010 Fee for Services Agreement
The City and the Chamber of Commerce negotiate an annual Fee for Services Contract. The purpose of the document is to formalize requirements the City establishes for performance by the Chamber, provides for a means of evaluating the efforts of the Chamber, and confirms amounts and timing for payments made by the City.

Recommendation: THAT the Mayor and Corporate Officer be authorized to sign the 2010 Fee for Services Agreement with the Parksville and District Chamber of Commerce for the annual amount of $40,000.00.

b) Special Committee of the Whole - November 30, 2009 - Page 22
(1) Budget

Recommendation: THAT Staff be directed to prepare the 2009 - 2013 Revised Financial Plan Bylaw reflecting the changes presented to Council at the November 25 and November 30, 2009 Special Committee of the Whole Meetings by the Manager of Budgets and Special Projects.

c) Director of Community Planning - Development Variance Permit [205 Jensen Avenue East] - Pages 23 to 34
An application has been received from CitySpaces Consulting Ltd. on behalf of the Parksville Lions Senior Citizens Housing Society for the purpose of seeking a zoning bylaw relaxation to permit a reduction in the total number of required parking spaces from 22 to 10 stalls. This variance request is necessary to allow the separate development permit application proposal to proceed. The development permit will include terms and conditions requiring that the development variance permit is completed prior to development permit issuance.

Recommendation: THAT the report from the Director of Community Planning dated November 18, 2009 for a development variance permit application for Lots 29 and 30, District Lot 13, Nanoose District, Plan 1565 (205 Jensen Avenue East) be received; AND THAT Staff commence the statutory notification process required as Council intends to consider granting a Development Variance Permit to the Parksville Lions Senior Citizens Housing Society, (Inc. No. S11231) for the purpose of granting a Zoning Bylaw relaxation which would permit a reduction in the total number of required parking spaces from 22 to 10 stalls on Lots 29 and 30, District Lot 13, Nanoose District, Plan 1565 (205 Jensen Avenue East).

d) Chief Administrative Officer - Oceanside Tourism Association Fee for Service Agreement - Pages 35 to 43
During the negotiations of the 2009 Oceanside Tourism Agreement there may have been a desire amongst Council that the business license fee be reduced by the $20 surcharge and that the 2009 fee for service agreement would not be renewed for 2010. To date Council has not formally debated this issue and staff needs direction regarding the 2010 business license fees prior to mailing the 2010 business license renewal notices.

Recommendation: THAT the report from the Chief Administrative Officer dated December 3, 2009 entitled "Oceanside Tourism Association Fee for Service Agreement", be received.

14. BYLAWS

a) "Zoning and Development Amendment Bylaw, 2009, No. 2000.75"
To facilitate bumper cars and to allow for other future amusement activities such as a games room [Riptide Lagoon Adventure Golf - 1000 Resort Drive]. Prior to bylaw adoption the property owner, at their expense, were to prepare and register a restrictive covenant on the property title prohibiting the use of internal combustion engine powered amusements or rides on the subject property. This registration has been completed.

(i) Recommendation: THAT "Zoning and Development Amendment Bylaw, 2009, No. 2000.75" be adopted.

b) "Land Reserve Fund Expenditure Bylaw, 2009, No. 1457"
Purchase, clean up, removal of houses and incidentals of 114 and 120 Jensen Avenue.

(i) Recommendation: THAT "Land Reserve Fund Expenditure Bylaw, 2009, No. 1457" be adopted.

c) "Zoning and Development Amendment Bylaw, 2009, No. 2000.76"
'Housekeeping amendments' to the home occupations regulations in order to keep the regulations current and provide greater clarity.

(i) Recommendation: THAT "Zoning and Development Amendment Bylaw, 2009, No. 2000.76" be read a third time.

(ii) Recommendation: THAT "Zoning and Development Amendment Bylaw, 2009, No. 2000.76" be adopted.

15. NEW BUSINESS

16.NOTICE OF MOTION

17. SPECIAL BUSINESS (Closed/In Camera)

Pursuant to Sections 90 (1) (c) of the Community Charter Council proceed to a closed meeting to consider an item relating to personnel.

18. ADJOURNMENT