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Council Meeting Agenda
This event starts on Dec 21, 2009 and Runs through Dec 21, 2009

Attachments: Location: Parksville Civic & Technology Centre, Forum

COUNCIL MEETING AGENDA

MONDAY, DECEMBER 21, 2009 - 6:00 P.M.

1. ADOPTION OF MINUTES

    a) of the Council meeting held December 7, 2009 - Pages 1 to 6

    Recommendation: THAT the minutes of the meeting of Council held December 7, 2009 be adopted.

    b) of the special Council meeting held December 14, 2009 - Page 7

    Recommendation: THAT the minutes of the special meeting of Council held December 14, 2009 be adopted.

2. APPROVAL OF AGENDA

3. PRESENTATIONS

4. DELEGATIONS

    a) Michele Deakin & Ron Beuchert - Mid Vancouver Island Habitat Enhancement Society (MVIHES) - Page 8
    A summary of their findings/recommendations from their completed bio-inventory of the Englishman River Estuary and the nearshore from Little Qualicum River to Craig Creek. The presentation will include a highlight of issues related to water quality, fish habitat, key shoreline and nearshore habitat issues, and a summary of estuarine vegetation issues including those associated with Canadian Geese.

5. UNFINISHED BUSINESS

6. CORRESPONDENCE

    a) Regional District of Nanaimo - Northern Community Sewer LSA Boundary Amendment Bylaw No. 889.54 - Pages 9 to 11
    This bylaw proposes to include one property within the Surfside Sewer LSA into the Northern Community Sewer Local Service Area.

    Recommendation: THAT the Council of the City of Parksville consents to the adoption of "Northern Community Sewer LSA Boundary Amendment Bylaw No. 889.54", and the Regional District of Nanaimo be notified accordingly.

7. DISCUSSION RELATED TO DELEGATIONS OR CORRESPONDENCE

8. REPORTS

    a) Committee of the Whole - December 7, 2009 - Pages 12 to 13

      (1) Director of Community Planning - Development Permit Application [205 Jensen Avenue East]
      On October 21, 2009, the City received a development permit application from CitySpaces Consulting Ltd. on behalf of the owners of the property. The applicant requests the issuance of a development permit to permit a four storey wood frame building of 33 one-bedroom units on the upper three floors and commercial retail units and common amenity/office space for the Lions Senior Citizens Housing Society and tenants on the main floor and overall site plan. A height variance of 1.9 metres is requested.

      Recommendation: THAT the report from the Director of Community Planning dated November 18, 2009 for the issuance of a development permit at 205 Jensen Avenue East be received;
      AND THAT a development permit be issued to Parksville Lions Senior Citizens Housing Society, (Inc. No. S11231) to permit a four storey wood frame building of 33 one-bedroom units on the upper three floors and commercial retail units and common amenity/office space for the Lions Senior Citizens Housing Society and tenants on the main floor and overall site plan with a requested variance to relax the C-3 zone maximum height of the principal building from 11 metres to 12.9 metres on Lots 29 and 30, District Lot 13, Nanoose District, Plan 1565 (205 Jensen Avenue East);
      AND THAT a landscaping letter of credit in the amount of $77,151.00 be received prior to the issuance of the permit, for the purpose of assuring the completion of site landscaping;
      AND FURTHER THAT proof of lot consolidation be received prior to the issuance of the permit.

      (2) Director of Community Planning - Development Permit Application [1000 Resort Drive]
      On October 28, 2009 the City received a development permit application from Riptide Lagoon Adventure Golf Ltd., as owners of the property 1000 Resort Drive. The applicant requests the issuance of a development permit to permit construction of a building and track for electric bumper cars.

      Recommendation: THAT the report from the Director of Community Planning dated November 19, 2009 for the issuance of a development permit at 1000 Resort Drive be received;
      AND THAT a development permit be issued to Riptide Lagoon Adventure Golf Ltd., (Inc. No. 438383) to permit construction of a building and track for electric bumper cars on Lot A, District Lot 123, Nanoose District, Plan VIP75416 (1000 Resort Drive).

      (3) Director of Community Planning - Technical Information for Locating the Community Garden at Parksville Civic and Technology Centre Park
      Staff has been directed to review the technical aspects of relocating the Community Garden to the Parksville Civic and Technology Centre Park site.

      Recommendation: THAT the report from the Director of Community Planning dated November 26, 2009 titled "Consideration of Technical Information for Locating the Community Garden at the Parksville Civic and Technology Centre Park" be received;
      AND THAT consideration of technical information for locating the Community Garden at the Parksville Civic and Technology Centre Park be postponed until the Parksville Garden and Parkland Society have had an opportunity to discuss the technical review with representatives from the Department of Community Planning.

      (4) Director of Community Planning - Official Community Plan Review
      The purpose of this report is to advise Council that Staff is preparing to commence the Official Community Plan update and to reveal some overall information regarding process and content.

      Recommendation: THAT the report from the Director of Community Planning dated November 26, 2009 entitled "Consideration of an Official Community Plan Review" be received;
      AND THAT Council accept the general approach to a work program for the Official Community Plan Review as outlined in the report from the Director of Community Planning dated November 26, 2009;
      AND THAT Staff be directed to prepare formal Terms of Reference for the Official Community Plan review;
      AND THAT Staff be directed to prepare draft Terms of Reference for an Official Community Plan Advisory Committee for Council approval;
      AND FURTHER THAT upon approval of the draft Terms of Reference, staff be authorized to establish an Official Community Plan Advisory Committee.

      (5) Manager of Operations - Access to Businesses on the South Side of Highway 19A Immediately West of the Englishman River Bridge
      Staff was directed by Council to review the technical issues of the signage and traffic configuration currently restricting access to the businesses on the south side of Highway 19A immediately west of the Englishman River Bridge and provide Council with alternatives and a recommended course of action.

      Recommendation: THAT the report from the Manager of Operations dated December 1, 2009 entitled "Access to Businesses on the South Side of the Highway 19A Immediately West of the Englishman River Bridge" be received;
      AND THAT Staff be directed to remove the existing right turn only signage at the driveways accessing 762 Island Highway East prohibiting the left turn out movement.

    b) Director of Community Planning - Development Variance Permit Application [205 Jensen Avenue East] - Pages 14 to 17
    An application has been received from CitySpaces Consulting Ltd. on behalf of the Parksville Lions Senior Citizens Housing Society for the purpose of seeking a zoning bylaw relaxation to permit a reduction in the total number of required parking spaces from 22 to 10 stalls. The required notification has now occurred therefore at this meeting Council must give those persons present in the gallery an opportunity to speak on this matter and shall take written submissions into consideration.

    Recommendation: THAT the report from the Director of Community Planning dated December 15, 2009 for consideration of issuing a Development Variance Permit for 205 Jensen Avenue East be received;
    AND THAT contingent upon consideration of public comment received, Council direct Staff to issue a Development Variance Permit to the Parksville Lions Senior Citizens Housing Society, (Inc. No. S11231) for the purpose of granting a Zoning Bylaw relaxation which would permit a reduction in the total number of required parking spaces from 22 to 10 stalls on Lots 29 and 30, District Lot 13, Nanoose District, Plan 1565 (205 Jensen Avenue East).

    c) Director of Community Planning - Advisory Planning Commission Vacancies - Pages 18 to 20
    The terms of office of four members of the Advisory Planning Commission expire December 31, 2009. Advisory Planning Commission Bylaw, 1999, No. 1331 stipulates that the Advisory Planning Commission shall consist of seven members. The terms of the other three members have terms which will expire at the end of 2010.

    Recommendation: THAT the report from the Director of Community Planning dated December 3, 2009 entitled "Advisory Planning Commission Vacancies" be received;
    AND THAT Staff advertise for interested members of the community to submit their names for consideration for appointment to the Commission;
    AND FURTHER THAT Staff provide Council with names of all candidates when the information is available.

    d) Director of Finance - Amendment to Water Service System Bylaw - Pages 21 to 27
    The water service system bylaw is amended to include definitions and water usage rates for "large families" of five or more family members. The bylaw is also amended to add in a charge for reading the water meter and calculating a water bill part way through a billing period for properties being sold.

    Recommendation: THAT the report from the Director of Finance dated December 15, 2009 entitled "Amendment to Water Service System Bylaw", be received;
    AND THAT Staff be directed to bring forward an amendment to the "Water Service System Bylaw, 1999, No. 1320" to include a separate rate for large families and a new meter reading charge upon the sale of properties, for Council consideration.

    e) Director of Engineering & Operations - Tender for Moilliet Street Upgrade - Pages 28 to 30
    On May 4, 2009, Council passed Resolution #09-107 authorizing staff to pre-qualify fourteen (14) firms to submit bids for projects in the 2009 Capital Works Program. The work comprises the reconstruction of approximately 1 km of Moilliet Street to a Modified Local Road Standard. Tender packages were received by eight contractors. Knappett Industries (2006) Ltd. was the low bidder.

    Recommendation: THAT the report from the Director of Engineering & Operations dated December 16, 2009 entitled "Award of Tender for Moilliet Street Upgrade (Bernard Avenue to Island Highway 19A)" be received;
    AND THAT Council award the tender for the "Moilliet Street Upgrade (Bernard Avenue to Island Highway 19A)", in the amount of $2,179,348.13 including GST, to Knappett Industries (2006) Ltd.

    f) Chief Administrative Officer - Community Park Concession Lease for 2010 - Pages 31 to 33
    Each year the City advertises for the submission of lease tenders to provide a food concession service from the City owned building in the Community Park from the Victoria Day weekend until Thanksgiving. The "Food Concessions in the Community Park Policy No. 3.18" was recently amended, thus reducing the vendor monopoly that was provided to the contracted concession provider. The City needs to decide whether to renew the 2009 Agreement at a significantly reduced rental rate, or advertise for bids.

    Recommendation: THAT the report from the Chief Administrative Officer dated December 15, 2009 entitled "Community Park Concession Lease Agreement for 2010", be received;
    AND THAT the City advertise the tender for the operation of the Community Park Concession for the 2010 season.

    g) Deputy Corporate Administrator - Firearms Bylaw - Pages 34 to 39
    A review of current bylaws has revealed two bylaws surrounding the discharge of firearms, slingshots and dangerous devices in the municipality adopted by Council in 1955 and 1976 are outdated. Staff has drafted an updated bylaw to regulate and prohibit the discharge of firearms and the use of bows while at the same time repealing the two outdated bylaws.

    Recommendation: THAT the report from the Deputy Corporate Administrator dated December 14, 2009 entitled "Firearms Bylaw", be received;
    AND THAT staff be instructed to bring forward the draft Firearms Regulation Bylaw attached to the December 14, 2009 Deputy Corporate Administrator's report for reading consideration by Council.

    h) Deputy Corporate Administrator - Review of Corporate Policy Manual Section 9 - Emergency / Natural Disasters and Employee Response - Pages 40 to 45
    The review of the City's Policy Manual is an ongoing project being conducted by the Administration Department. Many of the City's policies are outdated, have become redundant by more recent programs and bylaws or need to be replaced. The purpose of this report is to examine and make recommendations regarding the Emergency/Natural Disasters and Employee Response Policy No. 9.3 contained in the emergency section of the Corporate Policy Manual.

    Recommendation: THAT the report from the Deputy Corporate Administrator dated December 14, 2009 entitled "Review of Emergency/Natural Disasters and Employee Response Policy No. 9.3", be received;
    AND THAT Draft Corporate Policy No. 9.3 "Emergency/Natural Disasters and Employee Response" attached to the Deputy Corporate Administrator's report dated December 14, 2009, be approved.

9. BYLAWS

    a) "Business Licence Amendment Bylaw, 2009, No. 1079.4"
    At the December 7, 2009 meeting of Council, Resolution #09-304 was adopted directing staff to bring forward an amendment to "Business Licence Bylaw, 1991, No. 1079" to remove the $20.00 increase implemented in all except home occupation business licence fees in 1998. As business licence renewal notices are mailed out before the end of December each year, the amendment bylaw should be adopted prior to sending out the notices for 2010 business licences.

    (i) Recommendation: THAT "Business Licence Amendment Bylaw, 2009, No. 1079.4" be adopted.

    b) "Five Year Financial Plan Amendment Bylaw, 2009 - 2013, No. 1451.3" - Pages 46 to 52
    At the December 7, 2009 meeting of Council, Resolution #09-301 (1) was adopted directing staff to amend the 2009 - 2013 Revised Financial Plan Bylaw reflecting the changes presented to Council at the November 25 and November 30, 2009 Special Committee of the Whole Meetings by the Manager of Budgets and Special Projects.

    (i) Recommendation: THAT "Five Year Financial Plan Amendment Bylaw, 2009 - 2013, No. 1451.3" be read a first time.

    (ii) Recommendation: THAT "Five Year Financial Plan Amendment Bylaw, 2009 - 2013, No. 1451.3" be read a second and third time.

    c) "Water Service System Amendment Bylaw, 2009, No. 1320.16" - Pages 53 to 56
    The water service system bylaw is amended to include definitions and water usage rates for "large families" of five or more family members. The bylaw is also amended to add in a charge for reading the water meter and calculating a water bill part way through a billing period for properties being sold.

    (i) Recommendation: THAT "Water Service System Amendment Bylaw, 2009, No. 1320.16" be read a first time.

    (ii) Recommendation: THAT "Water Service System Amendment Bylaw, 2009, No. 1320.16" be read a second and third time.

10. NEW BUSINESS

11.NOTICE OF MOTION

    a) Councillor Greir - Cyclone Taylor Cup Financial Support - From September 21, 2009 Regular Meeting of Council

    Recommendation: THAT the City provide funding for the Cyclone Taylor Cup Hockey Tournament in the amount of $5,000.00.

12. SPECIAL BUSINESS (Closed/In Camera)

    Pursuant to Sections 90 (1) (e) of the Community Charter Council proceed to a closed meeting to consider an item relating to disposition of land.

13. ADJOURNMENT



Event Name: Council Meeting Agenda | Event Category: Council Meeting



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