• October 5 Full Agenda Package - Pages 1 to 89

1. ADOPTION OF MINUTES

a) of the September 21, 2009 minutes of the Committee of the Whole meeting - Pages 1 to 2

a) Angela Quek, APYQ Architecture & Shirley Wright, Property Owner - Page 3
Review the project specifically in regards to revisions related to walkways, laneways, height and density as well as sustainability.

3. CORRESPONDENCE

4. DISCUSSION RELATED TO DELEGATIONS OR CORRESPONDENCE

5. STAFF PRESENTATIONS

a) Director of Community Planning - Zoning Amendment Application [451, 461 and 465 Hirst Avenue West] - Pages 4 to 35
This is a follow up report for a rezoning application that, if approved, would facilitate a 41 unit multifamily development consisting of three duplexes and two apartment buildings.

Recommendation: THAT the report from the Director of Community Planning dated July 23, 2009 entitled "Follow-up Report - Zoning Amendment Application - 451, 461 and 465 Hirst Avenue West" be received;
AND THAT the zoning amendment application for Lot 1, Plan 17579 and Lot A, Plan 17962 and Lot 4, Plan 18691, District Lot 106, Nanoose District [451, 461 and 465 Hirst Avenue West], be denied.

b) Director of Community Planning - Consideration of a New Community Garden Site and Establishment of a Community Garden Program - Pages 36 to 65
Discussion of utilizing a portion of the existing Community Garden lot for its intended purpose of road right of way prompts an examination of the impact and how to address it. Overall, the Society's emphasis on urban food production is growing and the importance of community gardens is well understood. Other jurisdictions have comprehensive programs that offer a template to follow.

Recommendation: THAT the report from the Director of Community Planning dated September 29, 2009 for consideration of a new Community Garden site and how to establish a Community Garden program be received;
AND THAT the existing site at 205 McVickers be maintained to the extent possible after the road right of way has been taken;
And That Staff be directed to take the next steps of public consultation and technical due diligence to establish the suitability of Nicholls Park as a new permanent site;
AND FURTHER THAT Staff prepare a policy strategy on the model of the District of Saanich for the ongoing establishment of a Community Garden program, with the goal of facilitating multiple sites throughout the Community.

c) Director of Community Planning - Update on Implementing an Accessibility Upgrade Incentive Program - Pages 66 to 72
Council requested a program to provide rebates for accessibility upgrades be developed for the owner's of existing or new buildings. The proposed incentive program was presented to Council and referred to the Measuring Up Parksville Committee. Comment has subsequently been received from Measuring Up Parksville.

Recommendation: THAT the report from the Director of Community Planning dated September 24, 2009 entitled "Up-Date on Implementing an Accessibility Upgrade Incentive Program" be received;
AND THAT the Staff be directed to implement the upgrade incentive program in accordance with Schedule "A'" of this report.

d) Deputy Corporate Administrator - Review of Corporate Policy Manual Section 9 - Computer Security Related Policies - Pages 73 to 87
The review of the City's Policy Manual is a project that has been identified by the Administration Department as one that needs to be carried out. We have found that many of the City's policies are outdated, have become redundant by more recent programs and bylaws or need to be replaced. The purpose of this report is to examine and make recommendations regarding the policies contained in the emergency section of the Corporate Policy Manual applicable to computer security and e-mail practices.

Recommendation: THAT the report from the Deputy Corporate Administrator dated September 1, 2009 entitled "Review of Corporate Policies Applicable to Computer Security", be received;
AND THAT the amended policies presented as Amended Computer Internet Security Policy No. 9.10, Amended Computer System Security Policy No. 9.11 and Amended Computer System Backup Procedures Policy No. 9.12, attached to the Deputy Corporate Administrator's report dated September 1, 2009, be approved;
AND FURTHER THAT the Draft E-Mail Management Policy No. 9.14 attached to the Deputy Corporate Administrator's report dated September 1, 2009, be approved.

6. NEW BUSINESS

7. ADJOURNMENT