• October 19 Full Agenda Package - Pages 1 to 15

1. ADOPTION OF MINUTES

a) of the Public Hearing held October 5, 2009 - Pages 1 to 2
"Zoning and Development Amendment Bylaw, 2009, No. 2000.75"

Recommendation: THAT the minutes of the Public Hearing held October 5, 2009 be adopted.

b) of the meeting of Council held October 5, 2009 - Pages 3 to 8

Recommendation: THAT the minutes of the meeting of Council held October 5, 2009 be adopted.

2. APPROVAL OF AGENDA

3. PRESENTATIONS

4. DELEGATIONS

5. UNFINISHED BUSINESS

6. CORRESPONDENCE

7. DISCUSSION RELATED TO DELEGATIONS OR CORRESPONDENCE

8. REPORTS

a) Committee of the Whole - October 5 2009 - Pages 9 to 10
(1) Director of Community Planning - Zoning Amendment Application [451, 461 and 465 Hirst Avenue West]
This is a follow up report for a rezoning application that, if approved, would facilitate a 41 unit multifamily development consisting of three duplexes and two apartment buildings.

Recommendation: THAT the report from the Director of Community Planning dated July 23, 2009 entitled "Follow-up Report - Zoning Amendment Application - 451, 461 and 465 Hirst Avenue West" be received;
AND THAT the zoning amendment application for Lot 1, Plan 17579 and Lot A, Plan 17962 and Lot 4, Plan 18691, District Lot 106, Nanoose District [451, 461 and 465 Hirst Avenue West], be denied.

(2) Director of Community Planning - Update on Implementing an Accessibility Upgrade Incentive Program
Council requested a program to provide rebates for accessibility upgrades be developed for the owner's of existing or new buildings. The proposed incentive program was presented to Council and referred to the Measuring Up Parksville Committee. Comment has subsequently been received from Measuring Up Parksville.

Recommendation: THAT the report from the Director of Community Planning dated September 24, 2009 entitled "Up-Date on Implementing an Accessibility Upgrade Incentive Program" be received;
AND THAT the Draft Accessibility Upgrade Rebate Policy No. 4.30 attached to the Director of Community Planning's report dated September 24, 2009, be approved.

(3) Deputy Corporate Administrator - Review of Corporate Policy Manual Section 9 - Computer Security Related Policies
The review of the City's Policy Manual is a project that has been identified by the Administration Department as one that needs to be carried out. We have found that many of the City's policies are outdated, have become redundant by more recent programs and bylaws or need to be replaced. The purpose of this report is to examine and make recommendations regarding the policies contained in the emergency section of the Corporate Policy Manual applicable to computer security and e-mail practices.

Recommendation: THAT the report from the Deputy Corporate Administrator dated September 1, 2009 entitled "Review of Corporate Policies Applicable to Computer Security", be received;
AND THAT the amended policies presented as Amended Computer Internet Security Policy No. 9.10, Amended Computer System Security Policy No. 9.11 and Amended Computer System Backup Procedures Policy No. 9.12, attached to the Deputy Corporate Administrator's report dated September 1, 2009, be approved;
AND FURTHER THAT the Draft E-Mail Management Policy No. 9.14 attached to the Deputy Corporate Administrator's report dated September 1, 2009, be approved.

NOTE: The October 5, 2009 COTW report recommendation from the Director of Community Planning re: Consideration of a New Community Garden Site and Establishment of a Community Garden Program was approved and brought forward to the October 5, 2009 meeting of Council and approved by Council Resolution No. 09-255.

9. BYLAWS

a) "Permissive Taxation Exemption Bylaw, 2009, No. 1456"
Annual taxation exemptions provided under the Community Charter. The deadline for application submission was August 31, 2009. In order for 2010 taxation exemptions to take affect, the bylaw must be adopted in the preceding year, on or before October 31, 2009.

(i) Recommendation: THAT "Permissive Taxation Exemption Bylaw, 2009, No. 1456" be adopted.

b) "Zoning and Development Amendment Bylaw, 2009, No. 2000.75"
To facilitate bumper cars and to allow for other future amusement activities such as a games room [1000 Resort Drive].

(i) Recommendation: THAT "Zoning and Development Amendment Bylaw, 2009, No. 2000.75" be read a third time.

c) "Downtown Revitalization Tax Exemption Amendment Bylaw, 2009, No. 1433.1" - Pages 11 to 12
In response to Council Resolution #09-246 Staff has amended Schedule A contained in the "Downtown Revitalization Tax Exemption Bylaw No. 1433" to include Weld Street and the west side of Corfield Street between Jensen Avenue and Highway 19A for Council's consideration.

(i) Recommendation: THAT "Downtown Revitalization Tax Exemption Amendment Bylaw, 2009, No. 1433.1" be read a first time.

(ii) Recommendation: THAT "Downtown Revitalization Tax Exemption Amendment Bylaw, 2009, No. 1433.1" be read a second and third time.

10. NEW BUSINESS

11.NOTICE OF MOTION

a) Councillor Greir - Cyclone Taylor Cup - From September 21, 2009 and October 5, 2009 Regular Meetings of Council

Recommendation: THAT the City financially support the Cyclone Taylor Cup in the amount of $5,000.00

12. SPECIAL BUSINESS (Closed/In Camera)

Pursuant to Sections 90 (1) (j) of the Community Charter Council proceed to a closed meeting to consider an item relating to third party interest.

13. ADJOURNMENT