• September 15 Full Agenda Package - Part 1 - Pages 1 to 20
• September 15 Full Agenda Package - Part 2 - Pages 21 to 40
• September 15 Full Agenda Package - Part 3 - Pages 41 to 58

1. ADOPTION OF MINUTES

a) of the Public Hearing held September 3, 2008 - Pages 1 to 2 "Zoning and Development Amendment Bylaw, 2008, No. 2000.69" and "Zoning and Development Amendment Bylaw, 2008 No. 2000.70"

Recommendation: THAT the minutes of the Public Hearing held September 3, 2008 be adopted.

b) of the regular meeting of Council held September 3, 2008 - Pages 3 to 7

Recommendation: THAT the minutes of the regular meeting of Council held September 3, 2008 be adopted.

3. PRESENTATIONS

4. DELEGATIONS

a) Gerry Price and Regan Myers - Measuring Up Parksville - Universal Design as it relates to individuals with disabilities - Page 8

6. CORRESPONDENCE

7. DISCUSSION RELATED TO DELEGATIONS OR CORRESPONDENCE

8. REPORTS

a) Committee of the Whole - September 8, 2008 - Page 9

(1) Director of Administrative Services - 2008 Fall Grant-In-Aid Applications
Under the provisions of the City's Grant-In-Aid Application policy the City of Parksville may provide direct financial assistance to community groups and organizations for events and projects that will benefit the citizens and visitors of the municipality contingent upon provisions being included in the annual operating budget. The 2008 budget for this purpose is $5000. As provided under the policy the award of grants is split into a spring and fall intake. The deadline for fall intake was August 29, 2008. The purpose of this report is to establish a Grant-in-Aid Select Committee to review the applications received by fall deadline.

Recommendation: THAT the report from the Director of Administrative Services dated September 2, 2008 entitled "2008 Fall Grant-In-Aid Applications" be received;
AND THAT a Grant-In-Aid Select Committee be appointed to review and recommend back to Council on the allocation of the $2,500.00 budgeted funds for the submissions received for the period ending August 29, 2008;
AND THAT the Grant-In-Aid Select Committee be comprised of the Director of Administrative Services and two Councillors appointed by the Mayor. Mayor Herle appointed Councillors Burger and Powell to the Grant-In-Aid Select Committee.

(2) Director of Administrative Services - 2009 Permissive Taxation Exemption Applications
Annual taxation exemptions provided under the Community Charter. In order for 2009 taxation exemptions to take affect, the bylaw must be adopted in the preceding year, on or before October 31, 2008.

Recommendation: THAT the report from the Director of Administrative Services dated September 2, 2008 entitled "2009 Permissive Taxation Exemption Applications" be received;
AND THAT the properties contained in the list entitled "Permissive Taxation Exemption Applicants 2009", dated August 29, 2008, attached to the report from the Director of Administrative Services, be considered for permissive taxation exemption for the municipal portion of their taxes in the 2009 calendar year;
AND THAT the necessary bylaw be forwarded to Council for reading consideration.

b) Building Inspector - Summary of Permit Types August 2008 - Page 10

Recommendation: THAT the Building Inspector's Summary of Permit Type report for August 2008 showing a cumulative year to date value of $12,179,958, be received.

c) Fire Chief - Monthly Incident and Inspection Reports August 2008 - Pages 11 to 12

Recommendation: THAT the Fire Chief's Summary of Incident Type report for August 2008 showing a total of 47 calls and the monthly Inspection Report for August 2008 showing 48 inspections, be received

d) Director of Engineering and Operations - Water Supply
Verbal Presentation

e) Manager of Current Planning - Bylaw to Enter into an Affordable Housing Agreement [352 Hirst Avenue) - Pages 13 to 26
The City has received a Housing Agreement for four affordable housing units from Carel Properties Ltd. for 352 Hirst Street. The consideration of a Housing Agreement Authorization Bylaw is to allow the city to enter into a housing agreement with the property owner to facilitate four affordable housing units.

Recommendation: THAT the "Housing Agreement Authorization Bylaw, 2008, No. 1441" be brought forward for consideration to allow the City to enter into an affordable housing agreement with the property owner, Carel Properties Ltd., Inc. No. BC0752485, for four (4) affordable housing rental units on the land legally described as Lot 5, District Lot 14, Nanoose District, Plan 5797 (352 Hirst Avenue).

f) Fire Chief - Fire Hall Expansion Project Loan Authorization Referendum - Pages 27 to 35
Staff has requested and has received from Liberty Contract Management Inc. an updated cost estimate for the proposed Fire Hall Renovation and Expansion project. The updated cost estimate reflects a 6% increase for a new total estimated project cost of $5,724,000.
Council direction is now required to direct staff to either proceed to referendum with the updated costs or to again review the scope of the project.

Recommendation: THAT third reading of "Fire Hall Addition Loan Authorization Bylaw, 2008, No. 1443" given June 2, 2008 be rescinded;
AND THAT "Fire Hall Loan Authorization Bylaw, 2008 No. 1443" be amended to increase the total amount of the borrowing from the sum of Five Million Four Hundred Thousand Dollars ($5,400,000.00) to the sum of Five Million Seven Hundred and Twenty Four Thousand Dollars ($5,724,000);
AND THAT "Fire Hall Addition Loan Authorization Bylaw, 2008, No. 1443" be given third reading as amended;
AND THAT "Fire Hall Addition Loan Authorization Bylaw, 2008, No. 1443" be sent to referendum at the Local Government Election on November 15, 2008
AND FURTHER THAT the referendum question be as follows:

"Are you in favor of the adoption of "Fire Hall Addition Loan Authorization Bylaw, 2008, No. 1443" which, if passed, authorizes the borrowing of up to the sum of Five Million Seven Hundred and Twenty Four Thousand Dollars ($5,724,000) for the renovation and construction of an addition to the City of Parksville Fire Hall?"

a) "Housing Agreement Authorization Bylaw, 2008, No. 1441" - Pages 36 to 46
To allow the city to enter into a housing agreement with Carel Properties Ltd. to facilitate four affordable housing units at 352 Hirst Street.

(i) Recommendation: THAT "Housing Agreement Authorization Bylaw, 2008, No. 1441" be read a first time.

(ii) Recommendation: THAT "Housing Agreement Authorization Bylaw, 2008, No. 1441" be read a second and third time.

b) "Official Community Plan Amendment Bylaw, 2008, No. 1370.10" - Page 47
Amendment to provide criteria for the evaluation of rezoning applications to determine whether the proposal contains community benefits and will not adversely impact community services.

(i) Recommendation: THAT "Official Community Plan Amendment Bylaw, 2008, No. 1370.10" be read a first time.

(ii) Recommendation: THAT "Official Community Plan Amendment Bylaw, 2008, No. 1370.10" be read a second time.

c) "Permissive Taxation Exemption Bylaw, 2008, No. 1452" - Pages 48 to 54
Annual taxation exemptions provided under the Community Charter. In order for 2009 taxation exemptions to take affect, the bylaw must be adopted in the preceding year, on or before October 31, 2008.

(i) Recommendation: THAT "Permissive Taxation Exemption Bylaw, 2008, No. 1452" be read a first time.

(ii) Recommendation: THAT "Permissive Taxation Exemption Bylaw, 2008, No. 1452" be read a second and third time.

d) "Development Cost Charges, 2008, No. 1437"
DCC's may be imposed to provide funds to assist the City to pay the capital costs of providing, constructing, altering or expanding sewage, water, drainage and highway facilities and of providing and improving parkland, in order to service, directly or indirectly, the development for which the charges are imposed.

(i) Recommendation: THAT "Development Cost Charges, 2008, No. 1437" be adopted.

11. NOTICE OF MOTION

12. SPECIAL BUSINESS (Closed/In Camera)

Pursuant to Sections 90 (1) (c) of the Community Charter Council proceed to a closed meeting to consider an item relating to personnel.