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Council Meeting
This event starts on Jul 21, 2008 and Runs through Jul 21, 2008

Attachments: Location: Parksville Civic & Technology Centre, Forum

COUNCIL MEETING AGENDA

MONDAY, JULY 21, 2008 - 6:00 P.M.

1. ADOPTION OF MINUTES

    a) of the regular meeting of Council held July 7, 2008 - Pages 1 to 7

    Recommendation: THAT the minutes of the regular meeting of Council held July 7, 2008 be adopted.

2. APPROVAL OF AGENDA

3. PRESENTATIONS

4. DELEGATIONS

5. UNFINISHED BUSINESS

6. CORRESPONDENCE

7. DISCUSSION RELATED TO DELEGATIONS OR CORRESPONDENCE

8. REPORTS

    a) Committee of the Whole - July 14, 2008 - Pages 8 to 9
      (1) Manager of Current Planning - Consideration of a Small-Lot Residential Zone
      Staff has been directed by Council to investigate the possibility of the inclusion of a small lot residential zoning within the existing Zoning and Development Bylaw.

      Recommendation: THAT the report from the Manager of Current Planning dated July 3, 2008 entitled "Consideration of a Small-Lot Residential Zone", be received;
      AND THAT the small lot residential zone template, attached as Schedule "A" to the report from the Manager of Current Planning dated July 3, 2008 entitled "Consideration of a Small-Lot Residential Zone", be accepted;
      AND FURTHER THAT staff make the small lot residential zone template available to interested parties.

      (2) Director of Community Planning - Consideration of Implementations of Mandatory Provision of Affordable Housing Units within all Future Multiple Family Developments
      Council requested that Staff consider the topic of mandating that all future housing projects contain some affordable housing units. Preliminary investigations indicate that some projects would not have the financial capability to do so, which would result in one-off relaxation requests. Staff recommended the approach of an OCP amendment to make mandatory affordable housing inclusion an evaluation of future rezoning applications. The COTW did not recommend that approach.

      Recommendation: THAT the report from the Director of Community Planning dated June 19, 2008 for consideration of implementation of mandatory provision of affordable housing units within all future multiple family developments be received;
      AND THAT staff be directed to amend all existing multiple family zoning categories so as to include a mandatory requirement for affordable housing in all future multi-family developments.

      (3) Manager of Engineering - Highway 19A - Shelly Road to the Englishman River Bridge Pedestrian Facilities Upgrade
      Project includes installing a wide concrete sidewalk from the Englishman River Bridge to Shelly Road; upgrading the pedestrian crosswalk at Martindale with overhead solar-powered pedestrian activated warning lights, and; installing traffic medians for the purpose of pedestrian refuge, a dedicated left turn lane onto Martindale Road and a protected turning lane onto Highway 19A (westbound) from Martindale Road.

      Recommendation: THAT the report from the Manager of Engineering dated July 8, 2008 entitled "Highway 19A - Shelly Road to the Englishman River Bridge Pedestrian Facilities Upgrade", be received;
      AND THAT the tender for the "Highway 19A - Shelly Road to the Englishman River Bridge Pedestrian Facilities Upgrade", in the amount of $490,449.83 (including GST), be awarded to Nash Excavating Ltd.

      (4) Director of Administrative Services - Consolidation Authorization Bylaw No. 1447
      Under the provisions of the Community Charter the Corporate Officer may be authorized to consolidate the bylaws of a municipality. This is required in order to give legal effect to the City's consolidated bylaws, as currently the bylaws are consolidated only for convenience.

      Recommendation: THAT the report from the Director of Administrative Services dated June 24, 2008 entitled "Consolidation Authorization Bylaw No. 1447" be received for information;
      AND THAT the "Consolidation Authorization Bylaw, 2008, No. 1447" be advanced for reading consideration.

      (5) 2009 Provisional Budget - Comments & Questions from Council

      Recommendation: THAT 2009 Provisional Budget presented to Council at the Special Committee of the Whole meeting held July 7, 2008 showing a prior year surplus in 2009 of $1,725,868 be approved with the following revisions:

        1. Increase the tax rate from 3% to 5% in 2013;
        2. Carry over $50,000 allocated for the OCP DP Guidelines review from 2008 to 2009;
        3. Allocate an additional $150,000 ($200,000 total) in 2009 for a full OCP review; and
        4. Allocate $5000 under Grants in Aid for the Brant Wildlife Festival in 2009, 2010 and 2011;
      AND THAT staff be instructed to initiate the public consultation process with respect to the 2009 Provisional Budget
      (6) Director of Community Planning - Official Community Plan (OCP) Development Permit Guidelines
      Council, through the budget process, endorsed consideration of a review and enhancement of the OCP's development permit guidelines as a major 2008 project. The budget assigned to the project is $50,000.00 but the applicant responding to the call for proposal has determined that their projected cost with GST will be $68,900.00. This report is to consider reallocation of funds in order to increase the OCP Development Permit Guidelines update project cost to $80,000.00.

      Recommendation: THAT the report from the Director of Community Planning dated June 19, 2008 for consideration of budget increase for the Official Community Plan Development Permit Guideline project be received;
      AND THAT a reallocation of funds in order to increase the OCP DP Guideline update project costs to $80,000 not be approved.

    b) Bylaw Compliance Officer - Untidy Lot [213 Crabapple Crescent] - Pages 10 to 12

    Recommendation: THAT if Council is not satisfied with the explanation, or if there is no explanation from the above property owners, Council may direct Staff to proceed with direct enforcement by giving the owners and/or occupier written notice of ten (10) days from the date of this Council meeting to clean up the property themselves;
    AND THAT the notice advises of specific clean up requirements, indicate the specific area requested to be cleaned up, and the consequences if the requested work is not completed;
    AND FURTHER THAT at the expiration of the ten (10) days following delivery of the notice, if clean up has not been completed, either City Staff or a private contractor shall undertake the specified clean up and expenses incurred shall be listed with an invoice directed to the registered owner. If such expenses are not paid by the end of the current year, the cost will be added to the property taxes pursuant to Sections 64 and 258 of the Community Charter.

    c) Building Inspector - Summary of Permit Types June 2008 - Page 13

    Recommendation: THAT the Building Inspector's Summary of Permit Type report for June 2008 showing a cumulative year to date value of $8,528,515, be received.

    d) Fire Chief - Monthly Incident and Inspection Reports June 2008 - Pages 14 to 15

    Recommendation: THAT the Fire Chief's Summary of Incident Type report for June 2008 showing a total of 53 calls and the monthly Inspection Report for June 2008 showing 23 inspections, be received

    e) Manager of Budgets and Special Projects - Road, Storm, Water and Sanitary Sewer DCC Bylaw - Pages 16 to 18
    City staff has presented Council with proposed revisions to the DCC program and was instructed by them to prepare the appropriate DCC Bylaw. The process has been following legislative and best practices guidelines and is now ready for Council to give readings to the revised DCC Bylaw for Water, Sanitary Sewer, Storm Drainage, Highway Facilities and Parkland. Council has an option of a further consultation meeting between Council and the public prior to the 3rd reading of the Bylaw or can elect to proceed with the Bylaw and Ministerial approval.

    Staff has provided the following alternative recommendations, as the decision to provide an opportunity for additional non technical input from the public regarding the impact of the new DCC rates is entirely at Council's discretion.

    Note: Should Council wish to hold an Open House the bylaw may only receive first reading at this meeting.

    Option 1: (No Open House) Recommendation: THAT Development Cost Charges Bylaw, 2008, No. 1437 be advanced for first three readings consideration by Council

    Option 2: (Open House required)
    Recommendation: THAT staff be directed to arrange an Open House on the Development Cost Charges Bylaw, 2008, No. 1437 to allow Council an opportunity to receive public input on the proposed increases to the development cost charges;
    AND THAT Development Cost Charges Bylaw, 2008, No. 1437 be advanced for first reading consideration by Council

    f) Director of Administrative Services - Elector Approval - Fire Hall Borrowing - Pages 19 to 27
    In order to proceed with consideration of the adoption of the Firehall Addition Local Authorization Bylaw, 2008, No. 1443, Council must first seek elector approval. Council has two options for seeking the approval - "Alternative Approval Process" or "Other Voting (Referendum)".

    Recommendation: THAT the report dated July 14, 2008 from the Director of Administrative Services entitled "Elector Approval - Firehall Borrowing" be received for information;
    AND THAT the elector approval of the Firehall Addition Local Authorization Bylaw, 2008, No. 1443 be obtained by the Alternate Approval Process, on a city-wide basis, using a single elector response form and that the deadline date for elector responses be Friday, August 29, 2008, at 4:00 p.m.

    g) Director of Administrative Services - 2008 Beer Garden Special Events Applications - Pages 28 to 41
    Under the provisions of the City's Special Events Policy organizations proposing to hold an event on municipal property, streets or parks are required to apply for a special events permit. All events covered in the policy must be approved by Council and event organizers must fulfill the requirements outlined in the policy.

    Recommendation: THAT the following organizations be permitted to conduct a beer garden special event in the Community Park Lacrosse Box on the specified dates and times outlined in the applications attached to the report from the Director of Administrative Services dated July 14, 2008 entitled "2008 Beer Garden Special Events Applications":

      District 69 Mixed Slo-Pitch Playoffs - July 26 and 27, 2008, 12:00 p.m. till 6:00 p.m.;
      Island Jewel Charity Slo-Pitch Tournament - August 2, 3, and 4, 2008, 12:00 p.m. till 6:00 p.m.;
    AND THAT the approval be granted on condition that the organizers ensure that any temporary food concessions associated with the event are in compliance with Community Park Food Concessions Policy No. 3.18;
    AND FURTHER THAT the approval for each event be granted on condition that the organizers adhere to the signed Terms and Conditions forms dated July 14, 2008 attached to the report from the Director of Administrative Services dated July 14, 2008 entitled "2008 Beer Garden Special Events Applications"
9. BYLAWS
    a) "Election Procedures and Automated Voting Authorization Bylaw, 2008, No. 1446"
    To provide the use of an automatic voting system and establish various procedures for the conduct of local government elections and other voting.
      (i) Recommendation: THAT "Election Procedures and Automated Voting Authorization Bylaw, 2008, No. 1446" be adopted
    b) "Officers Amendment Bylaw, 2008, No. 1326.2"
    Amendment to the Officers Bylaw to clarify position titles and the method of appointment.

      (i) Recommendation: THAT "Officers Amendment Bylaw, 2008, No. 1326.2" be adopted.
    c) "Outdoor Burning Amendment Bylaw, 2008, No. 1428.1"
    Amendment to the Outdoor Burning Bylaw to include agricultural clearing waste fires and the conditions under which they will be permitted.
      (i) Recommendation: THAT "Outdoor Burning Amendment Bylaw, 2008, No. 1428.1" be adopted
    d) "Zoning and Development Text Amendment Bylaw, 2008, No. 2000.60"
    Text Amendment to RS-3 Zone to reduce the overall percentage of affordable housing units that trigger the density bonusing.
      (i) Recommendation: THAT "Zoning and Development Amendment Bylaw, 2008, No. 2000.60" be adopted.
    e) "Zoning and Development Amendment Bylaw, 2008, No. 2000.61"
    352 Hirst Avenue - RS-1 to RS-3 (Carel Properties / R. B. Palmer & Associates).
      (i) Recommendation: THAT "Zoning and Development Amendment Bylaw, 2008, No. 2000.61" be adopted.
    f) "Consolidation Authorization Bylaw, 2008, No. 1447" - Pages 42 to 43
    Authorizes the corporate officer to consolidate one or more of the bylaws of the City.
      (i) Recommendation: THAT "Consolidation Authorization Bylaw, 2008, No. 1447" be read a first time.

      (ii) Recommendation: THAT "Consolidation Authorization Bylaw, 2008, No. 1447" be read a second and third time.

    g) "Development Cost Charges, 2008, No. 1437" - Pages 44 to 50
    DCC's may be imposed to provide funds to assist the City to pay the capital costs of providing, constructing, altering or expanding sewage, water, drainage and highway facilities and of providing and improving parkland, in order to service, directly or indirectly, the development for which the charges are imposed.

    NOTE: The number of readings given to this bylaw is dependent on the decision made under Item 8 (e).
    If no open house is to be held the recommendation will be:

      (i) Recommendation: THAT "Development Cost Charges, 2008, No. 1437" be read a first time.

      (ii) Recommendation: THAT "Development Cost Charges, 2008, No. 1437" be read a second and third time.

    If an open house is to be held the recommendation will be:
      (i) Recommendation: THAT "Development Cost Charges, 2008, No. 1437" be read a first time.
10. NEW BUSINESS

11. NOTICE OF MOTION

12. SPECIAL BUSINESS (Closed/In Camera)

14. ADJOURNMENT



Event Name: Council Meeting | Event Category: City Agenda



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