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Council Meeting
This event starts on Jun 16, 2008 and Runs through Jun 16, 2008

Attachments: Location: Parksville Civic & Technology Centre, Forum

COUNCIL MEETING AGENDA

MONDAY, JUNE 16, 2008 - 6:00 P.M.

1. PUBLIC HEARING

    "Zoning and Development Amendment Bylaw, 2008, No. 2000.62" - the purpose is to amend the definition of "affordable housing".

    "Zoning and Development Amendment Bylaw, 2008 No. 2000.63" - the purpose is to amend Section 213.1 - DOWNTOWN COMMERCIAL (C-3) ZONE - PERMITTED LAND USES by adding Single Family Residential as a principal use.

    "Zoning and Development Amendment Bylaw, 2008 No. 2000.64" - the purpose is to amend Section 214.1 - HIGHWAY COMMERCIAL (CS-1) ZONE - PERMITTED LAND USES by adding Single Family Residential as a principal use.

    "Zoning and Development Amendment Bylaw, 2008 No. 2000.65" - the purpose is to amend Section 210.1 - AGRICULTURAL (A-1) ZONE - PERMITTED LAND USES by changing the minimum lot size for Single Family Dwelling from 560 m2 to 4 ha.

    "Zoning and Development Amendment Bylaw, 2008 No. 2000.66" - the purpose is to amend Section 604 - PROHIBITED USES OF LAND, BUILDINGS AND STRUCTURES by adding the storage of fireworks and/or explosives in all zones containing residential uses, excepting "accessory residential" in the I-1 and IN2 Zones.

    "Zoning and Development Amendment Bylaw, 2008 No. 2000.67" - the purpose is to amend Section 104 - DEFINITIONS of DIVISION 100: SCOPE AND DEFINITIONS by amending the definition of "exterior lot line".

    "Zoning and Development Amendment Bylaw, 2008 No. 2000.68" - the purpose is to amend Section 613 - SECONDARY SUITES of DIVISION 600, GENERAL REGULATIONS, by changing the maximum size of a secondary suite from 60 m2 to 90 m2.

    [Public Hearing Agenda to be Distributed]

2. ADOPTION OF MINUTES
    a) of the Public Hearing held June 2, 2008 - Pages 1 to 2
    "Official Community Plan Amendment Bylaw, 2008, No. 1370.8" - text amendment to add a policy statement and "Official Community Plan Amendment Bylaw, 2008, No. 1370.9" - text amendment to allow for the inclusion of a watercourse protection development permit area.

    Recommendation: That the minutes of the Public Hearing held June 2, 2008 be adopted.

    b) of the regular meeting of Council held June 2, 2008 - Pages 3 to 6

    Recommendation: THAT the minutes of the regular meeting of Council held June 2, 2008 be adopted.

3. APPROVAL OF AGENDA

4. PRESENTATIONS

5. DELEGATIONS

6. UNFINISHED BUSINESS

7. CORRESPONDENCE

8. DISCUSSION RELATED TO DELEGATIONS OR CORRESPONDENCE

9. REPORTS

    a) Committee of the Whole - June 9, 2008 - Pages 7 to 8
      (1) Manager of Budgets and Special Projects - Development Cost Charge (DCC) Program Revisions
      At the Committee of the Whole meeting on May 26, 2008, Council requested staff to provide clarification on the changes to the DCC program and rates recommended subsequent to the public consultation process. Staff recommends that the DCC funding for 14 of the 63 projects included in the DCC capital program be changed. The changes reflect generally accepted 'best practices' where the DCC funds are used to fund infrastructure needs required to accommodate community growth. The proposed changes would result in a net reduction in proposed DCC rates, as compared to the rates proposed in January 2008, of $1,682.26 for a single family residential unit. Increased funding amounts of $856,910 will be required from the General Revenue and the Utility funds over the 20 year program due to the decrease in rates.

      Recommendation: THAT the report from the Manager of Budgets and Special Projects dated June 4, 2008 entitled "Development Cost Charge (DCC) Program", be received;
      AND THAT staff prepare the relevant bylaws to revise the DCC program, for Council consideration, based on the DCC program presented to Council in January 2008, and the revisions presented in the report from the Manager of Budgets and Special Projects dated June 4, 2008 entitled "Development Cost Charge (DCC) Program Revisions".

      Recommendation: THAT Staff be requested to prepare a policy requiring an annual review of the development cost charges.

      (2) Director of Finance - 2007 Statement of Financial Information
      The municipality is required to prepare, by June 30, a Statement of Financial Information (SOFI) for the prior year under the Financial Information Act. The required statements and schedules have been prepared in accordance with the Act and are attached to the report as the SOFI package must be approved by Council.

      Recommendation: THAT the report from the Director of Finance dated June 3, 2008 entitled "2007 Statement of Financial Information", be received;
      AND THAT the Statement of Financial Information for the Year Ended December 31, 2007 be approved.

      (3) Planner - Development Permit Application (103, 105, 111 & 125 McMillan Street)
      This is an application for a development permit to construct a 4-storey, 71-unit apartment building with overall site improvement. The subject property is within Development Permit Area No. 4 - Multiple Family Area, Central. The development permit designation is under the 'Form and Character' category. The site is located along the West side of the intersection of McMillan Street and the Harrison Avenue.

      Recommendation: THAT the report from the Planner dated May 28, 2008 entitled "Issuance of Development Permit (103, 105, 111 & 125 McMillan Street)", be received;
      AND THAT a development permit be issued to 0799424 B.C. Ltd., Inc. No. BC0799424 to permit a 71 unit apartment type building with requested variances which include a relaxation from 6.0 metres to 4.78 metres for a roof overhang of 1.22 metres and front lot line relaxation from 6.0 metres to 0.0 metres for an entry canopy at the primary building entry on McMillan Street and implementation of the overall site plan on Lots 3, 4, and 2, District Lot 89, Nanoose District, Plan 6265 and Lot 1, District Lot 89, Nanoose District, Plan 5232 and That Part of Parcel G (DD1582ON), District Lot 89, Nanoose District, shown outlined in Red on Plan 801-R (103, 105, 111 and 125 McMillan Street) subject to:

        (a) A landscaping bond in the amount of $108,700.00 be received prior to the issuance of the permit.
      (4) Manager of Engineering - 2008 Supply of Asphalt Services
      Project includes road patching in various locations and road rehabilitation projects along Highway 19A, Sutherland Crescent and Despard Avenue between Craig and Corfield Streets.

      Recommendation: THAT the report from the Manager of Engineering dated June 3, 2008 entitled "2008 Supply of Asphalt Services", be received;
      AND THAT the tender for the "2008 Supply of Asphalt Services", in the amount of $937,020.00 (including GST), be awarded to Haylock Bros. Paving Ltd.

      (5) Manager of Engineering - McCarter Street & Stanford Avenue West Road & Watermain Improvements
      Project includes replacing watermain along Stanford Avenue from Craig to McCarter Streets; installing curb, gutter and sidewalks along the south and east frontages of the Lawn Bowling Club on Stanford and relocating the crosswalk to McCarter and Stanford.

      Recommendation: THAT the report from the Manager of Engineering dated June 3, 2008 entitled "McCarter Street & Stanford Avenue West Road & Watermain Improvements", be received;
      AND THAT the tender for the "McCarter Street & Stanford Avenue West, Road & Watermain Improvements", in the amount of $251,893.25 (including GST), be awarded to Windley Contracting Ltd.;
      AND FURTHER THAT staff amend the 2008 Financial Plan to reflect the actual cost of the works for the "McCarter Street & Stanford Avenue West, Road & Watermain Improvements" capital project.

      (6) Director of Administrative Services - Special Events Applications
      Under the provisions of the City's Special Events Policy organizations proposing to hold an event on municipal property, streets or parks are required to apply for a special events permit. All events covered in the policy must be approved by Council and event organizers must fulfill the requirements outlined in the policy.

      Recommendation: THAT the report from the Director of Administrative Services dated May 27, 2008 entitled "2008 Special Events Applications", be received;
      AND THAT the following organizations be permitted use of the identified areas of the Community Park for special events during the specified times and in the areas outlined in the application forms attached to the report from the Director of Administrative Services dated May 27, 2008 entitled "2008 Special Events Applications":

        Parksville Golden Oldies Sport Association (PGOSA) Seniors Outdoor Volleyball on Tuesday and Thursday evenings in June, July & August, 2008; and
        Nanaimo Sport and Social Club Beach Soccer Tournament on July 19 & 20, 2008;
      AND THAT the following organizations be granted use of the Gazebo and grass area in Foster Park:
        Sunrise Preschool for a Preschool Graduation on June 20, 2008 from 5:00 p.m. to 7:00 p.m.; and
        Little Promises Childcare for a Preschool Picnic on June 26, 2008 from 5:00 p.m. to 8:00 p.m. including a pony ride with Tiger Lily Farms from 6:00 p.m. to 7:30 p.m.;
      AND THAT the Home Hardware be granted use of the parking spaces on the Alberni Highway (HWY 4A) next to the CIBC and partial use of the sidewalk and overhang in front of the Home Hardware building for the Cooking Ladies "On the Road" on June 30, 2008 from 10 a.m. to 3 p.m.;
      AND FURTHER THAT the approval for each event be granted on condition that the organizers adhere to their signed Terms and Conditions forms attached to the report from the Director of Administrative Services dated May 27, 2008 entitled "2008 Special Events Applications".
    b) Building Inspector - Summary of Permit Types May 2008 - Page 9

    Recommendation: THAT the Building Inspector's Summary of Permit Type report for May 2008 showing a cumulative year to date value of $8,072,915, be received.

    c) Fire Chief - Monthly Incident and Inspection Reports May 2008 - Pages 10 to 11

    Recommendation: THAT the Fire Chief's Summary of Incident Type report for May 2008 showing a total of 50 calls and the monthly Inspection Report for May 2008 showing 23 inspections, be received

    d) Director of Administrative Services - Election Cost Sharing Agreement with School District No. 69 - Pages 12 to 15
    Since the early 1980's, the City has assisted School District No. 69 by including the Trustee ballot in the general local government election process. To compensate the City for the handling of their ballots, facilities and staff costs incurred for all advance voting and on general voting day, the School District has historically paid 1/3rd of all costs associated with the elections.

    Recommendation: THAT the report dated June 10, 2008 from the Director of Administrative Services entitled "Election Cost Sharing Agreement with School District No. 69" be received for information;
    AND THAT Council approve a cost sharing agreement with School District No. 69 (Qualicum) for the School Trustee portion of the 2008 election conducted by the City of Parksville requiring the School Board to pay one-third of the election costs including: rental and programming of electronic voting machines, ballots, facility rentals, election official wages and meals;
    AND THAT the Mayor and Director of Administrative Services be authorized to execute the 2008 Election Cost Sharing Agreement with School District No. 69 (Qualicum) on behalf of the City of Parksville.

10. BYLAWS
    a) "Zoning and Development Text Amendment Bylaw, 2008, No. 2000.60"
    Text Amendment to RS-3 Zone to reduce the overall percentage of affordable housing units that trigger the density bonusing
      (i) Recommendation: THAT "Zoning and Development Amendment Bylaw, 2008, No. 2000.60" be adopted.
    b) "Zoning and Development Amendment Bylaw, 2008, No. 2000.61"
    352 Hirst Avenue - RS-1 to RS-3 (Carel Properties / R. B. Palmer & Associates)
      (i) Recommendation: THAT "Zoning and Development Amendment Bylaw, 2008, No. 2000.61" be adopted.
    c) "Official Community Plan Amendment Bylaw, 2008, No. 1370.8"
    Text amendment to add a policy statement requiring developments which when complete will have 10 or more employees to address employee housing at the rezoning stage of the project.
      (i) Recommendation: THAT "Official Community Plan Amendment Bylaw, 2008, No. 1370.8" be read a third time.

      (ii) Recommendation: THAT "Official Community Plan Amendment Bylaw, 2008, No. 1370.8" be adopted.

    d) "Official Community Plan Amendment Bylaw, 2008, No. 1370.9"
    Text amendment to allow for the inclusion of a watercourse protection development permit area consistent with the provincial Riparian Areas Regulation
      (i) Recommendation: THAT "Official Community Plan Amendment Bylaw, 2008, No. 1370.9" be read a third time.

      (ii) Recommendation: THAT "Official Community Plan Amendment Bylaw, 2008, No. 1370.9" be adopted.

11. NEW BUSINESS

12. NOTICE OF MOTION

    a) Councillor Burger - DCC's for Employee Housing - From the June 2, 2008 Regular meeting of Council

    Recommendation: WHEREAS municipalities who have received a resort region designation under Section 6.8 of the Local Government Act have the ability to impose development cost charges to provide funds to assist in paying the capital costs of providing, constructing, altering or expanding employee housing to service directly, or indirectly, the operation of resort activities;
    AND WHEREAS one of the largest segments of the population that requires access to affordable housing are service industry workers and the ability of a municipality to fund this type of housing is limited:
    THEREFORE BE IT RESOLVED that amendments be made to the Local Government Act to permit all municipalities, not just municipalities with a resort region designation, to impose development cost charges for the purpose of providing, constructing, altering or expanding employee housing in order to help address the issue of affordable housing.

13. SPECIAL BUSINESS (Closed/In Camera)

14. ADJOURNMENT



Event Name: Council Meeting | Event Category: City Agenda



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