Location: Parksville Civic & Technology Centre, Forum
COUNCIL MEETING AGENDA
WEDNESDAY, MAY 21, 2008 - 6:00 P.M.
1. ADOPTION OF MINUTES
a) of the regular meeting of Council held May 5, 2008 - Pages 1 to 6
Recommendation: THAT the minutes of the regular meeting of Council held May 5, 2008 be adopted.
b) of the special meeting of Council held May 12, 2008 - Pages 7 to 8
Recommendation: THAT the minutes of the special meeting of Council held May 21, 2008 be adopted.
2. APPROVAL OF AGENDA
a) Gerard LeBlanc - Landworks Consultants Inc. - Green Bylaws Toolkit - Page 9
b) McGorman, MacLean Charted Accountants - Presentation of 2007 Audited Financial Statements
5. UNFINISHED BUSINESS
7. DISCUSSION RELATED TO DELEGATIONS OR CORRESPONDENCE
a) Committee of the Whole - May 12, 2008 - Pages 10 to 11
(1) Russell Stubbs & Kenneth Henderson - Park Island Properties Ltd - Development Permit Application, Engineering Review
Recommendation: THAT the correspondence from Park Island Properties Ltd., dated May 5, 2008, regarding the development permit application for the Thrifty Foods Store expansion, be referred to staff for comment and a detailed breakdown of the development costs.
(2) Director of Administrative Services - 2008 Special Events Application
Under the provisions of the City's Special Events Policy organizations proposing to hold an event on municipal property, streets or parks are required to apply for a special events permit. All events covered in the policy must be approved by Council and event organizers must fulfill the requirements outlined in the policy.
Recommendation: THAT the report from the Director of Administrative Services dated May 5, 2008 entitled "2008 Special Events Applications", be received;
AND THAT Oceanside Outdoor Sport be granted use of the beach volley ball courts on the west side of the road, and the surrounding lawns in the Community Park, to hold volleyball league and tournament events on the dates and during the times indicated on Schedule 1 attached to the Park Use Application Form dated April 29, 2008;
AND FURTHER THAT the approval be granted on condition that the organizers adhere to the signed Terms and Conditions form dated April 29, 2008 attached to the report from the Director of Administrative Services dated May 5, 2008 entitled "2008 Special Events Applications".
(3) Director of Administrative Services - Municipal Ticket Information Bylaw No. 1444
The City's Municipal Ticket Information Bylaw (MTI) bylaw has become outdated because of additions or amendments to the City's regulatory bylaws. It needs to be updated in order to provide staff and the RCMP with the ability to issue tickets for bylaw offences related to our current regulatory bylaws.
Recommendation: THAT the report from the Director of Administrative Services dated May 6, 2008 entitled "Municipal Ticket Information Bylaw No. 1444", be received for information;
AND THAT the fine for cutting trees without a permit be increased to $1000;
AND FURTHER THAT "Municipal Ticket Information Bylaw, 2008, No. 1444" be advanced for reading consideration.
(4) Chief Administrative Officer - Employee Code of Conduct
This is to reintroduce to Council the Employee Code of Conduct. Significant consultation has occurred between management staff and the union.
Recommendation: THAT the report from the Chief Administrative Officer dated May 7, 2008 entitled "Employee Code of Conduct", be received;
AND THAT the Code of Conduct be amended to add the words "or inflexible" in the second sentence of the third paragraph of the Purpose after the words "be exhaustive" so the sentence now reads "This code is not meant to be exhaustive or inflexible and the City will continue to establish work rules on various matters as necessary."
AND FURTHER THAT the revised Policy No. 7.16 "Employee Code of Conduct" as attached to the report from the Chief Administrative Officer, dated May 7, 2008 entitled "Employee Code of Conduct", be approved as amended.
(5) Chief Administrative Officer - Lease Agreement with the Parksville Lawn Bowling Club
Renewal of the lease for the land occupied by the Parksville Lawn Bowling Club.
Recommendation: THAT the report from the Chief Administrative Officer dated April 29, 2008 entitled "Lease Agreement with the Parksville Lawn Bowling Club", be received;
AND THAT the proposed draft 2008 - 2013 Parksville Lawn Bowling Club Lease for Lot 1, District Lot 13, Nanoose District, Plan VIP 71491 (149 E. Stanford Avenue) for the period September 1, 2008 and ending August 31, 2013 as attached to the April 29, 2008 memo to Council from the Chief Administrative Officer titled "Lease Agreement with the Parksville Lawn Bowling Club" be amended to exclude section 17.8 and that section 17.7 be amended to remove the proposed change to "may" from "will";
AND FURTHER THAT the Mayor and Director of Administrative Services be authorized to sign the 2008 - 2013 Parksville Lawn Bowling Club Lease for Lot 1, District Lot 13, Nanoose District, Plan VIP 71491 (149 E. Stanford Avenue) for the period September 1, 2008 and ending August 31, 2013 as amended.
b) Building Inspector - Summary of Permit Types April 2008 - Page 12
Recommendation: THAT the Building Inspector's Summary of Permit Type report for April 2008 showing a cumulative year to date value of $6,622,670, be received.
c) Fire Chief - Monthly Incident and Inspection Reports April 2008 - Pages 13 to 14
Recommendation: THAT the Fire Chief's Summary of Incident Type report for April 2008 showing a total of 43 calls and the monthly Inspection Report for April 2008 showing 21 inspections, be received
d) Fire Chief - Firehall Expansion Project - Pages 15 to 28
An original budget was developed for this project based on the preliminary design. Liberty Contract Management, contract manager for the project, supplied a budget estimate of $2,759,090.00 for the project in December 2005. This estimate was brought up to $3,200,000.00 to allow for the purposes of the 2006 budget to allow for projected inflationary cost increases. From 2006 to the present, the plans have been further refined to include all relevant costs. The updated cost for the project in 2008 dollars including all relevant components is now estimated to be $5,771,734. From 2005 when the project was first brought forward to Council, to the present, the estimated costs for this project have risen $2.6M, mainly due to inflation in the construction industry.
Recommendation: THAT Council supports the option of constructing the fire hall expansion as designed with the exception of the completion of the interior Dorm Space, the Curved Metal Roof, and the Undergrounding of the Hydro lines;
AND THAT Council direct staff to prepare the necessary documents in order to proceed with the required Alternative Approval Process required to secure funding for the project in an amount not exceeding $5,423,734.00.
a) "Fireworks Regulation Amendment Bylaw, 2008, No. 1427.1"
Amendment to allow storage of fireworks for wholesale purposes in the City of Parksville.
(i) Recommendation: THAT "Fireworks Regulation Amendment Bylaw, 2008, No. 1427.1" be adopted.
b) "Municipal Ticket Information Bylaw, 2008, No. 1444" - Pages 29 to 44
10. NEW BUSINESS
To implement a Municipal Ticketing System.
a) Social planning and Research Council of British Columbia (SPARC BC) - Requesting Proclamation of Access Awareness Day - June 7, 2008
11. NOTICE OF MOTION
WHEREAS all community members should have equity in opportunities and full participation in community life;
AND WHEREAS it is instrumental to educate and inform all our citizens of our community of the important part they play in making it accessible to all;
AND WHEREAS providing designated parking spaces is essential to the economic, social, and physical well-being of all British Columbians (both able and with disabilities) in order to contribute and remain active in their community;
AND WHEREAS the citizens of Parksville recognize the call for individual and group action by government, disability organizations, and the driving public to reserve the use of the available specially designated spots for those who indeed require this benefit;
NOW THEREFORE BE IT RESOLVED THAT I, Sandy Herle, Mayor of the City Parksville, do hereby proclaim Access Awareness Day Saturday June 7, 2008 in the City of Parksville, a day of individual and group action to provide equitable opportunities and an accessible community for all of our citizens.
12. SPECIAL BUSINESS (Closed/In Camera)
Pursuant to Sections 90 (1) (c) of the Community Charter Council proceed to a closed meeting to consider an item relating to labour.